Lease Administration Assistant

Chris Baily; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

Gotham is seeking a Leasing Administrator to administer and negotiate lease renewals for the Gotham portfolio, ensuring retention and compliance with laws. You’ll manage renewal reminders, process applications, and coordinate with residents, employers, and landlords for verification.

Based at our New York office with weekly on-site presence and four days at corporate, you will deliver exceptional customer service, maintain accurate lease drafts, and support audits and special projects as needed.

Qualifications

• Bachelor’s degree required.
• NYS Real Estate License required within 90 days of employment start.
• Lease negotiation experience preferred.
• Proficiency in Microsoft Office and Yardi.

Responsibilities

• Administer and negotiate lease renewals and offers with current residents.
• Track Residential Lease Expirations and send renewal reminders.
• Process apartment lease renewals for Gotham portfolio.
• Provide exceptional customer service to prospective and current renters while processing applications.
• Verify and evaluate lease applications in a timely and compliant manner.
• Communicate with employers, landlords and other parties for verification.

Skills

Lease negotiation

Customer service

Interpersonal skills

Education

Bachelor’s degree

NYS Real Estate License required

Tools

Microsoft Office

Yardi

Job description

RESPONSIBILITIES

• Administer and negotiate lease renewals and offers with current residents for optimal retention.
• Track Residential Lease Expirations and send out lease renewal reminders.
• Contribute to offering the best experience to prospects and residents at Gotham.
• Process apartment lease renewals for Gotham portfolio.
• Provide exceptional customer service to prospective/current renters while processing their applications.
• Process and evaluate various lease applications (initial lease, lease assignment, sublease, etc.) in timely and accurate manner that abides by all federal, state, local and company regulations.
• Verify accuracy and authenticity of all application information and supporting documentation.
• Communicate with prospect(s)’ employers, previous landlords and any other involved parties to obtain necessary documentation for verification of their lease application.
• Provide application status updates to prospective renters, resolve discrepancies or problems, and ensure quality customer service.
• Review and maintain accurate lease drafts and riders for initial and renewal leases.
• Provide administrative support to the leasing & administration team and the leasing director.
• Assist in audits when requested.
• Assist with special projects and duties as needed.
• Provide on-site support to properties 1 (one) day per week, with 4 days at Corporate Office.

REQUIREMENTS

• Bachelor’s degree
• Must possess an understanding of relevant Fair Housing Law, Section 42 Low Income Housing Tax Credit (LIHTC) program and Rent Stabilization Laws.
• NYS Real Estate License required (can be obtained within 90 days of employment start)
• Lease negotiation; prior leasing experience strongly preferred.
• Proficient in Microsoft Suite, Yardi and/or On-site.
• Strong interpersonal skills and customer service skills.
• Must maintain a professional image with the ability to interact effectively with prospects, residents, peers, and management both verbally and in written form.
• Ability to multi-task while upholding strong attention to detail.
• Excellent verbal and written communication skills.
• Excellent organization skills.

Company Description

Founded in 1912, Gotham is a New York real estate developer, owner and property manager delivering smart and stylish life experiences that transform the buildings and neighborhoods where residents live, work, shop and dine. Its three business divisions, Gotham Development, Gotham Properties, and Gotham Hospitality, offer a diverse and evolving portfolio of luxury rentals, condominiums, retail and mixed-use spaces, a full-service property management business, and the artisanal food hall Gotham Market at The Ashland. Gotham has over 100 years of experience constructing and developing high quality mixed-use buildings throughout New York. Gotham’s long track record of success in developing homes for low, moderate, and middle income residents in New York City is possible thanks to successful partnerships with public agencies, not-for-profits, other developers and land owners. Following development and construction, Gotham’s in-house property management division seamlessly transitions into ongoing building and community management, operating vibrant and engaging communities in the neighborhoods it builds.

Founded in 1912, Gotham is a New York real estate developer, owner and property manager delivering smart and stylish life experiences that transform the buildings and neighborhoods where residents live, work, shop and dine. Its three business divisions, Gotham Development, Gotham Properties, and Gotham Hospitality, offer a diverse and evolving portfolio of luxury rentals, condominiums, retail and mixed-use spaces, a full-service property management business, and the artisanal food hall Gotham Market at The Ashland. Gotham has over 100 years of experience constructing and developing high quality mixed-use buildings throughout New York. Gotham’s long track record of success in developing homes for low, moderate, and middle income residents in New York City is possible thanks to successful partnerships with public agencies, not-for-profits, other developers and land owners. Following development and construction, Gotham’s in-house property management division seamlessly transitions into ongoing building and community management, operating vibrant and engaging communities in the neighborhoods it builds.

Gotham is an equal opportunity employer. Gotham does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, or other applicable legally protected characteristics. We celebrate diversity and are committed to creating an inclusive environment for all employees.