Lease Data Specialist — Remote Real Estate Ops

JLL; United States; Remote; USD 56,000 - 90,000; Full time

Job summary

JLL is seeking a Data Specialist to own the operation of Data Management processes and ensure timely, accurate data setup for client instructions. You will be the first point of contact for data-related issues and advocate data quality across the business.

The role involves reviewing tenancy documents, transferring data to the management database, and coordinating data migrations while maintaining SLA timelines. A strong lease knowledge and data-management experience are essential.

Qualifications

• Self-motivated and pro-active.
• Quick learner.
• Excellent attention to detail and problem-solving skills.
• Able to work under pressure and to strict deadlines.
• Adaptable.
• Expert knowledge of legal lease documentation.
• Knowledge of Data Assurance principles.
• Strong IT skills, including a good knowledge of MS Excel including formulas such as ‘V-Lookup’,‘X-Lookup’, conditional formatting and creating pivot tables.
• Strong Communication skills (both verbal and written).
• Previous experience working within a data management environment.
• Knowledge of property management accounting system; Yardi Voyager, MRI Horizon.

Responsibilities

• Review tenancy documents using expert lease knowledge.
• Share expert knowledge with the team to improve efficiency and facilitate development.
• Review abstraction input from other team members to ensure data quality and integrity of the dataset.
• Ensure the accurate transfer of the lease data into the management database and within the timeframe service level agreement within KPI ensuring JLL best practices.
• Ensure all requests for data setup or amendment are processed in accordance with JLL best practice processes and timeframe.
• Ensure the accurate transfer of funds, Properties, Units and Lease records in the management database.
• Take ownership and manage Client, property, and lease data migration for transitions.
• Conduct regular data reconciliations between systems. Investigate discrepancies and manage to resolution.
• Provide support in reporting and control of critical event management.li>
• Act as main point of contact for any queries related to data maintenance and setup.
• Assist in gathering information as part of internal and external audit.
• Organise, lead and complete ad-hoc data quality audits and reconciliation exercises.
• Participate in the development of adequate data management processes across our various teams. Make recommendations to develop and improve processes and tools and constantly work towards standardised, streamlined, and efficient operations.
• Manage and facilitate the training and development of other colleagues as needed.
• Participate in various project work as requested.
• Complete any other duties necessary to effectively ensure data quality across the instruction.

Skills

Self-motivated

Pro-active

Quick learner

Attention to detail

Under pressure

Adaptable

Lease documentation expertise

Data Assurance

Excel advanced

V-Lookup

X-Lookup

Pivot tables

Communication skills

Data management experience

Yardi Voyager knowledge

MRI Horizon knowledge

Tools

Yardi Voyager

MRI Horizon

MS Excel

Job description

JLL is seeking a Data Specialist to own the operation of Data Management processes and ensure timely, accurate data setup for client instructions. You will be the first point of contact for data-related issues and advocate data quality across the business.

The role involves reviewing tenancy documents, transferring data to the management database, and coordinating data migrations while maintaining SLA timelines. A strong lease knowledge and data-management experience are essential.