Leasing Operations Specialist (AI-Driven)

Jones Lang LaSalle Incorporated; Houston (TX); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

401(k) matching

Medical, Dental & Vision Care

Paid parental leave

Paid Time Off

Early access to earned wages (DailyPay

Job summary

Jones Lang LaSalle Incorporated seeks a Sales Coordinator to support the Leasing Team in Houston, TX. This role blends operations, market intelligence, and client workflow to enable high-value deal activity.

You will work closely with brokers, finance, marketing, and technology platforms, preparing essential leasing documents, maintaining CRM data, and coordinating events to drive business development. A Bachelor’s degree and strong MS Office skills are required.

Qualifications

• 1+ years of professional experience supporting multiple executives or team members, preferably in commercial real estate, professional services, or a fast-paced corporate environment
• Bachelor's degree from an accredited institution
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with strong Excel skills for financial modeling and data analysis
• Demonstrated interest in commercial real estate and eagerness to build expertise in the industry
• Analytical mindset with proven problem‑solving abilities and strategic thinking capacity
• Exceptional communication skills—both written and verbal—with the ability to interact confidently with clients and senior professionals
• Strong organizational skills with the ability to manage competing priorities and meet tight deadlines
• Self‑motivated with a proactive approach to learning and professional development

Responsibilities

• Drive Business Operations
• Synthesize market intelligence into compelling client deliverables—including market surveys, tour books, and competitive analyses—using AI-powered research tools to accelerate insights and identify trends
• Prepare critical deal documents such as Requests for Proposals (RFPs), Letters of Intent (LOIs), renewal letters, and leasing status reports with precision and speed
• Maintain and optimize our CRM database, leveraging AI analytics to uncover prospect patterns, track deal pipelines, and generate predictive insights for the brokerage team
• Power Marketing & Client Engagement
• Manage property listings across CoStar, LoopNet, View the Space, and Hightower, ensuring accuracy and maximum visibility
• Create visually striking marketing materials—flyers, brochures, presentations, and email campaigns—enhanced with AI-assisted design and content generation tools
• Support the planning and execution of client events, industry functions, and property open houses that strengthen relationships and drive business development
• Manage Financial Coordination
• Serve as the primary liaison between brokers and the accounting department, ensuring seamless deal file processing and documentation flow
• Collect, organize, and submit deal paperwork with accuracy and attention to detail
• Calculate, generate, and track invoices using JLL's accounting platform, maintaining clear communication between all parties
• Monitor outstanding invoices and payment status, keeping brokers informed of financial milestones throughout the transaction lifecycle
• Leverage Technology & Innovation
• Deploy generative AI tools to streamline document creation, data analysis, and presentation development
• Use machine learning-enhanced platforms to identify market trends and automate routine research tasks
• Continuously explore emerging technologies to improve team efficiency and client deliverables
• Provide Strategic Administrative Support
• Coordinate complex schedules, manage meeting logistics, and ensure seamless day-to-day operations
• Serve as the first point of contact for clients, demonstrating professionalism and hospitality
• Provide technical support and troubleshooting for brokers, ensuring technology works seamlessly

Job description

Jones Lang LaSalle Incorporated seeks a Sales Coordinator to support the Leasing Team in Houston, TX. This role blends operations, market intelligence, and client workflow to enable high-value deal activity.

You will work closely with brokers, finance, marketing, and technology platforms, preparing essential leasing documents, maintaining CRM data, and coordinating events to drive business development. A Bachelor’s degree and strong MS Office skills are required.