Lease Administration Director - Cleveland, OH

CBRE Group, Inc.; Cleveland (OH); On-site; USD 120,000 - 160,000; Full time

Job summary

CBRE Group, Inc. in Cleveland, OH is seeking a Lease Administration Director to provide strategic management of the lease administration function, oversee portfolio administration, daily operations, and key client relationships.

The role is based in Cleveland and requires leadership across the department. Responsibilities include supervising staff, budgeting, preparing high-value proposals, and driving process improvements.

Qualifications

• Bachelor's degree preferred with 8-12 years of relevant experience.
• Experience in staffing, training, development, coaching, mentoring, and performance management is preferred.
• Ability to lead cross-functional teams and handle sensitive information.
• Authorized to work in the United States without visa sponsorship now or in the future.

Responsibilities

• Provide formal supervision to employees and conduct performance evaluations.
• Coordinate daily activities, set schedules, and mentor staff.
• Prepare and manage platform budgets.
• Assist in negotiations for scope of services with high-profile clients.
• Prepare high-value responses to RFIs, qualifications, and proposals.
• Ensure up-to-date lease administration playbooks and trainings.
• Coordinate educational programs to train staff and define career paths.
• Review and enforce standard service agreements.
• Apply broad knowledge to improve cross-functional performance.
• Lead by example and negotiate with external partners to align goals.
• Identify and solve complex operational problems leveraging resources.
• Champion adoption of new technologies to enhance processes.
• Act as the client relationship lead and escalation point.

Skills

Leadership

Budgeting

Staff management

Stakeholder management

Negotiation

Education

Bachelor's degree preferred

Tools

MS Office

Job description

About the Role:

As a CBRE Lease Administration Director, you will provide strategic management to the department responsible for lease administration services. This job is part of the Lease Administration platform. They are responsible for portfolio administration, daily operations, and managing relationships with internal and external customers.

This position is located in Cleveland, OH.

What You'll Do:

• Provide formal supervision to employees. Monitor the training and development of staff. Conduct performance evaluations and coaching. Oversee the recruiting and hiring of new employees.
• Coordinate and manage the team's daily activities. Establish work schedules, assign tasks, and cross-train staff. Set and track staff and department deadlines. Mentor and coach as needed.
• Prepare, track, and adhere to the platform budgets.
• Assist in the proposal and negotiation of Scope of Services agreements with high-profile clients. Assess needs and prepare a strategic plan.
• Prepare high-value responses to requests for information, qualifications, and proposals.
• Verify the lease administration service summary and administration and lease audit playbook are up to date.
• Coordinate and prepare educational programs to train and enhance the skill sets of current staff and provide a clear career path.
• Review and enforce standard service agreements as approved by the internal legal counsel.
• Apply a robust knowledge of multiple disciplines, the business, and key drivers which impact departmental and cross-functional performance.
• Lead by example and model behaviors that are consistent with CBRE RISE values. Persuade managers and other colleagues to take action while being guided by the organization's functional business plans. Negotiate with external partners, vendors, and customers of divergent interests to reach a common goal.
• Identify and solve multi-dimensional, complex, operational, and organizational problems leveraging the appropriate resources within or outside the department.
• Significantly improves and changes existing methods, processes, and standards within job discipline. Actively participate in and champion adoption of new technologies and platform initiatives to enhance processes.
• Point of contact for all aspects of the client relationship, including exceptional services to internal and external stakeholders, and ensuring escalation resolution.

What You'll Need:

• Bachelor's Degree preferred with 8-12 years of relevant experience. In lieu of a degree, a combination of experience and education will be considered.
• Experience in the areas of staffing, selection, training, development, coaching, mentoring, measuring, appraising, and rewarding performance and retention is preferred.
• Ability to lead the exchange of sensitive, complicated, and difficult information, convey performance expectations, and handle problems.
• Leadership skills to set, manage and achieve targets with a direct impact on multiple department results within a function.
• In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, Teams, etc.
• Expert organizational skills and an advanced inquisitive mindset.
• Sophisticated math skills. Ability to calculate mildly complex figures such as percentages, fractions, and other financial-related calculations.
• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future