Lease Administrator

Advanced Oral Surgery & Periodontics; Lincoln (NE); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Competitive pay

Bonus potential

401(k) Plan with company match

Health Savings Account (HSA)

Job summary

Paradigm Oral Health is seeking a proactive Lease Administrator in Lincoln, NE to manage leases, insurance liaison, and project-driven activities. Responsibilities span lease administration, insurance coordination, and overseeing related financial processes with cross-functional teams.

The role requires 3-5+ years in lease administration, plus strong knowledge of lease terms and software. Collaborative, detail-oriented, and self-motivated professionals are encouraged to apply.

Qualifications

• Bachelor’s degree in real estate, accounting, finance, business, or a related field preferred; or equivalent experience.
• 3-5+ years lease administration experience.
• Strong working knowledge of commercial lease agreements and common lease terms.
• Lease administration software experience preferably with Lease Query.
• Individual must be organized, detail oriented, energetic, motivated, and a self-starter.
• Strong communication skills and the ability to work collaboratively with other departments.

Responsibilities

• Manage and maintain lease agreements, critical dates, rent schedules, and key lease information within the lease administration system.
• Reading and abstracting lease documents ensuring data integrity of lease information in company systems.
• Work with landlords to obtain W9 and ACH information for vendor creation.
• Coordinate with the accounting team to ensure lease obligations are paid in accordance with the lease.
• Ensure the company takes advantage of key lease provisions (options, expirations, kick-outs, etc.) and reports this to management in a timely manner.
• Reporting and set up of tenant improvement allowances, rent abatements, rent credits, etc.
• Work closely with other internal departments on new and expiring lease projects.
• Coordinate the handling of repair & maintenance issues (lease review, landlord notification, etc.).
• Perform detailed Common Area Maintenance (CAM), insurance, and real estate tax audits to reconcile accounts and identify discrepancies.

Skills

Organizational skills

Detail oriented

Strong communication

Self-starter

Education

Bachelor's degree in real estate, accounting, finance, business, or related field

Tools

Lease Query

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Lease Administrator

Full Time Professional Lincoln, NE, US

Lease Administrator

Paradigm Oral Health is seeking a passionate multitasker to join our team as a Lease Administrator. Do you have extensive knowledge in lease administration? Do you like learning new things and developing new skills? If so, we want to hear from you! This is a unique opportunity for an experienced lease administrator. In addition to overseeing lease administration this role will be heavily involved with insurance and project management.

Responsibilities:

Lease Administration:

• Manage and maintain lease agreements, critical dates, rent schedules, and key lease information within the lease administration system
• Reading and abstracting lease documents ensuring data integrity of lease information in company systems
• Work with landlords to obtain W9 and ACH information for vendor creation
• Coordinate with the accounting team to ensure lease obligations are paid in accordance with the lease
• Ensure the company takes advantage of key lease provisions (options, expirations, kick-outs, etc.) and reports this to management in a timely manner
• Reporting and set up of tenant improvement allowances, rent abatements, rent credits, etc.
• Work closely with other internal departments on new and expiring lease projects.
• Coordinate the handling of repair & maintenance issues (lease review, landlord notification, etc.)
• Perform detailed Common Area Maintenance (CAM), insurance, and real estate tax audits to reconcile accounts and identify discrepancies

Insurance:

• Oversee insurance binder and meet with insurance broker on a bi-weekly basis to discuss new projects and acquisitions
• Monitor existing policies and maintain appropriate levels of coverage
• Oversee the issuance of insurance certificates
• Submit initial claims as needed
• Serve as the liaison between management and our insurance broker

Project Management:

• Oversee the processing of all invoices related to new construction projects
• Submit for tenant improvement allowance reimbursement
• Attend all necessary calls with internal departments to ensure all property/finance matters remain on track
• Communicate to the finance team when projects are complete and open

Qualifications:

• Bachelor’s degree in real estate, accounting, finance, business, or a related field preferred; or equivalent experience
• 3-5+ years lease administration experience
• Strong working knowledge of commercial lease agreements and common lease terms
• Lease administration software experience preferably with Lease Query
• Individual must be organized, detail oriented, energetic, motivated, and a self-starter
• Strong communication skills and the ability to work collaboratively with other departments

CORE BENEFITS & WELLNESS

Medical (including Virtual Care), Dental, and Vision Coverage

Employee Assistance Program (EAP)

Competitive pay, Bonus potential, and annual merit reviews

401(k) Plan w/Company Match

Health Savings Account (HSA) with HDHP health plans

LIFE INSURANCE

Basic and Supplemental Life Insurance

Spouse and Child Life Insurance

TIME OFF, DISABILITY AND LEAVE OF ABSENCE

Paid Vacation (Starting at 2 weeks) and 6 Annual Paid Holidays