Leasing Administrator

Houston Fitness Partners; Houston (TX); On-site; USD 55,000 - 57,000; Full time

Job summary

Houston Fitness Partners is seeking a Leasing Administrator to manage lease administration for over 50 retail properties. This full-time role involves overseeing lease agreements, ensuring compliance, managing crucial lease dates, and supporting real estate operations in a growing fitness franchise environment.

Qualifications

• 3+ years of experience in lease administration.
• Strong understanding of commercial lease terms and legal language.
• Proficiency in Microsoft Excel and database management.

Responsibilities

• Manage lease-related documentation and compliance.
• Track critical lease dates such as expirations and renewals.
• Coordinate with landlords regarding lease inquiries and disputes.

Skills

Organizational Skills

Time Management

Attention to Detail

Communication Skills

Education

Bachelor’s degree in Business, Real Estate, Finance

Tools

Microsoft Excel

Database Management

Job description

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Reports To: Vice President, Finance & Accounting

Location: Houston, TX 77098

Employment Type: Full-Time

Company Environment:

Planet Fitness (NYSE: PLNT) is one of the largest and fastest-growing franchisors and operators of fitness centers, with clubs in all 50 states, Mexico, Canada, Panama, Dominican Republic, Puerto Rico, Australia and Spain. Its mission is to provide a high-quality experience in a welcoming, non-intimidating environment called the “Judgment Free Zone.” Planet Fitness has established itself as the premier high-value, low-price provider of fitness clubs in the United States, with over 2,600 clubs and more than 19 million members.

Houston Fitness Partners, a leading independently owned franchise of Planet Fitness, operates 47 business units and owns the exclusive development rights for 75 locations in Harris County and the seven contiguous counties. Our Corporate Office and our fitness facilities provide a culture built on People. Fun. Honesty. Accountability. Drive. Our purpose is Changing Lives through Low-Cost Judgment Free Fitness.

Job Summary:

We are seeking a detail-oriented and proactiveRetail Multi-Unit Lease Administrator to oversee lease administration for a portfolio of 50+ retail properties across multiple locations. The ideal candidate will be responsible for managing all lease-related documentation, ensuring compliance with lease terms, tracking critical dates, coordinating lease renewals, and supporting real estate operations. This position plays a key role in maintaining landlord-tenant relationships and minimizing legal and financial risk.

Key Responsibilities:

• Review, abstract, and maintain lease agreements, amendments, and related documents in the lease database.
• Track and manage critical lease dates (e.g., expirations, renewals, rent increases, options, etc.).
• Ensure rent payments, CAM (common area maintenance), taxes, and other charges are processed accurately and on time.
• Coordinate with landlords and property managers on lease-related inquiries, disputes, and operational issues.
• Work with legal, accounting, and real estate teams to resolve lease compliance matters.
• Support lease negotiations, renewals, terminations, and store openings/closings.
• Audit and verify landlord billings and reconcile discrepancies.
• Maintain accurate lease records and documentation for all retail units.
• Provide lease data reports and summaries for internal stakeholders.
• Assist with budgeting and forecasting of lease obligations and occupancy costs.
• Ensure compliance with internal policies, lease terms, and regulatory requirements.

Other Duties

• Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this role. Duties, responsibilities, and activities may change at any time, with or without notice.

Desired Qualifications:

• Bachelor’s degree in Business, Real Estate, Finance, or a related field (preferred).
• 3+ years of experience in lease administration, preferably within retail or multi-unit environments.
• Strong understanding of commercial lease terms, legal language, and real estate documentation.
• Proficiency in Microsoft Excel and database management.
• Excellent organizational and time-management skills.
• Strong attention to detail and ability to manage multiple priorities simultaneously.
• Excellent communication and interpersonal skills for landlord and cross-functional interactions.

Preferred Skills:

• Experience working in a multi-unit retail, restaurant, or franchise environment.
• Familiarity with lease accounting standards (e.g., ASC 842).
• Legal or paralegal background is a plus

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Sales and Management

• Industries

  Wellness and Fitness Services

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Houston, TX $55,000.00-$57,000.00 3 days ago

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