Benefits and Leave of Absence Administrator

AEG Vision; United States; Hybrid; USD 65,000 - 95,000; Full time

Job summary

AEG Vision is seeking a Benefits and Leave Of Absence Administrator to manage the full lifecycle of employee leaves across multiple states. You will serve as the subject matter expert for FMLA, ADA accommodations, and state/local leave programs, ensuring regulatory compliance and accurate case documentation.

You will provide empathetic, white-glove support to employees, coordinate with managers and HR partners, and monitor changes in leave regulations to maintain data integrity and timely

Qualifications

• 5+ years as SME in leave of absence/multi-state paid leave administration.
• Experience with FMLA, ADA, state and federal leave requirements.
• Experience in mergers and acquisitions is a plus.
• Proficient with Microsoft Office, HRIS, leave‑management systems, and virtual communication platforms.
• Excellent communication, presentation, organization, and time management skills.
• Able to handle confidential information with discretion.

Responsibilities

• Serve as SME for leave of absence programs including FMLA, ADA, and state/local paid leave.
• Deliver empathetic, white-glove service to employees during leave processes.
• Communicate with employees, managers, and partners via multiple channels.
• Administer full leave lifecycle: requests, eligibility, approvals, extensions, return-to-work.
• Monitor regulatory changes and maintain leave tracking, reporting, audits for compliance.
• Support additional duties and benefits projects as assigned.

Skills

Communication skills

Organization

Time management

Problem solving

Discretion

Tools

Microsoft Office Suite

HRIS

Leave-management systems

Virtual communication platforms

Job description

Benefits And Leave Of Absence Administrator

Job Description

The People Operations- Benefits & Well-Being Administrator (SME in Leave of Absence) is responsible for assisting employees with the administration of all time away/ leaves of absence programs including mandatory state paid leave and disability programs. You will ensure compliance with federal, state, and local regulations while supporting employees through various types of leave.

• Serve as the subject matter expert for leave of absence programs, including FMLA, ADA-related leave and accommodations, state and local paid leave programs, military leave, parental leave, personal leave, and company-sponsored leave programs.
• Provide People First, white-glove service by delivering empathetic, compassionate, and personalized support to employees throughout the leave and time-away process.
• Maintain consistent and proactive communication with employees through phone, video conferencing, email, and other appropriate communication channels to ensure employees feel informed and supported throughout their leave.
• Administer the full leave lifecycle, including leave requests, eligibility determinations, required documentation, approvals, extensions, intermittent leave, return-to-work processes, and leave closures.
• Support the interactive process when leave intersects with disability accommodations, working closely with appropriate internal partners.
• Ensure accurate and timely communication with employees, managers and Business Partners regarding leave eligibility, requirements, status, and return-to-work expectations.
• Identify potential leave-related risks and escalade complex cases appropriately.
• Proven ability to manage multiple leaves, work under pressure/deal with high stress situations, and resolve uncomfortable situations with employees and vendors, and do so while exercising sound judgement.
• Monitor changes to federal, state, and local leave of absence regulations and proactively support new and upcoming regulations and maintain accurate leave tracking, reporting, case documentation, and audits to ensure compliance and data integrity.
• Perform additional duties, reporting, audits, and special benefit and total rewards projects as assigned.

Requirements

• 5+ years SME in leave of absence/ multi-state paid leave administration with working knowledge of FMLA, ADA, state and federal leave requirements, and company leave policies.
• Worked within a mergers and acquisitions company experience a plus
• Proficient with Microsoft Office Suite, HRIS, leave-management systems, and virtual communication platforms.
• Excellent communication, presentation, organization, time management, problem solving, and follow-up skills
• Ability and flexibility to work in a fast-paced environment and to handle confidential and sensitive information with discretion.
• Must have accountability and self-motivation for projects in a remote/hybrid capacity.