Leasing Coordinator

MCB Real Estate LLC; Baltimore (MD); On-site; USD 40,000 - 55,000; Full time

Job summary

MCB Real Estate LLC in Baltimore, MD, is seeking an Administrative Support professional for the Leasing Team. This role includes responsibilities such as preparing reports, managing presentations, and coordinating with various departments for lease approvals. Candidates should have a minimum of two years of corporate administrative support experience and be proficient in Microsoft Office Suite.

This full-time position requires strong communication skills and a detail-oriented approach to ensure the smooth execution of leasing processes.

Qualifications

• Minimum of two years of corporate administrative support experience.
• Proficient in Microsoft Office Suite including Word, Excel, and Outlook.
• Strong oral and written communication skills.

Responsibilities

• Provide collaborative administrative support to the Leasing Team.
• Prepare leasing status reports and manage presentations.
• Coordinate with various departments for lease approvals.

Skills

Microsoft Office Suite

Communication Skills

Multi-tasking

Attention to Detail

Education

Associate's degree in business administration

Tools

PC based computers

CRM software

Job description

MCB Real Estate (“MCB”) is a privately held, fully integrated national real estate development and investment company based in Baltimore, MD. As a vertically integrated company with internal development, construction, and commercial property management divisions, MCB is involved in all facets of the real estate investment cycle. MCB manages approximately $3bn of real estate assets on behalf of its primarily institutional investment base.

MCB believes in merit-based employment decisions that provide equal access to all employees and applicants, including ensuring that this access prohibits unlawful discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Additionally, we are committed to fostering, cultivating, and preserving a workplace culture that respects each individual employee’s contribution to our workplace. We embrace and encourage our employees’ differences in age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristics that make our employees unique.

This employment practice of ensuring equal access applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, layoff, termination, recall, transfer, leaves of absence, compensation and training.

JOB SUMMARY

– the following overview of responsibilities is not an all-inclusive list of job responsibilities and other job-related duties may be added or changed at any time by MCB to support business needs.

This position is responsible for providing collaborative administrative support to the Leasing Team, whose primary purpose is to market and lease a portfolio of retail, office and industrial properties. Administrative coordination and responsibilities continue through the leasing process from initial prospect contact through lease execution.

JOB ESSENTIAL RESPONSIBILITIES

– the following is not an all-inclusive list of the job responsibilities; MCB may change or revise listed duties and responsibilities or add other job-related duties at any time as the general position responsibilities evolve and, to support business needs.

Reporting:

• Using tailored leasing department software to update, prepare and distribute leasing status reports
• Prepare materials and manage presentations during leasing update meetings
• Follow‑up with team members to ensure accuracy of leasing reports

Leasing:

• PropTech management ensuring that all data and information in the Company’s leasing activity database is complete and accurate
• Work with Leasing team members to update and distribute leasing status reports
• Collaborate with Leasing team members on strategic departmental initiatives
  • Asset class and geographic vacancy reports
  • Asset level and corporate level commission reports
  • Leasing business plans for new acquisitions
• Managing leasing workflows
  • Ensure complete and accurate information for lease approval process
  • Aggregate necessary documents for lease approvals
  • Follow up with internal approvers
  • Coordinate with Property Management, Construction, Lease Administration and Accounting to transition final lease agreements from Leasing to Property Management departments.
• Liaise with internal and external stakeholders for leasing needs
• Prepare lease exhibits
• Run credit and OFAC reports

Marketing:

• Collaborate with MCB Marketing to create and maintain a database of all project marketing materials
• Coordinate with MCB Marketing to ensure proper distribution and accuracy of marketing materials and information
• Screen inbound call and email inquiries and distribute leads to deal makers
• Maintain current broker lists in specified markets
• Collaborate with team in maintaining a CRM database for retail tenants; primary responsibility for updates/changes

Organization and Administrative:

• Maintain a database of site plans, floor plans, blocking plans and stacking plans
• Organize and timely update leasing budgets for each property
• Coordinate meeting scheduling efforts, travel arrangements, and manage contacts lists and expense reports
• Attend all leasing update meetings and calls in order to stay informed of deal flow and make updates to leasing reports

KNOWLEDGE, EXPERIENCE, SKILLS/ABILITIES

• Minimum Two (2) years of high-volume corporate administrative support, preferably in property management or commercial property leasing
• Proficient with PC based computers and Microsoft Office suite, including Word, Excel, Teams, PowerPoint, Outlook and Adobe Acrobat
• Effective oral and written communication skills and ability to interact easily with others at all levels of the organization and the public
• Excellent math, reading and proofreading skills
• Strong multi‑tasking skills, attentive to detail, follow‑up and ability to prioritize work and meet deadlines
• Must be able to set and meet independent deadlines as well as collaborating with team to meet team deadlines
• Maintain highest standard of business ethics and trustworthiness
• Team player who will simultaneously take direction and initiative

Education Requirements:

Associate’s degree from an accredited institution with a degree focus in business administration or other business focus preferred. An equivalent combination of education and years of business experience may be considered.

Physical Requirements:

This position is primarily performed in an office setting with extended periods of sitting and computer/keyboard use; reading documents; spreadsheet calculations; phone and other electronic equipment. Typing dexterity needed; minimal lifting (<20 lbs.), standing, climbing and traversing commercial site construction areas as needed.

Term of Employment Notices:

All job offers with MCB are contingent upon receipt of satisfactory background reports as allowed by applicable federal and state law based upon required job duties. Background checks may include consumer reports including, but not limited to, federal and state criminal, identity, credit, and driving record.

All employees are required as a term of employment with MCB to sign a Confidentiality Agreement.

Unless otherwise stated in the job posting, all posted positions are classified as full‑time, regularly reporting in‑person to an assigned work location.

MCB Real Estate is an EEO Employer - M/F/Disability/Protected Veteran Status