Data Specialist - Property Management

JLL; United States; Remote; USD 56,000 - 90,000; Full time

Job summary

JLL is seeking a Data Specialist to own the operation of Data Management processes and ensure timely, accurate data setup for client instructions. You will be the first point of contact for data-related issues and advocate data quality across the business.

The role involves reviewing tenancy documents, transferring data to the management database, and coordinating data migrations while maintaining SLA timelines. A strong lease knowledge and data-management experience are essential.

Qualifications

• Self-motivated and pro-active.
• Quick learner.
• Excellent attention to detail and problem-solving skills.
• Able to work under pressure and to strict deadlines.
• Adaptable.
• Expert knowledge of legal lease documentation.
• Knowledge of Data Assurance principles.
• Strong IT skills, including a good knowledge of MS Excel including formulas such as ‘V-Lookup’,‘X-Lookup’, conditional formatting and creating pivot tables.
• Strong Communication skills (both verbal and written).
• Previous experience working within a data management environment.
• Knowledge of property management accounting system; Yardi Voyager, MRI Horizon.

Responsibilities

• Review tenancy documents using expert lease knowledge.
• Share expert knowledge with the team to improve efficiency and facilitate development.
• Review abstraction input from other team members to ensure data quality and integrity of the dataset.
• Ensure the accurate transfer of the lease data into the management database and within the timeframe service level agreement within KPI ensuring JLL best practices.
• Ensure all requests for data setup or amendment are processed in accordance with JLL best practice processes and timeframe.
• Ensure the accurate transfer of funds, Properties, Units and Lease records in the management database.
• Take ownership and manage Client, property, and lease data migration for transitions.
• Conduct regular data reconciliations between systems. Investigate discrepancies and manage to resolution.
• Provide support in reporting and control of critical event management.li>
• Act as main point of contact for any queries related to data maintenance and setup.
• Assist in gathering information as part of internal and external audit.
• Organise, lead and complete ad-hoc data quality audits and reconciliation exercises.
• Participate in the development of adequate data management processes across our various teams. Make recommendations to develop and improve processes and tools and constantly work towards standardised, streamlined, and efficient operations.
• Manage and facilitate the training and development of other colleagues as needed.
• Participate in various project work as requested.
• Complete any other duties necessary to effectively ensure data quality across the instruction.

Skills

Self-motivated

Pro-active

Quick learner

Attention to detail

Under pressure

Adaptable

Lease documentation expertise

Data Assurance

Excel advanced

V-Lookup

X-Lookup

Pivot tables

Communication skills

Data management experience

Yardi Voyager knowledge

MRI Horizon knowledge

Tools

Yardi Voyager

MRI Horizon

MS Excel

Job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

About JLL

We’re JLL. We’re a professional services and investment management firm specialising in real estate. We help organisations around the world achieve their ambitions by owning, occupying, and investing in real estate.

If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at JLL!

We are looking for a Data Specialist to be part of the Data Management team

The primary focus of the role is to take full ownership of the operation of Data Management processes and to be responsible for the timely and accurate setup of all data required for a specific client instruction.

The Data Specialist will be the first point of contact both internally and for our external business partners on data related issues, and as such, act as data specialist promoting data quality and efficient data practices across our business.

What this job involves

• Review and analyse tenancy documents using expert lease knowledge.
• Share expert knowledge with the team to improve efficiency and facilitate development.
• Review abstraction input from other team members to ensure data quality and integrity of the dataset.
• Ensure the accurate transfer of the lease data into the management database and within the timeframe service level agreement within KPI ensuring JLL best practices.
• Ensure all requests for data setup or amendment are processed in accordance with JLL best practice processes and timeframe.
• Ensure the accurate transfer of funds, Properties, Units and Lease records in the management database.
• Take ownership and manage Client, property, and lease data migration for transitions.
• Conduct regular data reconciliations between systems. Investigate discrepancies and manage to resolution.
• Provide support in reporting and control of critical event management.li>
• Act as main point of contact for any queries related to data maintenance and setup.
• Assist in gathering information as part of internal and external audit.
• Organise, lead and complete ad-hoc data quality audits and reconciliation exercises.
• Participate in the development of adequate data management processes across our various teams. Make recommendations to develop and improve processes and tools and constantly work towards standardised, streamlined, and efficient operations.
• Manage and facilitate the training and development of other colleagues as needed.
• Participate in various project work as requested.
• Complete any other duties necessary to effectively ensure data quality across the instruction.

Desirable Skills:

• Self-motivated and pro-active
• Quick learner
• Excellent attention to detail and problem-solving skills
• Able to work under pressure and to strict deadlines
• Adaptable
• Expert knowledge of legal lease documentation
• Knowledge of Data Assurance principles
• Strong IT skills, including a good knowledge of MS excel including formulas such as ‘V-Lookup’,‘X-Lookup’, conditional formatting and creating pivot tables.
• Strong Communication skills (both verbal and written)
• Previous experience working within a data management environment.
• Knowledge of property management accounting system; Yardi Voyager, MRI Horizon.

Every day is different, and in all these activities, we’d encourage you to show your ingenuity.

Diversity and Inclusion is at the heart of JLL. We believe in recruiting, retaining, rewarding and developing all our employees with regard to their abilities and contributions and without reference to their background, gender, gender identity, ethnic origin, age, religion, sexual orientation, political belief, disability or long-term health condition.

We are committed to making all stages of our recruitment process and employment accessible to candidates with disabilities and long-term health conditions. Please do feel able to be open about this at any point during the process and our recruitment team will work with you to establish the most appropriate adjustments. We are keen to support all our employees with juggling their work, personal and family commitments and alongside our approach to flexible working, we have a comprehensive parental transition support programme to assist parents during the early months and years of parenthood.

JLL Ltd is a Living Wage accredited business, as we believe a fair day’s work deserves a fair days pay. To find out more about our Living Wage accreditation please go here http://www.jll.co.uk/united-kingdom/en-gb/about/livingwage?devicechannel=default.

What you can expect from us

You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.

Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.

Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you…

Location

Remote –Norfolk, GBR

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you’re pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.