Leasing Specialist - Federal Sector

Procon Consulting, LLC; Washington; On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

Medical/dental insurance

401(k) plan

Equal opportunity employer

Job summary

Procon Consulting, LLC seeks an experienced Leasing Specialist to support leasing, facility and property management for a federal facility in Washington, DC. You will assist with space planning, move services, lease administration, and integration of IWMS/FM Systems, reporting to the Facility Program Manager.

The ideal candidate has 5+ years in leasing and facilities management, IFMA certification, and experience with Federal Government agencies, with the ability to obtain HSPD-12 clearance.

Qualifications

• Bachelor's degree in Business Management, Facilities Management, or related field.
• Minimum of 5 years in leasing, facilities management, and property management.
• IFMA certification or similar professional certification.
• Experience coordinating leasing and facilities activities in occupied Federal Government facilities.
• Experience coordinating with Federal Government agencies, A/E firms, contractors, and building suppliers.
• Ability to pass a Federal Government suitability background investigation and obtain HSPD-12 clearance.

Responsibilities

• Support administration, management, decommissioning, acquisition, and disposal of leased properties throughout the full real estate lifecycle.
• Assist with long- and short-range real estate planning by evaluating space requirements and utilization strategies.
• Analyze leasing costs, operating expenses, real estate taxes, and maintenance agreements.
• Coordinate with government staff to budget and schedule lease and facility activities.
• Review year-end financial reconciliations and suggest internal controls for lease administration.
• Develop and maintain lease administration tools and SOPs.
• Analyze leasing and facility operations and prepare reports and real estate maps.
• Evaluate available space to identify shortages and reconfigurations.
• Monitor compliance with lease specs, environmental and regulatory requirements.
• Assist with resolving landlord and tenant issues and government-related matters.
• Support lease negotiations under government oversight.
• Monitor building services and space utilization and coordinate facility service requests.

Skills

IFMA Certification

Federal coordination

HSPD-12 clearance

Education

Bachelor's degree in Business Management, Facilities Management, or related field

Tools

IWMS

FM Systems

Microsoft Office Suite

Job description

Procon is a top-ranked construction management and technology consulting firm with 25 years of experience delivering high-impact projects across the U.S. and worldwide. An ENR Top 100 CM/PM firm for five consecutive years, we specialize in program management, project controls, commissioning, and technology and offer an excellent platform to grow your career while shaping the future of the built environment.

Procon seeks an experienced Leasing Specialist to provide leasing, facility, and property management support for a federal facility in Washington, DC. The position will support renovations and space reconfiguration projects as well as operational and maintenance oversight, management of an automated integrated workplace management system, space planning, move services, supply center oversight, design, procurement, space occupancy support and lease administration. The Leasing Specialist will support the client and the Facility Program and Construction Managers in their execution of construction and building management support, project coordination, cost estimating, budgeting, scheduling, and collaboration with architecture, engineering, construction, and government stakeholder teams. The ideal candidate will have experience coordinating all aspects of lease agreements in federal facilities and have extensive experience with GSA leasing policies and procedures. The Leasing Specialist will report directly to our Facility Program Manager and work closely with the client on a day-to-day basis.

This position does not offer employment visa sponsorship. Candidates must be authorized to work in the United States without current or future sponsorship.

Qualifications & Skills

• Bachelor's degree from an accredited institution in Business Management, Facilities Management, or a related field.

• Minimum of 5 years of experience in leasing, facilities management, and property management.

• International Facility Management Association (IFMA) certification or similar professional certification.

• Experience supporting leasing and facilities management activities within occupied Federal Government facilities.

• Experience coordinating with Federal Government agencies, A/E firms, contractors, construction trades, and building suppliers.

• Ability to successfully pass a Federal Government suitability background investigation and obtain an HSPD-12 clearance for access to the client facility and network.

Responsibilities & Duties

• Support the administration, management, decommissioning, acquisition, and disposal of leased properties throughout the full real estate lifecycle.

• Assist with long- and short-range real estate planning by evaluating space requirements, property needs, acquisition alternatives, and utilization strategies.

• Analyze leasing costs, operating expenses, real estate taxes, maintenance agreements, and supporting financial documentation.

• Coordinate with government staff to ensure appropriate budget allocations and schedules are established for lease and facility activities.

• Review year-end financial reconciliations and recommend internal controls and process improvements for effective lease administration.

• Develop and maintain lease administration tools, including checklists, schedules, tracking sheets, and Standard Operating Procedures (SOPs).

• Analyze leasing and facility operations and prepare reports, recommendations, technical planning documents, real estate maps, and scopes of work.

• Evaluate available space to identify shortages, excess capacity, and alternative requirements, and recommend appropriate allocation or configuration changes.

• Monitor compliance with lease specifications, contractual terms, environmental and regulatory requirements, and agency policies.

• Assist with resolving landlord and tenant issues, facility concerns, encroachments, trespassing, and other property-related matters.

• Support lease negotiations and renegotiations under government oversight.

• Monitor building services and space utilization, respond to occupant concerns, and coordinate facility service requests and space modifications.

• Manage changes to office, storage, and specialized-use spaces to support operational requirements.

• Utilize IWMS and CAFM platforms, including FM Systems, to support lease, property, and facilities management activities.

• Maintain proficiency with Microsoft Office applications, including Word, Excel, Access, PowerPoint, Project, and Teams.

• Communicate effectively and professionally in English, both verbally and in writing.

Physical Requirements

This position requires regular onsite presence in an active construction environment. The employee must be able to perform the essential functions of the position, with or without reasonable accommodation, including:

• Walking and standing for extended periods while performing site observations and inspections.

• Navigating active construction areas, including stairs, uneven surfaces, temporary walkways, and varying elevations.

• Occasionally bending, stooping, kneeling, crouching, reaching, and climbing as necessary to observe construction activities.

• Accessing mechanical, electrical, utility, process, and other construction areas as required.

• Wearing required personal protective equipment (PPE) and complying with all applicable site safety requirements.

• Working in indoor and outdoor environments with exposure to typical construction-site conditions, including noise, dust, weather, and temperature fluctuations.

• Occasionally lifting and carrying up to 25 pounds.

Salary commensurate with experience.

Procon offers competitive salaries and a comprehensive benefits package, including full medical/dental insurance and 401(K) plan. Procon is an equal opportunity employer and considers qualified applicants for employment without regard to race, gender, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.