Lease Auditor

Ross Stores, Inc.; Dublin (CA); On-site; USD 62,000 - 101,000; Full time

Job summary

Ross Stores is seeking a Lease Auditor to enforce lease provisions across assigned regions, review CAM reconciliations, and support real estate tax activities. This role requires collaboration with Landlords, routine audits, and strong attention to detail.

The candidate will assist with software enhancements, maintain solid landlord relationships, and handle estoppel requests while traveling as needed.

Qualifications

• Must understand lease terms and discuss issues with Landlord agents.
• Property accounting experience preferred.
• Excellent verbal and written skills.
• Excellent organizational skills and attention to detail.
• Ability to multi-task and be a self-starter.
• Strong PC skills are a plus.

Responsibilities

• Review Landlord co-tenancy reports to determine lease compliance; draft/send claim letters; calculate and pay Substitute Rent if a co-tenancy violation exists.
• Analyze CAM, Real Estate Tax, and Insurance reconciliations; perform desktop audits; maintain knowledge of lease provisions; negotiate with Landlords to resolve conflicts.
• Tie out Landlord receivable balances by identifying overcharges and misapplied charges.
• Contribute to development and enhancements of PD Sitelink and lead user acceptance testing.
• Serve as primary contact between Ross and Landlords regarding CAM, Real Estate Taxes, and Insurance; maintain relationships.
• Review estoppel/waiver requests and respond accordingly.
• Review CERs to determine notice requirements before work.
• Review Landlord default allegations; prepare responses and executive summaries for internal review.
• Perform other assigned projects as needed.

Skills

Lease terminology understanding

Property accounting

Verbal & written communication

Organizational skills

Multi-tasking

PC skills

Education

Bachelor’s degree or equivalent Property Management experience (3 years)

Job description

Our values start with our people, join a team that values you!

Bring your talents to Ross, our leading off-price retail chain with over 2,200 stores, and a strong track record of success and growth. Our focus has always been bringing our customers a constant stream of high-quality brands and on-trend merchandise at extraordinary savings. All while providing a fun and exciting treasure hunt experience.

As part of our team, you will experience:

• Success. Our winning team pursues excellence while learning and evolving
• Career growth. We develop industry leading talent because Ross grows when our people grow<
• Teamwork. We work together to solve the hard problems and find the right solution
• Our commitment to Diversity, Equality & Inclusion, and our community. We celebrate the backgrounds, identities, and ideas of those who work and shop with us because our differences make us stronger. We strive to be a positive force in our community.

Our Corporate headquarters are in Dublin, CA, we have 3 buying offices in key markets in New York City, Los Angeles, and Boston, and 8 distribution centers nationwide. With 2023 revenues of $20.4 billion, we are a Fortune 500 company who is committed to providing an inclusive work environment with continuous learning opportunities and development for our teams.

GENERAL PURPOSE

To accurately and timely enforce all lease provisions of assigned region/area between Ross and its Landlords including but not limited to reviewing lease clauses and reports for consistency, reviewing and paying CAM reconciliations, Real Estate Taxes and Insurance. Furthermore, to assist the Property Manager with special projects, while assisting the department to meet its annual goals. Some travel maybe required.

ESSENTIAL FUNCTIONS

• Review Landlord co-tenancy reports to determine if lease requirements have been met. Draft and send claim letters. Calculate and pay Substitute Rent if a co-tenancy violation exists.
• Analyze Landlord CAM, Real Estate Tax, and Insurance reconciliations. Perform desktop audits. Maintain a thorough knowledge of the Lease provisions. Negotiate with Landlords to resolve any conflicts.
• Tie out Landlord receivable balances by isolating overcharges, audit claims, misapplied checks, and unpaid charges.
• Contribute to the development and implementation of the proprietary lease audit/administration software (PD Sitelink) enhancements. Lead user acceptance testing process.
• Act as primary contact between Ross and its Landlords regarding all matters concerning CAM, Real Estate Taxes, and Insurance. Maintain good working relationships.
• Review, respond to, and leverage estoppel/waiver requests.
• Review Capital Expenditure Requests (CER) to determine if notice to the Landlord is required prior to performing work.
• Review Landlord default allegations. Prepare draft responses and executive summaries itemizing the issues along with the pros and cons of each party’s position for internal review.
• Other projects as assigned.

COMPETENCIES

• Collaboration
• Leading by Example
• Communicates Effectively
• Ensures Accountability & Execution
• Manages Conflict
• Business Acumen
• Plans, Aligns & Prioritizes
• Organizational Agility

QUALIFICATIONS & SPECIAL SKILLS REQUIRED

• Must have an ability to understand legal terminology and interpret Lease clauses; and an ability to verbally discuss issues with Landlord agents.
• Property accounting experience preferred
• Must have excellent verbal and written skills.
• Must have excellent organizational skills and be detailed oriented.
• Must be multi-task oriented and self-starter
• Strong PC skills a plus

EDUCATION / CERTIFICATIONS

• Bachelor’s degree or equivalent Property Management experience (3 years) in a retail environment.

PHYSICAL REQUIREMENTS

Job requires ability to work in an office environment, primarily on a computer

Requires sitting, standing, walking, hearing, talking on the telephone, attending in-person meetings, typing, and working with paper/files, etc

Consistent timeliness and regular attendance

Vision requirements: Ability to see information in print and/or electronically

This position may be performed remotely anywhere within the United States

SUPERVISORY RESPONSIBILITIES

None

DISCLAIMER

This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at management's discretion.

Ross is an equal employment opportunity employer. We consider individuals for employment or promotion according to their skills, abilities and experience. We believe that it is an essential part of the Company's overall commitment to attract, hire and develop a strong, talented and diverse workforce. Ross is committed to complying with all applicable laws prohibiting discrimination based on race, color, religious creed, age, national origin, ancestry, physical, mental or developmental disability, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), veteran status, military status, marital or registered domestic partnership status, medical condition (including cancer or genetic characteristics), genetic information, gender, gender identity, gender expression, sexual orientation, as well as any other category protected by federal, state or local laws.

The base pay range for this role $62,400.00 to $101,400.00. The base pay range is dependent on factors including, but not limited to, experience, skills, qualifications, relevant education, certifications, seniority, and location. The range listed is just one component of the total compensation package for employees. Other rewards vary by position and location.