Portfolio Administration Coordinator

Cushman Wakefield Multifamily; United States; Remote; USD 10,000 - 60,000; Full time

Job summary

A forward-thinking company is seeking a Portfolio Administration Coordinator to oversee lease administration processes. This role involves reviewing property documents, maintaining critical financial data, and ensuring compliance with lease agreements. The ideal candidate will possess strong analytical skills and the ability to manage multiple projects in a fast-paced environment. Join a dynamic team that values collaboration and innovation, and enjoy a comprehensive benefits package as you contribute to the success of diverse client portfolios.

Benefits

Health Insurance

Vision Insurance

Dental Insurance

Flexible Spending Accounts

Retirement Plans

Paid Time Off

Qualifications

• Experience in lease administration and document management.
• Strong analytical skills for financial obligations and audits.

Responsibilities

• Review and maintain lease information and data in technology systems.
• Conduct audits and manage financial obligations for clients.

Skills

Document Management

Data Audits

Financial Analysis

Client Communication

Project Management

Education

Bachelor's Degree in Business Administration

Relevant Certifications

Tools

Lease Administration Software

Financial Management Systems

Job description

Job Title

Portfolio Administration Coordinator

Job Description Summary

Responsible for reviewing leased and owned property documents, compiling, and maintaining critical location data including financial and contractual obligations as part of the lease administration process. This position may be assigned to one or more accounts/clients.

Job Responsibilities

1. Review, abstract, and perform quality control data audits of documents; update and maintain all lease information and data in our technology information systems as required.
2. Ensure proper document management measures are followed for all leased, owned, and associated documents. Maintain file retrieval/storage, scan documents, and handle mail.
3. Review client invoices in conjunction with lease requirements, collect supporting documentation from landlords or billing authorities, and verify calculations.
4. Conduct desktop audits of Year-End Common Area Maintenance (CAM), Insurance, and Real Estate Tax reconciliations, interpret and analyze charges for accuracy, and manage dispute resolution with landlords for discrepancies.
5. Ensure accurate financial obligations for clients and timely processing of monthly rents.
6. Oversee and manage the subtenant process, including recording and collecting monthly rent, and pass-through of invoices and year-end reconciliations.
7. Communicate regularly with internal and external partners, notify clients of critical dates, policies, and procedures, and assist with inquiries.
8. Request and process certificates of insurance as required by lease agreements.
9. Review Estoppels and SNDAs against lease terms.
10. Respond to property inquiries from clients and landlords using good judgment and logic.
11. Maintain productive relationships with landlords and subtenants in accordance with lease agreements.
12. Set task priorities and create schedules to meet portfolio objectives.
13. Manage multiple projects and priorities in a fast-paced environment.

Stay updated on industry standards and trends.

Additional Information

Cushman & Wakefield offers a comprehensive benefits package including health, vision, dental insurance, flexible spending accounts, retirement plans, and paid/unpaid time off. The offered salary ranges from $24.04 per hour, depending on experience and location. Cushman & Wakefield is an Equal Opportunity Employer. For accommodations under the ADA, contact the provided ADA line.