Lease Administration & Compliance Specialist

Confidential; Birmingham (MI); On-site; USD 60,000 - 90,000; Full time

Job summary

Confidential is seeking a Lease Administrator to manage lease documentation for approximately 80 leases, ensuring accuracy, compliance, and timely execution. You will track critical terms, payments, renewals and amendments, serving as the main contact for lease inquiries.

Responsibilities include maintaining records, abstracting terms, monitoring dates, coordinating document execution, and supporting audits and reporting across real estate, finance and legal teams.

Qualifications

• Associate’s or Bachelor’s degree in Business Administration, Real Estate, Finance, or related field.
• 5+ years of experience in lease administration or related real estate roles.
• Strong understanding of commercial lease structures and terminology.
• Experience with lease management software (MRI, Yardi, CoStar, LeaseQuery, Lucernex).
• Proficiency in Microsoft Excel and MS Office suite.
• Excellent attention to detail and organizational skills.
• Strong written and verbal communication skills.
• Ability to manage multiple deadlines and priorities.

Responsibilities

• Administer and maintain lease records, including new leases, renewals, amendments, assignments and terminations.
• Abstract key lease terms (rent, escalations, options, CAM, insurance, taxes) into systems.
• Monitor renewals, expirations, rent escalations and notice deadlines with reminders.
• Coordinate execution of lease documents and ensure proper filing and retention.
• Review lease documents for accuracy and flag discrepancies for review.
• Process rent payments, reconciliations and billing adjustments with accounting.
• Assist with CAM reconciliations and respond to inquiries from landlords or tenants.
• Support audits, financial reporting and compliance with ASC 842 / IFRS 16 as applicable.
• Prepare lease summaries, reports and dashboards for management.
• Liaise with landlords, tenants, brokers, attorneys and internal stakeholders.

Skills

Lease admin

Data accuracy

Time management

Problem solving

Collaboration

Communication

Education

Bachelor's degree in Business Administration, Real Estate, Finance

Tools

MRI

Yardi

CoStar

LeaseQuery

Lucernex

Job description

Confidential is seeking a Lease Administrator to manage lease documentation for approximately 80 leases, ensuring accuracy, compliance, and timely execution. You will track critical terms, payments, renewals and amendments, serving as the main contact for lease inquiries.

Responsibilities include maintaining records, abstracting terms, monitoring dates, coordinating document execution, and supporting audits and reporting across real estate, finance and legal teams.