Leasing Specialist

WMFHA; New York, Northern (NY, KY); Hybrid; USD 52,000 - 67,000; Full time

Job summary

WMFHA is seeking a Lease Renewal Coordinator to manage renewal processes, track filings, and ensure compliance with NYC rent stabilization regulations. The role involves daily tenant communications and coordination with housing agencies.

You will prepare rent registrations, review permitted increases, and assist subsidy recipients. Strong organization and familiarity with Yardi or ORRA are a plus.

Qualifications

• 1–2 years of experience in property management, real estate, leasing, housing, compliance, or a related field.
• Excellent verbal and written English communication skills.
• Strong attention to detail and accuracy.
• Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines.
• Ability to learn and apply New York City rent stabilization, rent registration, and housing compliance regulations.
• Strong analytical and problem-solving abilities.
• Ability to work independently while collaborating effectively with internal teams, clients, tenants, and outside agencies.

Responsibilities

• Manage lease renewal processes for multiple clients and accurately track progress using internal dashboards and systems.
• Monitor renewal timelines and ensure required documentation is completed in accordance with New York City regulations.
• Communicate daily with tenants to facilitate timely lease execution and resolve routine questions.
• Assist subsidy recipients with required information and documentation for voucher and subsidy renewals.
• Coordinate with housing assistance case managers and agencies, including NYCHA Section 8, HPD Section 8, and HRA.
• Prepare and submit annual rent registrations through the ORRA system.
• Assist with reviewing permissible rent increases under applicable New York City regulations.
• Respond to client and tenant inquiries regarding leases, renewals, and compliance processes.
• Prepare rent-stabilized leases and schedule lease signings using internal and external software platforms.
• Coordinate with re-rental and vacancy teams to ensure accurate and timely unit status updates.
• Communicate with landlord clients to deliver reports and obtain countersigned leases.
• Maintain accurate records and documentation related to lease renewals and compliance.
• Perform additional duties as assigned to support the overall compliance and property management operations

Skills

Property management

Leasing

Communication

Organization

Attention to detail

Regulatory knowledge

Team collaboration

Tools

Microsoft Office

Google Workspace

Yardi/ ORRA (experience)

Job description

Responsibilities

• Manage lease renewal processes for multiple clients and accurately track progress using internal dashboards and systems
• Monitor renewal timelines and ensure required documentation is completed in accordance with New York City regulations
• Communicate daily with tenants to facilitate timely lease execution and resolve routine questions
• Assist subsidy recipients with required information and documentation for voucher and subsidy renewals
• Coordinate with housing assistance case managers and agencies, including NYCHA Section 8, HPD Section 8, and HRA
• Prepare and submit annual rent registrations through the ORRA system
• Assist with reviewing permissible rent increases under applicable New York City regulations
• Respond to client and tenant inquiries regarding leases, renewals, and compliance processes
• Prepare rent-stabilized leases and schedule lease signings using internal and external software platforms
• Coordinate with re-rental and vacancy teams to ensure accurate and timely unit status updates
• Communicate with landlord clients to deliver reports and obtain countersigned leases
• Maintain accurate records and documentation related to lease renewals and compliance
• Perform additional duties as assigned to support the overall compliance and property management operations

Qualifications

• 1–2 years of experience in property management, real estate, leasing, housing, compliance, or a related field
• Excellent verbal and written English communication skills
• Strong attention to detail and accuracy
• Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines
• Ability to learn and apply New York City rent stabilization, rent registration, and housing compliance regulations
• Strong analytical and problem-solving abilities
• Ability to work independently while collaborating effectively with internal teams, clients, tenants, and outside agencies
• Learning agility, resourcefulness, and a results-driven mindset
• Interest in New York real estate, property management, and housing compliance
• Proficiency in Microsoft Office and Google Workspace
• Experience with Yardi, ORRA, or other property management/compliance systems is a plus, but not required