Leave of Absence Specialist

Grifols; North Carolina; Hybrid; USD 50,000 - 65,000; Full time

Job summary

Grifols is seeking a Leave of Absence Specialist I to manage day-to-day LOA administration in a HYBRID onsite/remote role. You will determine leave types, assess FMLA eligibility, and handle documentation across payroll and HR systems.

The role requires strong attention to detail, knowledge of leave laws, and collaboration with HR and managers. On-site at RTP NC with some remote work options, supporting national operations.

Qualifications

• High School Diploma or GED is required.
• 1–2 years of related experience in LOA administration.
• Knowledge of FMLA, ADAAA, HIPAA and leave laws.

Responsibilities

• Serve as first point of contact for LOA requests and determine leave type.
• Determine eligibility for FMLA, state leaves and other company leaves.
• Prepare, send, and track LOA paperwork and ensure approvals.
• Manage LOA data in HRIS/Time & Labor and other systems.
• Advise managers on LOA issues and regulatory requirements.

Skills

FMLA eligibility

ADA compliance

HIPAA awareness

Leave of Absence administration

Documentation management

Education

High School Diploma or GED

Tools

HRIS Enterprise

Payroll system

Time and Labor system

Occupational Health Management system

Job description

Would you like to join an international team working to improve the future of healthcare? Do you want to enhance the lives of millions of people? Grifols is a global healthcare company that since 1909 has been working to improve the health and well-being of people around the world. We are leaders in plasma-derived medicines and transfusion medicine and develop, produce and market innovative medicines, solutions and services in more than 110 countries and regions.

This is a HYBRID role (onsite & remote)

Leave of Absence Specialist I

The Leave of Absence (LOA) Specialist is responsible for the day to day administration of all company leaves of absence. Administers leaves in accordance with company policy and in compliance with FMLA, ADAAA, and any federal and state laws.

Primary Responsibilities For Role

• Serves as first point of contact for supervisor and/or employee requesting or inquiring about a leave of absence; makes determination of the type of leave and sends the required documentation.
• Responsible for determining eligibility for FMLA, state specific leaves, other company approved leaves of absence and appropriate disability program available if applicable.
• Prepares, sends, and tracks all LOA paperwork required.
• Must comply with deadlines and FMLA rules/requirements when requesting data.
• Must send all required documentation and provide responses in a timely manner.
• Must make sure all paperwork has the required approvals, signatures, and is tracked and entered for audit purposes.
• Manages employee’s leave of absence in HRIS Enterprise/payroll system, Time and Labor system and Occupational Health Management system.
• Responsible for completing applicable state disability and/or paid family leave claims received.
• Administers all aspects of the LOA between the employee and third party vendors.
• Advises manager and HRBP on potential issues and resolutions.
• Audits all LOA forms for signature, approvals, completions and payment information.
• Keeps informed of state leave laws, FMLA, ADAAA, HIPAA, WC, and regulatory federal and state laws regarding leave of absence.
• Regularly attends industry seminars and training classes to stay current with changes and best practices.
• Assists in updating LOA policies as necessary.

Additional Responsibilities

• Ensures compliance with company policies and federal/state/local reporting requirements, including FMLA, state leaves, ADA, HIPAA and Workers Compensation compliance.

Knowledge, Skills & Abilities

Basic understanding of state leave laws, FMLA, ADA and Worker's Compensation laws. Knowledge of compliance with documentation, tracking and determining FMLA eligibility.Self-starter with strong work ethic and the ability to exercise good judgment.Must be proactive, results oriented, and have attention to detail.Ability to effectively prioritize and manage multiple tasks to meet targeted deadlines.Good interpersonal skills with the ability to interact with personnel at all levels in a team environment. Good verbal and written communication skills.Demonstrated ability to resolve routine questions and/or issues as they arise.

Education

High School Diploma or GED is required.

Experience

Typically requires 1 or 2 years of related experience in Leave of Absence Administration.

Equivalency

Depending on the area of assignment, directly related experience or a combination of directly related education and experience and/or competencies may be considered in place of the stated requirements. Example: If a job level typically requires an Associate’s degree plus 2 years of experience, an equivalent could include 4 years of experience or a Bachelor's degree.

• This job description is accurate at the date of publication and may change over time. It is not intended as an exhaustive description of the job. Other duties may be assigned and qualifications required may change. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skills, education, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is performed in an office environment with exposure to electrical office equipment. Frequently sits for 6-8 hours per day. Repetitive hand movement of both hands with the ability to make fast, simple, repeated movements of the fingers, hands, and wrists. Frequently walks. Occasionally bends and twists neck. Light to moderate lifting and carrying objects with a maximum lift of 30lbs. Frequently drives to site locations with occasional travel within the United States. Able to communicate information and ideas so others will understand; with the ability to listen to and understand information and ideas presented through spoken words and sentences. Interacts with others, relates sensitive information to diverse groups.

Third Party Agency And Recruiter Notice

Agencies that present a candidate to Grifols must have an active, nonexpired, Grifols Agency Master Services Agreement with the Grifols Talent Acquisition Department. Additionally, agencies may only submit candidates to positions that they have been engaged to work on by a Grifols Recruiter. All resumes must be sent to a Grifols Recruiter under these terms or they will be considered a Grifols candidate.

Grifols provides equal employment opportunities to applicants and employees without regard to race; color; sex; gender identity; sexual orientation; religious practices and observances; national origin; pregnancy, childbirth, or related medical conditions; status as a protected veteran or spouse/family member of a protected veteran; or disability. We will consider for employment all qualified applicants in a manner consistent with the requirements of all applicable laws.

Location: NORTH AMERICA : USA : NC-RTP:USNC0001 - RTP NC-Headquarters

Learn more about Grifols