Leave Programs Specialist — Hybrid (FMLA/ADA)

Recology; California (MO); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Paid time off and paid holidays

Health and wellness benefits including

Retirement plans (ESOP, 401(k) with 2%

Annual wellness incentives

Employee Assistance Program (EAP)

Educational assistance

Commuting benefits

Employee referral program

Job summary

Recology Marysville, CA is seeking a Leaves of Absence Program Specialist to administer agency-wide leave programs and provide guidance to employees and managers. The role is hybrid, requiring in-office presence at least three days weekly with remaining days remote.

The ideal candidate has 4+ years HR experience, knowledge of FMLA/CFRA/PDL, and strong confidentiality and communication skills to support seamless leave processes for CA, OR, and WA laws.

Qualifications

• 4+ years of HR experience; leave administration preferred.
• HS diploma or GED; Bachelor's preferred.
• HR certification preferred; knowledge of CA, OR, WA leave laws.

Responsibilities

• Administer diverse leave programs including FMLA, ADA, CFRA, PDL, OFLA, WA PFML, personal leaves.
• Serve as the primary contact for leave eligibility, requirements, timelines, and return-to-work procedures.
• Provide timely and clear communication throughout the entire leave lifecycle from initial request to return-to-work or separation.
• Maintain accurate records in HRIS and trackers; ensure timely entry of leave status, dates, documentation, and updates.
• Monitor certification and documentation deadlines; follow up on expirations, recertifications, and leave exhaust dates.
• Partner with People Managers to facilitate leave planning and ensure business continuity during absences.
• Collaborate with Payroll and Benefits teams to ensure accurate pay, benefits continuation, and leave deductions during an employee’s absence.
• Coordinate with Labor & People Relations for complex leave cases involving investigations, unionized employees, or leave accommodations under ADA.
• Collaborates with workers' compensation team on ADA and WC/FMLA claims.
• Track and report on leave usage, trends, and compliance metrics as needed.
• Contribute to continuous improvement initiatives for leave-related processes, tools, and employee education materials.
• Maintain up-to-date knowledge of applicable federal, state leave laws across CA, OR, and WA.
• Perform other duties as assigned.

Skills

HR experience

Leave of absence admin

Confidentiality

Communication skills

Multitasking

Union experience

HRIS / JD Edwards

CA/OR/WA leave laws

Education

HS diploma or GED

Bachelor's degree preferred

HR certification preferred

Tools

JD Edwards

Job description

Recology Marysville, CA is seeking a Leaves of Absence Program Specialist to administer agency-wide leave programs and provide guidance to employees and managers. The role is hybrid, requiring in-office presence at least three days weekly with remaining days remote.

The ideal candidate has 4+ years HR experience, knowledge of FMLA/CFRA/PDL, and strong confidentiality and communication skills to support seamless leave processes for CA, OR, and WA laws.