Learning Programs Specialist

Apscareerportal; Addison (TX); On-site; USD 43,000 - 60,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Flexible schedule

Health insurance

Paid time off

Training & development

Tuition assistance

Vision insurance

Wellness resources

Job summary

Apscareerportal is seeking an experienced Program Coordinator to plan, coordinate, and execute in-person and virtual learning programs in the Addison, TX area. You will deliver a professional learner experience, manage registration, and coordinate speakers, sponsors, and volunteers.

Responsibilities include creating timelines, tracking budgets, ensuring compliance with CPD requirements, and continuously improving event processes.

Qualifications

• Three years of related experience in event planning, meeting coordination, program administration, or a related role.
• Demonstrated ability to manage multiple programs, projects, deadlines and competing priorities with high accuracy.
• Exceptional attention to detail, organizational skills and follow-through.
• Strong written and verbal communication and interpersonal skills.
• Ability to anticipate needs, identify potential issues and independently resolve routine problems.
• Ability to work independently and collaboratively in a fast-paced, deadline-driven environment.
• Strong customer-service orientation and professional interaction with stakeholders.
• Advanced computer skills, including Microsoft Office and learning platforms.

Responsibilities

• Coordinate program logistics from planning through execution and post-event reconciliation.
• Coordinate with venues, speakers, vendors, sponsors, volunteers and internal staff.
• Develop and maintain detailed event timelines, schedules, room specs and speaker info.
• Track multiple programs and deadlines, identify outstanding items and follow through.
• Serve as day-of logistics contact, troubleshooting issues for attendees, speakers and volunteers.
• Coordinate speaker logistics including agreements, bios, materials and learning objectives.
• Ensure accurate program data across registration, learning and event platforms.
• Support CPD requirements, including attendance docs, evaluations and certificates.
• Review invoices, track expenses and assist with budgets.

Skills

Event planning

Multitasking

Attention to detail

Communication

Vendor coordination

MS Office

Learning platforms

Education

Bachelor’s degree in business/marketing/communications

Tools

AMS experience

Microsoft Office Suite

Learning technology platforms

Job description

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Training & development
• Tuition assistance
• Vision insurance
• Wellness resources

PRIMARY FUNCTION:

Coordinate the planning, logistics, administration and execution of in-person and virtual learning programs to ensure programs are delivered accurately, efficiently and professionally and provide an exceptional experience for learners, members, speakers, sponsors and volunteers.

SPECIFIC RESPONSIBILITIES:

• Manage program logistics from initial planning through execution and post-event reconciliation, using established timelines, checklists and procedures to ensure all details are completed accurately and on schedule.
• Coordinate with venues, speakers, vendors, sponsors, volunteers and internal staff regarding program logistics, deadlines and requirements.
• Develop and maintain detailed event timelines, production schedules, room specifications, speaker information and other program documentation.
• Track multiple programs and deadlines simultaneously, proactively identifying outstanding items and following through to completion.
• Serve as a day-of/program logistics contact, troubleshooting issues and ensuring a professional experience for attendees, speakers and volunteers.
• Coordinate speaker logistics, including agreements, biographies, presentation materials, session descriptions and learning objectives and other program requirements as applicable.
• Ensure accurate program information is entered and maintained across registration, learning and event technology platforms.
• Support compliance with continuing professional education requirements, including attendance documentation, evaluations, certificates and required program records.
• Review invoices, track program expenses and assist with budget reconciliation.
• Identify opportunities to improve event processes, checklists and standard operating procedures.
• Perform other duties as assigned.

MINIMUM QUALIFICATIONS:

• Three years of related experience in event planning, meeting coordination, program administration, or a related role.
• Demonstrated ability to manage multiple programs, projects, deadlines and competing priorities simultaneously with a high degree of accuracy.
• Exceptional attention to detail, organizational skills and follow-through.
• Strong written and verbal communication and interpersonal skills.
• Ability to anticipate needs, identify potential issues and independently resolve routine problems.
• Ability to work effectively both independently and collaboratively in a fast-paced, deadline-driven environment.
• Strong customer-service orientation and ability to interact professionally with members, speakers, volunteers, vendors and other stakeholders.
• Advanced computer skills, including proficiency with Microsoft Office Suite and the ability to learn new events and learning technology platforms.
• Ability to maintain a high degree of professionalism and discretion.
• Ability to travel overnight approximately 10% and occasionally work evenings or weekends in support of programs.

PREFERRED BACKGROUND:

• Bachelor’s degree in business, marketing, communications, or a related field.
• Previous experience working in an association.
• Experience coordinating conferences, professional education programs, meetings or other multi-faceted events.
• Association Management System (AMS) experience.
• Experience with the CPA profession or a similar licensed profession.

Flexible work from home options available.