Leave Of Absence Specialist

Mosaic; Omaha (NE); On-site; USD 25,000 - 44,000; Part time

Benefits offered by this job

Flexible schedule

Part-time role

Job summary

Mosaic seeks a Leave of Absence Specialist in Omaha for a flexible, part-time role (~25 hours/week). You will guide employees through FMLA, ADA, and state leaves with compassion and accuracy.

You will serve as the primary contact during medical or personal leaves, ensuring compliant, smooth processes and close collaboration with People Operations.

Qualifications

• Minimum 5 years of dedicated experience in leave administration, benefits, or HR compliance.
• In-depth knowledge of FMLA, ADA, State Paid Leave regulations, and running interactive accommodation processes.
• Empathetic communication skills, high organizational ability, proficiency with HRIS tracking systems, and the self-motivation to work independently in a team environment.
• Bachelor's degree preferred.

Responsibilities

• Oversee Leave Management from intake to return-to-work, guiding employees and supervisors through eligibility, timelines, and requirements.
• Facilitate compliance and interactive processes, evaluating medical documentation and managing dialogues under FMLA, ADA, and state laws.
• Maintain compassionate, accurate, and timely communication with staff during sensitive life events.
• Maintain leave records, track entitlement balances, and handle benefit invoicing for missed deductions.
• Partner with People Operations to handle leave updates, resolve issues, and ensure multi-state compliance.

Skills

Leave administration

FMLA

ADA

HRIS

Empathetic communication

Organizational skills

Independent work

Education

Bachelor's degree

Tools

HRIS systems

Job description

At Mosaic, supporting our team starts with showing up for them during life's most important moments. We are looking for a Leave of Absence Specialist to bring expertise, clarity, and compassion to our team in a flexible, part-time role (~25 hours/week). If you are a leave administration pro who excels at guiding employees through FMLA, ADA, and state leaves with a people-first mindset, we'd love to connect.

You will act as the primary, caring point of contact for employees navigating medical or personal leave while ensuring our operational processes remain smooth, compliant, and aligned with Mosaic's mission.

Key Responsibilities

• Leave Management: Oversee cases from initial intake to return-to-work, guiding employees and supervisors through eligibility, timelines, and requirements.

• Compliance & Interactive Process: Facilitate workplace accommodation requests, evaluate medical documentation, and manage interactive dialogues in accordance with FMLA, ADA, and state laws.

• Communication: Maintain compassionate, accurate, and timely communication with staff during sensitive life events.

• HRIS & Tracking: Maintain leave records, track entitlement balances, and handle benefit invoicing for missed deductions.

• Cross-Functional Collaboration: Partner with People Operations to handle leave updates, resolve issues, and ensure multi-state compliance.

What You Bring

• Experience: Minimum 5 years of dedicated experience in leave administration, benefits, or HR compliance.

• Subject-Matter Expertise: In-depth knowledge of FMLA, ADA, State Paid Leave regulations, and running interactive accommodation processes.

• Core Skills: Empathetic communication skills, high organizational ability, proficiency with HRIS tracking systems, and the self-motivation to work independently in a team environment.

• Education: Bachelor's degree preferred.

Why Mosaic?

We empower people and foster a culture built on belonging, connection, faithfulness, and grit. This part-time role offers you a high-impact way to support colleagues when they need it most while giving you the schedule flexibility you need.