Leave Management and Transactions Coordinator - Human Resources Technician 2

State of Minnesota; Saint Paul (MN); Hybrid; USD 52,000 - 73,000; Full time

Job summary

The State of Minnesota’s Department of Human Services in St. Paul is seeking a Leave Management and Transactions Coordinator (MNsure) to support HR operations.

This full-time role handles FMLA, disability, leaves, and benefits transactions, maintaining accurate records and guiding staff and managers through processes. You will process HR transactions in SEMA4, maintain electronic personnel files, and serve as the Vacation Donation Coordinator, delivering timely, compliant HR services with

Qualifications

• Two years of HR experience with at least four of the listed areas.
• Experience using HR data management systems such as SEMA4 or PeopleSoft.
• Administering FMLA and other leave requests.
• Applying policies, rules, and procedures to benefits, transactions, and payroll.
• Maintaining HR records and data accuracy.

Responsibilities

• Oversee leave programs including FMLA, disability, military, workers’ comp, and accommodations.
• Serve as Vacation Donation Coordinator.
• Process HR transactions in SEMA4 and maintain electronic personnel files.
• Provide administrative and technical HR support to the team.
• Ensure timely, accurate HR services and compliance.

Skills

HRIS usage

FMLA administration

Policy compliance

HR data management

MS Office

Adobe Acrobat

Oral communication

Customer service

Tools

SEMA4

PeopleSoft

ATS

Job description

Working Title: Leave Management and Transactions Coordinator (MNsure)

Job Class: Human Resources Technician 2

Agency: Human Services Dept

• Job ID : 97078
• Location : St. Paul
• Telework Eligible : Yes, with 50% in-office requirement
• Full/Part Time : Full-Time
• Regular/Temporary : Unlimited
• Who May Apply : Open to all qualified job seekers
• Date Posted : 10/01/2026
• Closing Date : 10/12/2026
• Hiring Agency/Seniority Unit : Human Services Dept / DHS Confidential
• Division/Unit : Operations / Human Resources
• Work Shift/Work Hours : Day Shift / 8:00 a.m. to 4:30 p.m.
• Days of Work : Monday - Friday
• Travel Required : No
• Salary Range : $24.84 - $34.84 / hourly; $51,865 - $72,745 / annually
• Classified Status : Classified
• Bargaining Unit/Union : 217 - Confidential/Unrep
• FLSA Status : Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The Department of Human Services is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment.

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well‑being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position is eligible for telework (https://mn.gov/mmb-stat/policies/1422-telework.pdf) for applicants who reside in Minnesota or in a bordering state, with supervisory approval and satisfactory performance. If you live in a state bordering Minnesota, you must live within 50 miles or less from the primary work location to be eligible for telework.

This position plays a key role in supporting MNsure’s workforce and shaping the future of its HR operations. As the Leave Management and Transactions Coordinator, you will provide essential HR support by managing technical human resources processes, maintaining accurate employee records, and serving as a trusted resource for staff and managers.

In this role, you will oversee all aspects of employee leave programs—including FMLA, disability, military, workers’ compensation, and workplace accommodations—and serve as the agency’s Vacation Donation Coordinator. You will also process human resources transactions in SEMA4, maintain electronic personnel files in EDMS/FILENET, and provide administrative and technical support to the HR team.

This position is ideal for someone who enjoys detailed HR work, values accuracy and compliance, and wants to make a meaningful impact by ensuring employees receive timely, consistent, and supportive HR services.

This position has access to documents/data containing labor relations information as defined by M.S. 13.37. Provides data and information to labor negotiations as it relates to workgroup, job allocation, and selection issues. Provides assistance and information for use in the development of a strike plan.

Minimum Qualifications

Two (2) years of human resources (HR) experience that includes at least four of the following:

Experience must include:

• Experience using HR data management systems such as SEMA4 (Statewide Employee Management), Peoplesoft or similar systems
• Administering FMLA and other types of leave requests including determining eligibility and evaluating, processing, and tracking requests.
• Applying federal, state, and/or employment contract language, personnel rules, policies, and procedures as it pertains to employee benefits, transactions and/or payroll.
• Processing data in an HR data management system or electronic applicant tracking system sufficient to maintain accurate records.
• Maintaining HR records such as personnel, hiring, training and medical files.

AND

• Skills using an HR information system (HRIS) sufficient to review, enter and maintain employee and position information.
• Skill in Microsoft Office suite of products (such as Word, Excel, Teams, SharePoint, PowerPoint), as well as Adobe Acrobat.
• Strong oral communication skills sufficient to relay sensitive/personal information via email and in producing a wide variety of documents such as memos, letters, and forms making changes to align with policy and procedures.
• Customer service skills sufficient to assist with and respond to requests from internal and external customers in a tactful, effective and timely manner.

Preferred Qualifications

• Variety of experiences working effectively with others from different backgrounds and cultures
• Skills using PeopleSoft/SEMA4 sufficient to review employee and position information, pull standard reports, and process personnel transactions.
• Working knowledge of the AFSCME, MAPE and MMA collective bargaining agreements; Commissioners and Managerial Plans; rules and laws (i.e. FMLA, Affemptive Action and Data Practices) that affect Human Resources.

Additional Requirements

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

REFERENCE/BACKGROUND CHECKS - The Department of Human Services will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [e-mail] . Please indicate what assistance is needed.