Leave Operations Analyst

AppleOne Employment Services; Malvern (Chester County); On-site; USD 44,000 - 55,000; Full time

Job summary

AppleOne Employment Services is seeking a Leave Operations Analyst for a temp-to-hire position in Malvern, PA. You will oversee leave programs for U.S. and Canadian populations, supporting HR partners and employees while maintaining accurate Workday Absence Management data.

The role requires 3–5 years of leave and benefits experience, strong data accuracy, and excellent communication skills. This position offers a pathway to permanent placement based on performance and business needs.

Qualifications

• 3 to 5 years of experience in leave administration, benefits administration, HR operations, payroll administration, or a related field.
• Progressive experience supporting leave, disability, time-off, or benefits programs.
• Working knowledge of FMLA, ADA, state Paid Family and Medical Leave programs, and company leave policies.
• Experience working in a multi-vendor, cross-functional HR environment.
• Strong analytical, problem-solving, organizational, and follow-through skills.
• Excellent written and verbal communication skills with the ability to support employees, managers, HR partners, and vendors.
• Ability to develop documentation, follow established procedures, and maintain a high level of data accuracy and confidentiality.

Responsibilities

• Administer U.S. and Canadian leave programs, including FMLA, ADA, disability, and state or provincial leave programs.
• Support HR partners, managers, and employees with leave‑related inquiries, processes, documentation, and escalations.
• Maintain accurate leave data and transactions within Workday Absence Management.
• Conduct audits and reconciliations related to payroll, leave, disability, vendor files, and HR data accuracy.
• Identify discrepancies, operational risks, and process gaps while coordinating corrective actions with internal and external stakeholders.
• Assist with Workday testing, troubleshooting, system enhancements, reporting, dashboards, standard operating procedures, and training documentation.

Skills

Leave administration

HR operations

Workday Absence Management

Data analysis

Communication

Tools

Workday Absence Management

Job description

Job Summary

We are seeking a Leave Operations Analyst for a temp-to-hire opportunity in Malvern, PA. This role supports the operational delivery and day-to-day administration of leave of absence, disability, and time‑off programs across the United States and Canada. This position offers a supportive team environment, exposure to enterprise HR operations, and the potential to transition into a permanent role for a high-performing candidate. The ideal candidate will bring strong attention to detail, excellent communication skills, and hands‑on experience with leave processes, compliance, audits, and HR systems.

Key Responsibilities

• Administer U.S. and Canadian leave programs, including FMLA, ADA, disability, and state or provincial leave programs.
• Support HR partners, managers, and employees with leave‑related inquiries, processes, documentation, and escalations.
• Maintain accurate leave data and transactions within Workday Absence Management.
• Conduct audits and reconciliations related to payroll, leave, disability, vendor files, and HR data accuracy.
• Identify discrepancies, operational risks, and process gaps while coordinating corrective actions with internal and external stakeholders.
• Assist with Workday testing, troubleshooting, system enhancements, reporting, dashboards, standard operating procedures, and training documentation.

Compensation and Benefits

• Pay Rate: $32 to $40 per hour.
• Job Type: Temp-to-Hire.
• Schedule: Monday to Friday, 8 AM to 5 PM.
• Location: Malvern, PA 19355.

Required Qualifications and Skills

• Administer leave of absence, disability, and time‑off programs across U.S. and Canadian employee populations.
• Maintain accurate Workday Absence Management transactions and support leave‑related HR operations.
• Reconcile payroll, leave, disability, vendor, and HRIS files to support accurate processing.
• Conduct compliance audits, identify operational gaps, and support process improvements.
• 3 to 5 years of experience in leave administration, benefits administration, HR operations, payroll administration, or a related field.
• Progressive experience supporting leave, disability, time‑off, or benefits programs.
• Working knowledge of FMLA, ADA, state Paid Family and Medical Leave programs, and company leave policies.
• Experience working in a multi‑vendor, cross‑functional HR environment.
• Strong analytical, problem‑solving, organizational, and follow‑through skills.
• Excellent written and verbal communication skills with the ability to support employees, managers, HR partners, and vendors.
• Ability to develop documentation, follow established procedures, and maintain a high level of data accuracy and confidentiality.

Preferred Qualifications

• Experience with Workday Absence Management.
• Experience with complex benefits programs and enterprise HR processes.
• Knowledge of U.S. and Canadian benefits compliance requirements.
• Experience with payroll reconciliation, audits, and HRIS integrations.
• Experience working with third‑party administrators and disability carriers.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program: https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.