Leave of Absence Specialist 2

Grifols, S.A; Northern (KY); Hybrid; USD 52,000 - 68,000; Full time

Job summary

Grifols, S.A. invites a Leave of Absence Specialist II to join our hybrid team. You will manage day-to-day LOA processes, determine leave eligibility, and handle required documentation in cooperation with supervisors and HR Business Partners.

You’ll ensure compliance with FMLA, ADAAA, HIPAA, and state laws while coordinating with third-party vendors. The role requires strong attention to detail, critical thinking, and the ability to work independently with minimal supervision in a fast-paced

Qualifications

• Familiarity with FMLA, ADAAA, HIPAA, and state leave laws
• Ability to determine leave eligibility and approvals
• Strong documentation and audit trail discipline
• Experience with LOA paperwork processing and tracking
• Experience with LOA program administration across multiple systems

Responsibilities

• Serve as primary contact for LOA inquiries from supervisors or employees
• Determine leave type and communicate required documentation
• Assess eligibility for FMLA and state leaves and other company leaves
• Prepare, send, and track LOA paperwork
• Ensure deadlines and regulatory requirements are met
• Manage LOA in HRIS, Time and Labor, and Health systems
• Administer disability and paid family leave claims
• Coordinate with external vendors and advise HR on issues
• Stay updated on leave laws and best practices
• Update LOA policies as needed

Skills

FMLA knowledge

Decision making

Analytical thinking

Communication skills

Attention to detail

Prioritization

Education

High school diploma or GED

Tools

HRIS Enterprise

Time and Labor system

Occupational Health Management system

Job description

Would you like to join an international team working to improve the future of healthcare? Do you want to enhance the lives of millions of people? Grifols is a global healthcare company that since 1909 has been working to improve the health and well-being of people around the world. We are leaders in plasma-derived medicines and transfusion medicine and develop, produce and market innovative medicines, solutions and services in more than 110 countries and regions.

*This is a HYBRID role (onsite & remote)*

Summary

The Leave of Absence (LOA) Specialist II is responsible for the day to day administration of all company leaves of absence. Administers leaves in accordance with company policy and in compliance with FMLA, ADAAA, and any federal and state laws.

Primary Job Responsibilties:

• Serves as first point of contact for supervisor and/or employee requesting or inquiring about a leave of absence; makes determination of the type of leave and sends the required documentation
• Responsible for determining eligibility for FMLA, state specific leaves, other company approved leaves of absence and appropriate disability program available if applicable
• Prepares, sends, and tracks all LOA paperwork required
• Must comply with deadlines and FMLA rules/requirements when requesting data
• Must send all required documentation and provide responses in a timely manner
• Must make sure all paperwork has the required approvals, signatures, and is tracked and entered for audit purposes
• Manages employee’s leave of absence in HRIS Enterprise/payroll system, Time and Labor system and Occupational Health Management system
• Responsible for completing applicable state disability and/or paid family leave claims received
• Administers all aspects of the LOA between the employee and third party vendors
• Advises manager and HRBP on potential issues and resolutions
• Audits all LOA forms for signature, approvals, completions and payment information
• Keeps informed of state leave laws, FMLA, ADAAA, HIPAA, WC, and regulatory federal and state laws regarding leave of absence
• Regularly attends industry seminars and training classes to stay current with changes and best practices
• Assists in updating LOA policies as necessary
• Ensures compliance with company policies and federal/state/local reporting requirements, including FMLA, state leaves, ADA, HIPAA and Workers Compensation compliance
• Works independently with little to no supervision
• Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice

Requirements

• High school diploma or GED is required.
• Typically requires 3 - 4 years of related experience in Leave of Absence Administration with a working knowledge of all applicable FMLA, state leaves, ADAAA, and Worker's Compensation laws and compliance
• Strong understanding of state leave laws, FMLA, ADAA, HIPAA, and Worker’s Compensation laws and how they impact employer leave of absences
• Must have decision making ability in approving leaves
• Knowledge of all applicable laws and compliance with documentation, tracking and determining FMLA eligibility
• Must possess critical thinking, analytical and problem-solving skills
• Self-starter with strong work ethic and the ability to exercise good judgment
• Must be proactive, results oriented, and have strong attention to detail
• Ability to effectively prioritize and manage multiple tasks to meet targeted deadlines
• Strong interpersonal skills with the ability to interact with personnel at all levels in a team environment
• Strong verbal and written communication skills
• Demonstrated ability to resolve routine questions and/or issues as they arise

Equivalency

*Depending on the area of assignment, directly related experience or a combination of directly related education and experience and/or competencies may be considered in place of the stated requirements. Example: If a job level typically requires an Associate’s degree plus 2 years of experience, an equivalent could include 4 years of experience or a Bachelor's degree.

*This job description is accurate at the date of publication and may change over time. It is not intended as an exhaustive description of the job. Other duties may be assigned and qualifications required may change. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skills, education, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is performed in an office environment with exposure to electrical office equipment. Frequently sits for 6-8 hours per day. Repetitive hand movement of both hands with the ability to make fast, simple, repeated movements of the fingers, hands, and wrists. Frequently walks. Occasionally bends and twists neck. Light to moderate lifting and carrying objects with a maximum lift of 30lbs. Frequently drives to site locations with occasional travel within the United States. Able to communicate information and ideas so others will understand; with the ability to listen to and understand information and ideas presented through spoken words and sentences. Interacts with others, relates sensitive information to diverse groups.

Grifols provides equal employment opportunities to applicants and employees without regard to race; color; sex; gender identity; sexual orientation; religious practices and observances; national origin; pregnancy, childbirth, or related medical conditions; status as a protected veteran or spouse/family member of a protected veteran; or disability. We will consider for employment all qualified applicants in a manner consistent with the requirements of all applicable laws.