Lease Administration Coordinator

Lithia Motors; United States; Remote; USD 10,000 - 60,000; Full time

Job summary

Join a forward-thinking organization as a Coordinator in Lease Administration, where you will play a vital role in supporting the lease management process. This position offers a unique opportunity to collaborate with landlords, tenants, and internal teams to ensure seamless operations. With a focus on accuracy and communication, you'll manage lease records, facilitate payments, and assist in legal document management. Enjoy a supportive environment with opportunities for career growth and a comprehensive benefits package, including medical plans and a 401(k) retirement plan. Embrace a positive, fast-paced atmosphere where your contributions matter.

Benefits

Medical, Dental and Vision Plans

Paid Holidays & PTO

Short and Long-Term Disability

Paid Life Insurance

401(k) Retirement Plan

Employee Stock Purchase Plan

Lithia Learning Center

Vehicle Purchase Discounts

Wellness Programs

Qualifications

• 2+ years of experience in real estate A/R management and/or accounting.
• Proficiency in property management software and Microsoft Office.

Responsibilities

• Maintain lease information and documentation in property management software.
• Invoice tenants according to lease terms and monitor payment activity.

Skills

Lease Administration

Real Estate Management

Accounting

Communication Skills

Organizational Skills

Education

Bachelor’s degree in Business

Bachelor’s degree in Accounting

Bachelor’s degree in Real Estate

Tools

Tango

Microsoft Office Suite

Job description

Dealership:L0105 Lithia Home Office

Coordinator, Lease Administration

Location: Medford, OR
Compensation: $24 - $30/hour, DOE
Employment Type: Full-time

We are looking for a Coordinator, Lease Administration to join our Real Estate team based in Medford, OR. This position plays a critical role in supporting the lease administration process for our Dealership and Support Service facilities. The Coordinator will work closely with landlords, tenants, and internal teams to ensure accurate lease management, timely payments, and excellent communication.

Responsibilities

• Set up and maintain lease information and documentation in property management software.

• Coordinate timely input of lease data to ensure accurate accounting and payments.

• Communicate lease changes to internal teams including Risk, Utilities, Vendor Admin, and Treasury.

• Invoice tenants according to lease terms and monitor payment activity.

• Collaborate with property management vendors for smooth landlord and tenant relations.

• Facilitate payment requests through internal approval processes.

• Assist the Legal team with lease document management and requests.

• Support reconciliation of lease costs with landlords and tenants.

• Draft formal correspondence to landlords and tenants.

• Manage lease records and ensure data integrity across platforms such as Electronic Archive and Tango.

Qualifications

• Bachelor’s degree in Business, Accounting, Real Estate, or related field.

• 2+ years of experience in real estate A/R management and/or accounting.

• Proficiency with Tango or other property management software, and Microsoft Office Suite.

• Strong organizational skills with high attention to detail.

• Excellent communication skills, both written and verbal.

• Notary certification preferred.

What We’re Looking For

• Someone who takes initiative, adapts to change, and stays solution-oriented.

• A team player who values accountability, collaboration, and continuous improvement.

• A professional who thrives in a positive, fast-paced environment aligned with our company values.

Why You'll Love Working Here

• Opportunities for career growth and development

• Supportive team environment

• Chance to be part of an innovative, growing organization

We offer best in class industry benefits:

• Competitive pay
• Medical, Dental and Vision Plans
• Paid Holidays & PTO
• Short and Long-Term Disability
• Paid Life Insurance
• 401(k) Retirement Plan
• Employee Stock Purchase Plan
• Lithia Learning Center
• Vehicle Purchase Discounts
• Wellness Programs

High School graduate or equivalent, 18 years or older required. We are a drug free workplace. We are committed to equal employment opportunity (regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status). We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.