Lease Analyst

Savills North America; United States; On-site; USD 60,000 - 85,000; Full time

Job summary

Savills North America is seeking a Lease Analyst to support day-to-day lease administration for assigned clients. The role provides a single point of contact and requires owning data in lease systems and reporting deliverables.

Responsibilities include reviewing leases, OCR processing, invoicing oversight, and coordinating with landlords and client teams. Strong communication and attention to detail are essential.

Qualifications

• Excellent oral and written communications skills.
• Extremely accurate and detailed oriented.
• Extensive knowledge of lease administration technology platforms.
• Proficiency in MS Office products.
• Two (2) years lease administration experience.

Responsibilities

• Audit lease documents and maintain data accuracy in systems.
• Review, interpret leases, perform OCR and manage reporting.
• Oversee vendor invoices and lead lease analysts.
• Serve as main point of contact for client accounts.
• Prepare monthly and ad hoc reporting packages by deadlines.
• Coordinate COI and Estoppel/SNDA processes.
• Track key lease dates and renewals.
• Perform rent processing and reconciliations.

Skills

Communication skills

Attention to detail

MS Office proficiency

Tools

MS Office

Job description

Savills is an organization full of extraordinary individuals. Brilliant people who are driven to succeed, hungry to remain at the forefront of their specialties, and eager to propel themselves, our clients, and our business forward. We are one of the preeminent commercial real estate firms with services ranging from tenant representation and project management to workplace strategy and occupant experience - showcasing the breadth and depth of our expertise.

Find your place to thrive.

No matter the role you’re in, we all share one purpose: to help people thrive through places and spaces. The DNA ingrained in our business guides us on this mission, shaping the way we behave to deliver the best results. When you join Savills, our ask for you is simple:

Be extraordinary, together.

ABOUT THE ROLE

The Lease Analyst position is an integral part of the Lease Administration Team. This position provides assigned clients with a single point of contact in delivering day to day lease administration services and support. Additional responsibilities may be assigned by the Company from time to time.

KEY DUTIES AND RESPONSIBILITIES

• Audit lease documents to confirm completeness, prepare document inventory and exception item reports for clients as directed.
• Review and interpret leases and other real estate documents, perform OCR as needed.
• Maintain accuracy of all lease information and data in applicable technology platforms.
• Review and interpret leases and other real estate documents.
• Perform quality reviews within client KPIs to maintain best in class database integrity.
• Oversee and approve vendor invoices and provide leadership to any designated lease analyst.
• Act as main point of contact for lease administration matters for all assigned client accounts.
• Perform electronic document management, OCR and upload all newly executed lease documents into lease administration database solutions (such as Lease Harbor, Visual Lease, ProLease, Tango, FinQuery, LeaseCalcs and Co-Star Real Estate Manager).
• Review and interpret leases and other real estate documents or owned property records
• Abstract and audit lease documents including adding new location leases, updating and maintaining all lease information and related data into applicable technology platforms, as needed.
• Track, monitor, report and update all key lease dates in accordance with established alert date interval protocols, including lease expirations, termination/kick-out rights and renewals, performing necessary action items and follow-up as well as maintain existing critical date report spreadsheet.
• Perform quality reviews on routine portfolio updates and database maintenance including abstraction of leases, amendments, modifications, renewals, notices and miscellaneous lease documents.
• Conduct preliminary desk top audits of Year-End Common Area Maintenance (CAM), Insurance, and Real Estate Tax reconciliations.
• Perform recurring and non-recurring rent processing for international and domestic client locations, perform invoice compliance review to validate expenses as well as identify cost avoidance and potential recoveries and code to applicable expense categories.
• Perform accurate and detailed reconciliation of rent accounts and work with Landlords to resolve any discrepancies.
• Timely prepare and distribute tenant improvement disbursement packages, perform follow-up and monitor prompt collection.
• Prepare and distribute agreed upon monthly and ad hoc reporting packages by deadline dates.
• Host monthly client calls, with support from supervisor, when needed.
• COI coordination for Landlords and Tenant, draft notices, review and prepare responses to Landlord and Tenant communications for client approval.
• Estoppel and SNDA fact confirmation and processing.
• Coordinate efforts with in-house points of contact to facilitate vendor set-up, enter financial schedules, rent start and stop dates.
• Track and monitor income lease receivables and security deposit refunds and reductions
• Special projects as assigned.

This position reports to the Sr. Manager, Lease Administration on specific client assignments.

REQUIREMENTS

• Excellent oral and written communications skills
• Extremely accurate and detailed oriented
• Extensive knowledge of lease administration technology platforms
• Proficiency in MS Office products
• Two (2) years lease administration experience

Savills values a diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, veteran status, or any other protected characteristic.

Savills participates in the E-Verify program