Leave Coordinator, Senior

Helmerich & Payne; Tulsa (OK); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Healthcare

401k Match

Paid Leave

Parental Benefits

Disability Coverage

EAP

Education Assistance

Learning & Development

Flexible Scheduling

Job summary

Helmerich & Payne in Tulsa, OK is seeking a Senior Leave Coordinator to oversee the administration of employee leave programs, ensuring compliance with FMLA, ADA, and state laws.

You will act as SME for complex cases, guide teams, collaborate with HR, Benefits, Payroll, and managers, and drive process improvements to deliver a positive employee experience.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field (preferred).
• 5+ years of experience in leave administration, HR operations, benefits, or employee relations.
• Strong knowledge of FMLA, ADA, USERRA, state leave laws, workers’ compensation, and disability programs.
• Experience using HRIS systems (e.g., Workday, ADP, UKG).
• Professional HR certification (SHRM-CP, SHRM-SCP, PHR, or SPHR) preferred.
• Advanced knowledge of leave administration and employment laws.
• Strong analytical and problem-solving abilities.
• Excellent communication and conflict resolution skills.
• Leadership, coaching, and mentoring experience.
• Exceptional organizational and time management skills.
• Ability to manage multiple complex cases simultaneously.
• High attention to detail and confidentiality.
• Advanced proficiency in Microsoft Office, particularly Excel, and HR technology systems.

Responsibilities

• Administer and manage complex employee leave cases (FMLA, ADA, disability, workers’ comp, parental, military, state leave).
• Review and approve leave requests ensuring legal and policy compliance.
• Guide employees on accrual rules and balances.
• Maintain accrual adjustments from transfers and year-end changes.
• Serve as escalation point for complex leave issues and inquiries.
• Partner with HR, Benefits, Payroll, managers, healthcare providers, and third-party admins.
• Monitor leave cases for timely follow-up and resolution.
• Maintain accurate leave records and data integrity in HRIS.
• Analyze leave trends and prepare reports for leadership.
• Develop and update leave policies and SOPs.
• Identify process improvements to improve efficiency and employee experience.
• Support internal and external audits related to leave administration.
• Ensure confidentiality of medical and personal information.

Skills

Leave administration

HR operations

FMLA

ADA compliance

USERRA

HRIS

Excel

Communication

Leadership

Analytical thinking

Education

Bachelor's degree in HR or related field

Tools

Workday

ADP

UKG

Job description

At H&P, our people are our strength.

Since 1920,Helmerich and Paynehas been the industry’s most trusted partner in drillingproductivity and reliability. As the world changes, so does our approach. We are changing the landscape of drilling by using cutting-edge rig technologies and drilling solutions to build upon a century ofsuccess, all while continuing to deliver better outcomes for our customers.

At H&P, our people are our strength. We strive to continually lead with our Core Values that enable employees to develop on their H&P Journey. We believe that doing the right thing means creating a more diverse, equitable, and inclusive workplace that empowers our people to bring their authentic selves to work every day.

Some companies offer career paths. We offer a Journey of a Lifetime. Let’s go far, together.

Hear directly from our employees, and leaders about their unique journeys at Helmerich and Payne.

Location: Tulsa, OK

Work Type: Onsite

#LI-Onsite

At a Glance:

The Senior Leave Coordinator oversees the administration of employee leave programs, ensuring compliance with federal, state, and company policies. This role serves as a subject matter expert for complex leave cases, provides guidance to team members, collaborates with HR and management, and helps improve leave administration processes to deliver a positive employee experience.

What you will do:

• Administer and manage complex employee leave cases, including FMLA, ADA accommodations, disability, workers’ compensation, military leave, parental leave, and state-specific leave programs.
• Review and approve leave requests while ensuring compliance with applicable laws and company policies.
• Provide guidance to employees on accrual rules and time off balances.
• Maintain accrual adjustments due to transfers to other positions/roles.
• Manage year-end time accrual changes/adjustments.
• Serve as the primary escalation point for complex leave-related issues and employee inquiries.
• Partner with HR, Benefits, Payroll, managers, healthcare providers, and third-party administrators to coordinate leave and return-to-work processes.
• Monitor leave cases to ensure timely follow-up, documentation, and case resolution.
• Maintain accurate employee leave records and ensure data integrity within HRIS systems.
• Analyze leave trends and prepare reports for leadership to support workforce planning and compliance.
• Develop, update, and communicate leave policies and standard operating procedures.
• Identify process improvement opportunities to enhance operational efficiency and employee satisfaction.
• Support internal and external audits related to leave administration.
• Ensure confidentiality of employee medical and personal information.

What you need:

• Bachelor’s degree in Human Resources, Business Administration, or a related field (preferred).
• 5+ years of experience in leave administration, HR operations, benefits, or employee relations.
• Strong knowledge of FMLA, ADA, USERRA, state leave laws, workers’ compensation, and disability programs.
• Experience using HRIS systems (e.g., Workday, ADP, UKG).
• Professional HR certification (SHRM-CP, SHRM-SCP, PHR, or SPHR) is preferred.
• Advanced knowledge of leave administration and employment laws.
• Strong analytical and problem-solving abilities.
• Excellent communication and conflict resolution skills.
• Leadership, coaching, and mentoring experience.
• Exceptional organizational and time management skills.
• Ability to manage multiple complex cases simultaneously.
• High attention to detail and confidentiality.
• Advanced proficiency in Microsoft Office, particularly Excel, and HR technology systems.

What we offer:

At H&P, our commitment to our people is at the forefront, and that includes benefits that provide employees a sense of health and financial security. We know that life continues outside of employment and actively caring of our people is our priority.

• Comprehensive medical, dental, vision, and life insurance
• Flexible Spending or Health Savings Accounts
• 401k match
• Paid Leave Plans
• Parental & Adoption Benefits
• Disability Coverage
• Employee Assistance Program
• Educational Assistance
• Learning & Development Opportunities
• Flex-scheduling available for qualifying positions to achieve work-life integration

The job level and associated compensation for this position will be determined based on the candidate’s experience, qualifications, and alignment with the role’s requirements. Final compensation for this role may vary depending on individual factors.

H&P is committed to employing a diverse workforce. Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability.

Thank you for your interest in joining our team!