Leave Administrator - TEMPORARY

National Veterinary Associates; Northern (KY); Hybrid; USD 37,000 - 50,000; Full time

Job summary

National Veterinary Associates in the United States is seeking a temporary Leave Administrator for a ~3 month assignment. You will coordinate employee leaves of absence and accommodations, ensure compliance with FMLA, ADA, and state laws, and deliver a positive employee experience.

Reporting to the Senior Manager, Leave & Disability, you will manage a caseload, maintain accurate records in the case management system, and communicate timelines to employees and managers.

Qualifications

• Associate’s degree or equivalent work experience required; Bachelor’s degree preferred.
• 2–4 years of experience in leave administration or a related field.
• Basic knowledge of federal, state, and local leave laws (e.g., FMLA, ADA).
• Strong case management and organizational skills; able to manage multiple requests.

Responsibilities

• Coordinate employee leaves of absence and accommodations; be the primary contact for inquiries.
• Manage caseloads with timely follow-ups and updates in the case management system.
• Ensure compliance with FMLA, ADA, and state leave regulations; maintain records.
• Provide updates to managers and HR teams on leave status and next steps.

Skills

Case management

Organizational skills

Communication skills

Attention to detail

MS Office proficiency

Education

Associate’s degree or equivalent

Bachelor’s degree preferred

Tools

HRIS

Case management systems

Job description

TEMPORARY POSITION, ESTIMATED 3 MONTH ASSIGNMENT

Job Title

Leave Administrator

Job Summary

The Leave Administrator is an integral part of the Benefits Team, responsible for coordinating and managing employee-facing leave of absence and accommodation requests. Reporting to the Senior Manager, Leave & Disability, this role focuses on ensuring compliance with federal, state, and local regulations while delivering a positive employee experience. The Leave Administrator supports day-to-day operations by assisting employees and managers, maintaining accurate records, and ensuring timely and consistent communication throughout the leave and accommodation process.

This role requires strong case management and organizational skills, along with the ability to manage multiple priorities in a fast-paced environment. It is ideal for candidates with foundational experience in leave administration who are eager to expand their expertise and grow within a supportive and dynamic setting.

Key Responsibilities

Employee-Facing Leave & Accommodation Coordination

• Serve as the primary point of contact for employees and managers regarding leave of absence and accommodation inquiries.
• Provide employees with clear and accurate information about their leave and accommodation options, statutory entitlements, and required documentation.
• Coordinate the administration of ADA accommodations, ensuring employees and managers are informed of their responsibilities and next steps.

Case Management

• Manage a caseload of leave and accommodation requests, ensuring timely follow-ups and updates to all stakeholders.
• Track and document all employee interactions, requests, and case details in the case management system, maintaining compliance with federal, state, and company regulations.
• Monitor and track leave timelines to ensure appropriate notifications and actions are taken, including approvals, denials, and return-to-work processes.

Compliance & Documentation

• Ensure compliance with federal and state leave laws, including FMLA, ADA, and applicable state-specific leave regulations.
• Maintain accurate and up-to-date records of all leave and accommodation cases in compliance with legal and company requirements.
• Work closely with HR, Legal, People Operations, Benefits, and managers to coordinate leave and accommodation requests, resolve escalations, and ensure alignment with organizational policies.
• Provide updates to managers and HR teams on the status of employee leaves and accommodations.

Qualifications

Education & Experience

• Associate’s degree or equivalent work experience required; Bachelor’s degree preferred.
• 2-4 years of experience in leave administration or a related field.
• Basic knowledge of federal, state, and local leave laws (e.g., FMLA, ADA, state-specific paid leave programs).
• Strong case management and organizational skills, with the ability to manage multiple requests simultaneously.
• Excellent communication skills, both written and verbal, with the ability to interact professionally with employees and managers.
• High attention to detail and accuracy in maintaining records and documentation.
• Ability to prioritize tasks effectively and meet deadlines in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Technical Proficiency

Experience using HRIS and case management systems preferred.

Compensation

$26.92 - $36.00/hr

National Veterinary Associates is a leading global pet care organization united in the love of animals and the people who love them.

At NVA, we're on a mission to improve the lives of pets and the people who love them. That starts by empowering our care teams. We nurture their growth with resources to practice medicine their way. Our network of 1,000 hospitals connects them to a community of professionals who share their passion so they can learn and grow together. Our national presence enables us to deliver technology and innovations that simplify work and expand care for all. At NVA, we're committed to your professional growth. We support your entire career journey, offering opportunities ranging from mentorship to ownership.

At National Veterinary Associates, we want to make sure your experience connecting with us is seamless and straightforward. Here's what to expect when interacting with us:

- We'll always reach out via verified LinkedIn profiles or emails ending in @nva.com

- We may also contact you via text message from an identified NVA representative for recruiting-related communication

- All job opportunities and applications are hosted on our official careers site: careers.nva.com

- There is no cost or confidential information required to apply or be considered for a position

If you have any doubts about a communication, feel free to visit our careers page to verify authenticity or email us at [e-mail]. Thank you for exploring opportunities at NVA!

NVA offers a comprehensive benefits program including medical, dental, vision, a 401k with employer match, and paid time off (including sick time) for all eligible employees. The team can provide more information about compensation and benefits for your specific location during the process. For positions based in Colorado, NVA provides eligible employees with paid sick and safe leave and public health emergency leave in accordance with the requirements of Colorado's Healthy Families and Workplaces Act.

NVA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Pursuant to the San Francisco Fair Chance Ordinance, Los Angeles Fair Chance Initiative for Hiring Ordinance, and any other state or local hiring regulations, we will consider for employment any qualified applicant, including those with arrest and conviction records, in a manner consistent with the applicable regulation.