Lease Administration Specialist: Terms, Dates & Billing

Lincoln Property Company; Washington, Baltimore (District of Columbia, MD); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Medical insurance

401(k) plan

Paid time off

Job summary

Lincoln Property Company is seeking a Lease Administrator to manage a portfolio's lease records, abstract terms, and track critical dates to support accurate billing and compliance.

You will maintain files, assist with audits, prepare abstracts and reports, and support tenants and internal teams. This in-office role requires attention to detail and proficiency in Excel plus lease software such as Yardi, MRI, or Lucernex.

Qualifications

• Bachelor's degree in Business, Real Estate, or related field preferred; equivalent experience considered.
• 1-3 years of experience in lease administration.
• Ability to read and interpret commercial lease documents.
• Proficiency in Microsoft Excel; experience with lease administration software (Yardi, MRI, Lucernex) is a plus.
• Strong organizational and communication skills.
• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Responsibilities

• Abstract key lease terms, including rent, escalations, renewal options, and critical dates, into the lease administration system.
• Maintain accurate and organized lease files, amendments, and related documentation.
• Track and monitor critical lease dates, including renewal, termination, and option deadlines, and notify stakeholders in advance.
• Support tenant billing processes, including recurring rent, CAM, and tax charges based on lease terms.
• Respond to routine inquiries from tenants, property management, and internal teams regarding lease terms and account status.
• Assist with lease audits to verify billing accuracy and compliance with lease provisions.
• Maintain the lease administration database, ensuring data accuracy and completeness.
• Support preparation of lease abstracts, summaries, and reports for property management and accounting teams.
• Assist with document retrieval and support for audits, due diligence, or legal requests.
• Perform other duties and responsibilities as assigned.

Skills

Attention to detail

Organization

Written & verbal communication

Education

Bachelor's degree in Business/Real Estate or related field

Tools

Yardi

MRI

Lucernex

Job description

Lincoln Property Company is seeking a Lease Administrator to manage a portfolio's lease records, abstract terms, and track critical dates to support accurate billing and compliance.

You will maintain files, assist with audits, prepare abstracts and reports, and support tenants and internal teams. This in-office role requires attention to detail and proficiency in Excel plus lease software such as Yardi, MRI, or Lucernex.