Lease Admin Analyst

CBRE; Dallas (TX); Remote; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical/Dental/Vision

401(k) plan

Professional development

Job summary

CBRE is seeking a Lease Administration Analyst to support a premier client in the Financial & Professional Services sector. This remote position is based in the Pittsburgh area and focuses on ensuring the accuracy of lease administration and financial data across a large real estate portfolio.

You will review invoices, audit data, maintain lease information in client systems, interpret lease terms, perform lease abstractions, and produce timely reports to meet KPIs for data quality and service

Qualifications

• Bachelor's degree preferred with up to 3 years of relevantexperience.
• Strong attention to detail and ability to work accurately with data, invoices, and lease documents.
• Effective written and verbal communication skills.
• Intermediate Microsoft Excel skills, including working with formulas, sorting, filtering, and reviewing data.

Responsibilities

• Review, validate, and process invoices to ensure accuracy, proper coding, and compliance with lease terms.
• Audit and maintain lease administration data, ensuring information is entered accurately across databases.
• Review lease documents and amendments, interpret key business and financial terms, and complete lease abstractions.
• Compare operating expense and tax reconciliation statements, verifying charges align with lease provisions.
• Perform lease audits and detailed reviews, request supporting documentation, and recommend corrective actions.
• Prepare reports and documentation related to audit findings and lease administration activities.

Skills

Attention to detail

Data analysis

Communication

Education

Bachelor's degree preferred

Tools

Excel

Word

Outlook

Job description

About The Role

Join CBRE as a Lease Administration Analyst supporting oneof our premier clients in the Financial & Professional Services sector. This remote position is based in the Pittsburgh area and plays a critical rolein ensuring the accuracy and integrity of lease administration and financialdata across a large real estate portfolio.

About The Role

Join CBRE as a Lease Administration Analyst supporting oneof our premier clients in the Financial & Professional Services sector. This remote position is based in the Pittsburgh area and plays a critical rolein ensuring the accuracy and integrity of lease administration and financialdata across a large real estate portfolio.

In this role, you'll be responsible for reviewing andauditing invoices for accuracy, processing lease-related data, reassigningitems as needed, and ensuring information is accurately entered and maintainedwithin client systems. You'll also review lease documents, interpret key leaseprovisions, and manage various stages of the lease abstraction process tosupport accurate portfolio reporting and administration.

Working closely with a collaborative team, you'll helpachieve client-driven KPIs related to data quality, accuracy, and servicedelivery. Success in this role requires strong attention to detail, the abilityto analyze lease and financial information, and a commitment to deliveringhigh-quality results in a fast-paced environment.

This position is part of CBRE's Lease Administration team,which provides real estate portfolio administration, lease abstraction,database management, financial processing, audit support, and related servicesto clients across a variety of industries.

What You’ll Do

• Review, validate, and process invoices to ensure accuracy,proper coding, and compliance with lease terms, client requirements, andestablished procedures.
• Audit and maintain lease administration data, ensuringinformation is entered accurately and consistently across client databases andreporting platforms.
• Review lease documents and amendments, interpret keybusiness and financial terms, and complete lease abstractions with a highdegree of accuracy.
• Compare and evaluate operating expense and taxreconciliation statements, verifying that charges align with lease provisionsand contractual obligations.
• Perform lease audits and detailed reviews to identifydiscrepancies, request supporting documentation, and recommend appropriatecorrective actions.
• Prepare reports and documentation related to audit findings,reconciliation results, and lease administration activities while ensuring allrecords are accurate and up to date.
• Support the preparation and review of CAM reconciliations,ensuring compliance with business controls, client requirements, andservice-level expectations.
• Partner with team members to achieve client-driven KPIsrelated to data quality, accuracy, productivity, and overall service delivery.
• Review contracts and lease-related agreements to properlyidentify fees, reimbursements, and other financial obligations.
• Collaborate with internal stakeholders, landlords, andclient contacts to resolve issues, answer questions, and ensure timelycompletion of assigned tasks.
• Follow established procedures and quality standards whileeffectively managing multiple priorities and meeting deadlines in a fast-pacedenvironment.
• Model behaviors consistent with CBRE's RISE values andcontribute to a collaborative, high-performing team culture focused oncontinuous improvement and exceptional client service.

What You’ll Need

• Bachelor's degree preferred with up to 3 years of relevantexperience. A combination of education and experience will be considered inlieu of a degree.
• Strong attention to detail and ability to work accuratelywith data, invoices, and lease documents.
• Effective written and verbal communication skills.
• Intermediate Microsoft Excel skills, including working withformulas, sorting, filtering, and reviewing data. Proficiency with Word andOutlook.
• Comfortable learning new software, systems, and technologyplatforms.
• Strong organizational skills with the ability to managemultiple priorities and meet deadlines.
• Ability to maintain confidentiality when handling sensitiveclient and financial information.
• Dedicated home office space with reliable internet and aprivate environment suitable for video meetings.
• Self-motivated, team-oriented, and committed to deliveringaccurate, high-quality work.
• Applicants must be currently authorized to work in theUnited States without the need for Visa sponsorship now or in the future.

Why CBRE?

Competitive Benefits: CBREoffers a comprehensive benefits package including medical, dental, and visioninsurance, life insurance, disability coverage, and a 401(k) plan starting thefirst day of the month following your start date.

Professional Development: We arecommitted to investing in our employees' growth and development throughtraining programs, certifications, and mentorship opportunities.

Career Advancement: CBREis a global leader in commercial real estate services, providing ampleopportunities for career progression and advancement within the company.

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (U.S.) and [phone] (Canada).