Lease Administrator

CFS; Needham (MA); Hybrid; USD 80,000 - 90,000; Full time

Benefits offered by this job

Hybrid schedule with one remote day a週

Comprehensive benefits

3 weeks of vacation + holidays

Job summary

CFS in Needham, MA is seeking an experienced Lease Administrator to oversee commercial lease administration for a growing portfolio of properties. You will manage tenant records, rent escalations, and lease compliance using Yardi.

The role collaborates with Property Management, Leasing, Accounting and Asset Management, offers a hybrid schedule, and includes strong benefits and vacation time.

Qualifications

• 2–3+ years of commercial real estate lease administration experience.
• Hands-on Yardi experience including lease administration and data management.
• Strong understanding of retail leases, amendments, escalations and critical provisions.
• Experience with lease abstracting, CAM reconciliations, rent billing, and critical date tracking.
• Retail CRE experience is strongly preferred.
• Proficiency in Excel and lease management systems.
• Exceptional attention to detail, organizational skills, and ability to manage multiple priorities.
• Strong communication skills and ability to work collaboratively across departments.

Responsibilities

• Abstract and maintain commercial leases, amendments, and tenant information within Yardi.
• Track critical lease dates, renewals, expirations, escalations, and compliance.
• Coordinate with Accounting and Property Management on rent billing, CAM reconciliations, percentage rent, and delinquencies.
• Maintain lease files, rent rolls, tenant records, and lease-related financial reports.
• Support Leasing and Asset Management with reviews, due diligence, acquisitions, refinancings, and audits.
• Collaborate with internal teams to resolve discrepancies and improve processes.

Skills

Attention to detail

Organizational skills

Communication skills

Team collaboration

Tools

Yardi

Microsoft Excel

Lease management systems

Job description

Lease Administrator Opportunity

Our client, a growing commercial real estate investment and management firm, is seeking an experienced Lease Administrator to join its team. This Lease Administrator will oversee commercial lease administration, tenant records, rent escalations, and lease compliance across a portfolio of approximately 55 properties, primarily retail and grocery-anchored shopping centers.

Salary: $80,000–$90,000

Location: Needham, MA

Why This Lease Administrator Opportunity Stands Out

• Join an established and growing commercial real estate organization with continued acquisitions.
• Take ownership of lease administration and become a key resource across the organization.
• Work closely with Property Management, Leasing, Accounting, and Asset Management teams.
• Small, collaborative team with opportunities for professional growth.
• Hybrid schedule with one remote day per week.
• Comprehensive benefits, including 80% employer-paid medical and dental, company-paid vision, disability, and life insurance.
• Three weeks of vacation, 13 paid holidays, and additional sick/personal time.

Lease Administrator Key Responsibilities

• Abstract and maintain commercial leases, amendments, and tenant information within Yardi.
• Track critical lease dates, renewals, expirations, rent escalations, and tenant compliance.
• Coordinate with Accounting and Property Management on rent billing, CAM reconciliations, percentage rent, and tenant delinquencies.
• Maintain accurate lease files, rent rolls, tenant records, and lease-related financial reports.
• Support Leasing and Asset Management with lease reviews, due diligence, acquisitions, refinancings, and audits.
• Collaborate with internal teams to resolve lease discrepancies, improve processes, and ensure accurate lease administration.

Lease Administrator Qualifications

• 2–3+ years of commercial real estate lease administration experience.
• Hands-on Yardi experience required, including commercial lease administration and data management.
• Strong understanding of retail commercial leases, amendments, rent escalations, and critical lease provisions.
• Experience with lease abstracting, CAM reconciliations, rent billing, and critical date tracking.
• Retail commercial real estate experience strongly preferred.
• Proficiency in Microsoft Excel and lease management systems.
• Exceptional attention to detail, organizational skills, and ability to manage multiple priorities.
• Strong communication skills and ability to work collaboratively across departments.

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