Lease Compliance Administrator

BG Staffing; Orlando (FL); On-site; USD 60,000 - 74,000; Full time

Job summary

BG Staffing in Orlando, FL is seeking an experienced Lease Paralegal / Lease Compliance Administrator to review, abstract, interpret, and administer retail shopping center leases across multi-tenant properties.

The role manages property, lease, and loan data, ensuring tenant compliance with rent, CAM charges, taxes, and insurance, along with related reporting and billings.

Qualifications

• 2+ years of experience in retail commercial property management, retail lease administration, or lease compliance.
• Direct experience reviewing, abstracting, or administering shopping center leases, preferably within multi-tenant retail properties.
• Strong understanding of retail lease structures including base rent, CAM charges, taxes, and percentage rent.
• Experience reviewing lease agreements, amendments, renewals, and related documentation.
• Proficiency in Microsoft Office Suite, particularly Excel.

Responsibilities

• Review and abstract retail shopping center lease agreements, amendments, renewals, and related documents.
• Maintain accurate lease records for multi-tenant shopping centers and retail properties.
• Track critical lease dates: commencements, expirations, renewals, rent escalations, and notices.
• Review and monitor lease provisions such as exclusive-use, co-tenancy, and tenant obligations.
• Coordinate with Legal, Accounting, Asset Management, and Property Management teams on lease interpretation and compliance.

Skills

Retail property management

Shopping center leases

Lease compliance

Attention to detail

Education

Associate degree

Paralegal certificate

Tools

Oracle E-Business Suite

Job description

Lease Paralegal / Lease Compliance Administrator

Direct Hire | Up to $67K

MUST HAVE RETAIL PROPERTY MANAGEMENT AND SHOPPING CENTER LEASE EXPERIENCE

POSITION OVERVIEW

Seeking an experienced Lease Paralegal / Lease Compliance Administrator to join a commercial real estate firm located in downtown Orlando, FL. The ideal candidate will have hands‑on experience reviewing, abstracting, interpreting, and administering retail shopping center leases, including multi‑tenant shopping centers, strip centers, and other retail properties.

This position is responsible for the accurate abstraction, setup, and ongoing administration of property, lease, and loan documentation across multiple systems. The role ensures tenant compliance with lease provisions, including rent payments, CAM charges, percentage rent, financial reporting, real estate taxes, and insurance requirements. Responsibilities also include preparing billings, reconciliations, rent escalations, and maintaining accurate lease records across the retail property portfolio.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Retail Shopping Center Lease Administration

• Review, interpret, and abstract retail shopping center lease agreements, amendments, assignments, renewals, extensions, and other related legal documents.


• Maintain accurate lease records for multi‑tenant shopping centers, strip centers, and retail properties.


• Review and interpret retail lease provisions, including base rent, percentage rent, CAM charges, real estate tax reimbursements, insurance reimbursements, rent escalations, and tenant obligations.


• Track critical lease dates, including lease commencements, expirations, renewal options, rent increases, termination rights, and tenant notice requirements.


• Review and monitor shopping center‑specific lease provisions, including exclusive‑use clauses, co‑tenancy requirements, operating covenants, permitted‑use restrictions, and tenant maintenance obligations.


• Abstract, input, and maintain accurate property, lease, and loan data within various property management systems.


• Review additional documentation, including Loan Agreements, Development Agreements, Closing Statements, Appraisals, Environmental Reports, and Commitment Letters.

Lease Compliance, Billing & Reconciliations

• Administer lease compliance across a portfolio of retail shopping centers and commercial properties.


• Prepare and review Common Area Maintenance (CAM) reconciliations, tenant reimbursements, and related billings in accordance with lease provisions.


• Calculate and process base rent increases, CPI adjustments, percentage rent, and other contractual rent escalations.


• Review tenant sales reports and calculate percentage rent obligations in accordance with retail lease agreements.


• Monitor tenant rent payments, additional rent charges, and outstanding receivables.


• Assist with collections, delinquency tracking, rent reminder letters, and tenant default notices.


• Review and interpret lease provisions related to CAM caps, exclusions, expense allocations, and recoverable operating expenses.


• Coordinate with Accounting regarding lease billings, sales tax, accounts receivable, collections, and other lease‑related financial matters.


• Monitor real estate tax obligations and tenant reimbursement requirements across the retail property portfolio.


• Review and update reporting of delinquent tax notices while coordinating with tenants and third‑party service providers.


• Prepare real estate tax reconciliations, reimbursements, and related tenant billings.


• Support the Legal department by reviewing tax bills and tax information sheets for property closings.


• Prepare tenant insurance reconciliations, calculate reimbursements, and generate related invoices.


• Obtain, review, and monitor tenant Certificates of Insurance (COIs) to ensure compliance with lease requirements.


• Assist with insurance claims reporting and monitor impacts from natural disasters and casualty events.


• Obtain and monitor tenant financial statements and retail sales reports as required under lease agreements.


• Track tenant compliance with lease provisions, including reporting requirements, insurance coverage, operating obligations, and other contractual requirements.


• Assist with preparation of tenant communications, lease compliance notices, and default notices.


• Collaborate with Legal, Accounting, Asset Management, and Property Management teams regarding lease interpretation, tenant obligations, and compliance matters.


• Maintain accurate lease compliance procedures, guidelines, internal controls, and documentation.


• Assist with periodic portfolio reporting, lease audits, and special projects as assigned.

REQUIRED QUALIFICATIONS

• Minimum 2+ years of experience in retail commercial property management, retail lease administration, or lease compliance.


• Must have direct experience reviewing, abstracting, or administering shopping center leases, preferably within multi‑tenant retail properties.


• Strong understanding of retail lease structures, including base rent, additional rent, CAM charges, real estate taxes, insurance reimbursements, and percentage rent.


• Experience reviewing and interpreting lease agreements, amendments, renewals, assignments, and other lease‑related documentation.


• Knowledge of retail shopping center lease provisions, including co‑tenancy clauses, exclusive‑use rights, permitted‑use restrictions, and tenant obligations.


• Experience preparing or reviewing CAM reconciliations, rent escalations, and tenant billings.


• Ability to interpret complex lease language and accurately apply contractual requirements.


• Strong organizational, analytical, and written and verbal communication skills.


• Excellent attention to detail and ability to manage multiple leases, deadlines, and priorities.


• Proficiency in Microsoft Office Suite, particularly Excel.

PREFERRED QUALIFICATIONS

• Associate degree from an accredited college or university or equivalent combination of education and related experience.


• Experience supporting a portfolio of grocery‑anchored shopping centers, neighborhood retail centers, strip centers, or other multi‑tenant retail properties.


• Experience working directly with retail property managers, asset managers, legal departments, or commercial real estate ownership groups.


• Familiarity with Oracle E-Business Suite (Accounts Receivable and Property Manager).


• Experience with retail lease audits, tenant sales reporting, and percentage rent calculations.

CORE COMPETENCIES

• Retail Lease Interpretation & Administration


• Shopping Center Lease Compliance


• CAM Reconciliations & Tenant Reimbursements


• Strong Analytical & Problem‑Solving Skills