Lease Compliance Administrator

BG Staffing, Inc.; Orlando (FL); On-site; USD 45,000 - 60,000; Full time

Job summary

BG Staffing, Inc. in downtown Orlando is seeking a Lease Compliance Administrator to manage the complete abstraction, setup, and ongoing administration of property, lease and loan documents across multiple systems for a growing portfolio.

The role ensures tenant compliance with lease terms, including rent payments, reporting, and tax/insurance requirements, with accurate billings and escalations. The successful candidate will review diverse agreements, maintain data integrity, and collaborate

Qualifications

• Must have retail property management experience.
• Experience in lease abstraction, set-up and ongoing administration of property, lease and loan documentation.
• Experience ensuring tenant compliance with lease terms, rent payments, financial reporting, and tax/insurance requirements.

Responsibilities

• Review lease documentation (leases, amendments, loan agreements, closing statements, etc.).
• Abstract and maintain accurate property, lease, and loan data across systems.
• Handle billing, rent collection, and reconciliations per lease terms; monitor delinquent taxes.
• Prepare reconciliations and billings; assist with tax matters for closings.
• Support with insurance certificates, claims reporting, and insurance reconciliations.
• Assist with communicating with tenants and internal departments on lease matters.
• Maintain compliance procedures and contribute to periodic reporting and projects.

Skills

Detail Oriented

Learn Quickly

Strong Organizational Skills

Analytical Skills

Problem Solving

Multi-Tasking

Job description

**MUST HAVE RETAIL PROPERTY MANAGEMENT EXPERIENCE**

Seeking a Lease Compliance Admin to join a great commercial real estate firm located in downtown Orlando, FL! The Lease Compliance Administrator is responsible for the complete and accurate abstraction, set-up and ongoing administration of property, lease and loan documentation across multiple systems for the property portfolio. This role ensures tenant compliance with lease terms across the assigned portfolio, including rent payments, financial reporting, and adherence to real estate tax and insurance requirements. This includes the preparation and execution of billings, reconciliations, and rent escalations to ensure accuracy and consistency across the portfolio.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Review of documentation including, but not limited to Lease Agreements, Amendments, Assignments, Loan Agreements, Development Agreements, Closing Statements, Appraisals, Environmental Reports, Commitment Letters, etc.
• Abstract, input and maintain accurate property, lease, and loan data within various systems.
• Responsible for the billing and receipt of rent and other payments due under the terms of the lease and assist with the collection of past due receivables. Responsible for real estate tax matters for client's property portfolio:
• Monitor and update reporting of delinquent tax notices, working closely with clients tenants and 3rd party service provider.
• Preparation of reconciliations, reimbursements, and related billings in accordance with the lease provisions, as assigned.
• Support Legal department by reviewing the tax bills and tax information sheets for property closings.
• Prepare rent escalations (CPI-based and percentage rents) for clients tenants.
• Responsible for tenant insurance compliance and property claims reporting:
• Prepare tenant insurance reconciliations, calculate reimbursement, and generate related billings and invoices as required under the lease.
• Procure, review, and monitor tenant insurance certificates for assigned tenants.
• Assist with insurance claims reporting and the monitoring of impacts from natural disasters and casualty events.
• Responsible for procuring tenant financials and sales for assigned tenants.
• Assist with the preparation of various tenant communications, including monthly rent reminder letters and default notices as required.
• Collaborate with internal departments, including Accounting: lease billings, sales tax, accounts receivable and collection matters, and other lease matters as necessary Legal Asset Management
• Assist with maintaining complete and accurate lease compliance procedures, guidelines, and internal controls documentation.
• Assist with periodic reporting and projects as needed.

CORE COMPETENCIES

• Ability to Learn Quickly
• Initiative
• Detail Oriented
• Problem Solving / Analytical Skills
• Strong Organizational Skills
• Ability to Multi-Task and Prioritize Work