Lease Administrator

Williams-Sonoma, Inc.; Olive Branch (MS); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a Lease Administration Coordinator to support their Real Estate department. This role involves maintaining lease documents and collaborating with various teams to ensure smooth operations. You'll track applications, manage invoices, and assist with legal documentation, all while honing your organizational and communication skills. With a focus on diversity and inclusion, this company offers a supportive environment for professional growth. If you're detail-oriented and thrive in a dynamic setting, this is the perfect opportunity for you.

Benefits

401(k)

Health Insurance

Paid Time Off

Commuter Benefits

Wellness Programs

Employee Discounts

Qualifications

• 1-2 years of experience in business licenses and administrative work.
• Strong analytical abilities and problem-solving skills.

Responsibilities

• Maintain lease document tracking reports and organize legal files.
• Act as secondary contact for Lease Administration and manage invoices.

Skills

Organizational Skills

Communication Skills

Problem-Solving Skills

Attention to Detail

Customer Service Orientation

Education

Accounting Degree

Tools

Oracle

MS Office

Excel

Job description

We hope you're interested in building a home with us. Even if you don't feel that you meet every requirement listed in this job description, we still encourage you to apply.

Overview of the role

The Lease Administration Coordinator will be part of the Real Estate department working with the Lease Administration, Tax, and Real Estate Legal teams. Daily tasks include maintaining lease document tracking reports, opening, reviewing, and distributing mail, scanning and filing lease documents, tracking lease documents through abstraction process, and other projects as assigned. The individual will work closely with internal and external teams related to business licenses and permits.

Responsibilities

• Act as secondary point of contact for Lease Administration for internal team members, outsourced providers, and third-party vendors for business licenses.
• Track applications through signature and submittal processes (annual reports, lease documents, business licenses).
• Provide supporting documentation to auditors, including lease copies, approval forms, and payment support.
• Track, code invoices for payment, and distribute checks/payment information.
• Enter and track fully executed lease documents and approval paperwork.
• Manage the annual Canada recycling program.
• Use Oracle to track payment information and generate reports.
• Assist legal team with coding and submitting legal invoices.
• Maintain and organize legal files, including scanning, filing original signed documents, and maintaining physical files.
• Perform various administrative tasks to support the lease administration team.
• Complete special projects as assigned.

Criteria

• Accounting degree preferred.
• Experience in business licenses, permits, and administrative work, with 1-2 years in a fast-paced corporate environment.
• Well-organized with high attention to detail and responsiveness.
• Ability to manage shifting priorities independently.
• Excellent verbal and written communication skills.
• Proven ability to interact effectively across teams and management levels.
• Self-starter with problem-solving skills, creativity, and strong analytical abilities.
• Customer service orientation and teamwork skills.
• Proficiency in MS Office, especially Excel.
• Strong math and written communication skills.
• Knowledge of French is a plus.
• Ability to work onsite in specified offices, following health guidelines during and after COVID-19.

Our Mission Around Diversity, Equity & Inclusion

We believe that a culture focused on diversity, equity, and inclusion fosters innovation, healthy teams, and excellent customer experiences. We aim to create a workplace where everyone can bring their authentic selves and where contributions are valued and appreciated.

Benefits Just for You

Depending on your role and location, benefits may include discounts, 401(k), paid time off, health insurance, commuter benefits, wellness programs, and more.

Your Journey in Continued Learning

• Learning opportunities through WSI University.
• Cross-brand and cross-function career paths.
• Resources for self-development and mentorship programs.
• Career workshops and speaker series.

WSI will not sponsor or commence immigration cases for this position and this role is not eligible for relocation assistance.

Williams-Sonoma, Inc. is an Equal Opportunity Employer. We consider qualified applicants with criminal histories in accordance with applicable laws.