Leave of Absence Specialist 2

Grifols, S.A; North Carolina; Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Grifols, S.A. is seeking an LOA Specialist II to manage day-to-day Leave of Absence processes in a hybrid onsite/remote role in the United States. You will determine leave types, verify eligibility under FMLA and state laws, and handle required documentation and audits.

The role requires 3–4 years of LOA experience, strong knowledge of ADAAA and HIPAA, and the ability to work independently while coordinating with HR and third-party vendors.

Qualifications

• 3–4 years of LOA administration experience.
• Knowledge of FMLA, state leaves, ADAAA, and WC laws.
• Ability to determine eligibility for FMLA and other leaves.
• Strong documentation and tracking skills.
• Ability to work independently with minimal supervision.
• Excellent written and verbal communication.

Responsibilities

• Serves as first point of contact for supervisor and/or employee requesting or inquiring about a leave of absence; determines type of leave and sends required documentation.
• Determines eligibility for FMLA, state leaves, other company leaves, and applicable disability programs.
• Prepares, sends, and tracks LOA paperwork.
• Ensures deadlines and FMLA rules are followed.
• Sends required documentation and provides timely responses.
• Ensures paperwork has approvals, signatures, and is tracked for audits.
• Manages LOA in HRIS, payroll, Time and Labor, and Occupational Health systems.
• Completes applicable state disability and/or paid family leave claims.
• Administers LOA with employee and third party vendors.
• Advises managers/HRBP on issues and resolutions.
• Audits LOA forms for signatures, approvals, and payment info.
• Keeps informed of state leaves, FMLA, ADAAA, HIPAA, WC laws.
• Attends seminars to stay updated on best practices.
• Assists in updating LOA policies as needed.
• Ensures compliance with reporting requirements.

Skills

FMLA knowledge

ADAAA knowledge

HIPAA compliance

Decision making

Critical thinking

Analytical skills

Problem solving

Attention to detail

Multitasking

Communication skills

Interpersonal skills

Team collaboration

Education

High School Diploma or GED

Tools

HRIS Enterprise/Payroll system

Time and Labor system

Occupational Health Management system

Job description

Would you like to join an international team working to improve the future of healthcare? Do you want to enhance the lives of millions of people? Grifols is a global healthcare company that since 1909 has been working to improve the health and well-being of people around the world. We are leaders in plasma-derived medicines and transfusion medicine and develop, produce and market innovative medicines, solutions and services in more than 110 countries and regions.

*This is a HYBRID role (onsite & remote)*

Summary

The Leave of Absence (LOA) Specialist II is responsible for the day to day administration of all company leaves of absence. Administers leaves in accordance with company policy and in compliance with FMLA, ADAAA, and any federal and state laws.

Primary Job Responsibilties:

• Serves as first point of contact for supervisor and/or employee requesting or inquiring about a leave of absence; makes determination of the type of leave and sends the required documentation
• Responsible for determining eligibility for FMLA, state specific leaves, other company approved leaves of absence and appropriate disability program available if applicable
• Prepares, sends, and tracks all LOA paperwork required
• Must comply with deadlines and FMLA rules/requirements when requesting data
• Must send all required documentation and provide responses in a timely manner
• Must make sure all paperwork has the required approvals, signatures, and is tracked and entered for audit purposes
• Manages employee’s leave of absence in HRIS Enterprise/payroll system, Time and Labor system and Occupational Health Management system
• Responsible for completing applicable state disability and/or paid family leave claims received
• Administers all aspects of the LOA between the employee and third party vendors
• Advises manager and HRBP on potential issues and resolutions
• Audits all LOA forms for signature, approvals, completions and payment information
• Keeps informed of state leave laws, FMLA, ADAAA, HIPAA, WC, and regulatory federal and state laws regarding leave of absence
• Regularly attends industry seminars and training classes to stay current with changes and best practices
• Assists in updating LOA policies as necessary
• Ensures compliance with company policies and federal/state/local reporting requirements, including FMLA, state leaves, ADA, HIPAA and Workers Compensation compliance
• Works independently with little to no supervision
• Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice

Requirements

• High school diploma or GED is required.
• Typically requires 3 - 4 years of related experience in Leave of Absence Administration with a working knowledge of all applicable FMLA, state leaves, ADAAA, and Worker's Compensation laws and compliance
• Strong understanding of state leave laws, FMLA, ADAA, HIPAA, and Worker’s Compensation laws and how they impact employer leave of absences
• Must have decision making ability in approving leaves
• Knowledge of all applicable laws and compliance with documentation, tracking and determining FMLA eligibility
• Must possess critical thinking, analytical and problem-solving skills
• Self-starter with strong work ethic and the ability to exercise good judgment
• Must be proactive, results oriented, and have strong attention to detail
• Ability to effectively prioritize and manage multiple tasks to meet targeted deadlines
• Strong interpersonal skills with the ability to interact with personnel at all levels in a team environment
• Strong verbal and written communication skills
• Demonstrated ability to resolve routine questions and/or issues as they arise

Equivalency

*Depending on the area of assignment, directly related experience or a combination of directly related education and experience and/or competencies may be considered in place of the stated requirements. Example: If a job level typically requires an Associate’s degree plus 2 years of experience, an equivalent could include 4 years of experience or a Bachelor's degree.

*This job description is accurate at the date of publication and may change over time. It is not intended as an exhaustive description of the job. Other duties may be assigned and qualifications required may change. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skills, education, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is performed in an office environment with exposure to electrical office equipment. Frequently sits for 6-8 hours per day. Repetitive hand movement of both hands with the ability to make fast, simple, repeated movements of the fingers, hands, and wrists. Frequently walks. Occasionally bends and twists neck. Light to moderate lifting and carrying objects with a maximum lift of 30lbs. Frequently drives to site locations with occasional travel within the United States. Able to communicate information and ideas so others will understand; with the ability to listen to and understand information and ideas presented through spoken words and sentences. Interacts with others, relates sensitive information to diverse groups.

Grifols provides equal employment opportunities to applicants and employees without regard to race; color; sex; gender identity; sexual orientation; religious practices and observances; national origin; pregnancy, childbirth, or related medical conditions; status as a protected veteran or spouse/family member of a protected veteran; or disability. We will consider for employment all qualified applicants in a manner consistent with the requirements of all applicable laws.