Event Coordinator

Corporate Learning Network; Tampa (FL); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical

Dental

Vision

FSA/HSA

Commuter benefits

401K

Team training

Career progression

Job summary

Corporate Learning Network in Tampa, Florida, is seeking an experienced Event Coordinator to lead end-to-end planning for conferences, exhibitions, and live events.

You will manage venue logistics, catering, AV, staffing, travel and lodging, while coordinating budgets, vendor contracts, and sponsor deliverables.

A strong candidate has a bachelor's in a related field, 3+ years of experience, and superb communication skills; willingness to work long hours is required.

Qualifications

• Bachelor's degree in Event Management, Hospitality Management, Marketing, or related field.
• 3+ years of event coordination or hospitality experience.
• Strong financial management and cost control experience.
• Excellent communication with senior decision-makers.
• Self-starter with strong work ethic.
• Outstanding organizational, prioritization, and time management abilities.
• Ability to work under pressure and make decisions.
• Ability to work independently or as part of a team.
• Proficiency with Microsoft Office Suite, including Excel; CRM and LinkedIn experience.
• Willingness to work long hours, weekends, and public holidays.
• Comprehensive benefits package including medical, dental, vision, FSA/HSA, commuter benefits, and 401K.
• Ongoing team training and development programs.
• Career progression across departments.

Responsibilities

• Plan event layout and design.
• Manage event venue, catering, security, room sets, and AV.
• Coordinate staffing, lodging, and transportation.
• Plan expo services such as shipping, rigging, electrical, and furniture.
• Manage relationships with third-party vendors and exhibitors.
• Prepare and manage multi-million-dollar event budgets.
• Collaborate with marketing on event design and branding.
• Present concepts for design and experience to Production and stakeholders.
• Liaise with Sponsorship team to fulfill sponsor deliverables.
• Provide excellent customer service to sponsors.
• Set up and import data into the event platform (Bizzabo).
• Hiring and managing third-party vendors and temporary staff.
• Arrange travel and lodging for staff, vendors, guests.
• Manage VIP speakers and guests.
• Coordinate with decorators/contractors for expo floor operations.

Skills

Excellent communication

Self-starter

Organizational skills

Time management

Decision making under pressure

Team player

Budget management

Education

Bachelor's degree in Event Management, Hospitality Management, Marketing, or related field

Tools

Microsoft Office Suite

Excel

CRM

LinkedIn

Job description

Type: Full-time, permanent (Monday - Friday 9:00-5:00)

About the Corporate Learning Network:

(www.corporatelearningnetwork.com)

Corporate Learning Network aims to provide more than 20,000 senior level learning/training executives with content, live conferences, CLO Exchanges and online events that produce measurable business-driven results. To help learning executives supply the required knowledges that enable their organization's workforce to achieve continuous productivity improvement & purposeful innovation—the two key drivers of corporate wealth.

Back in 1993, IQPC created the first-ever conference on How to Launch & Manage a Corporate University. Eventually, that conference morphed into Corporate University Week, accompanied by a series of smaller conferences on specific learning topics e.g. Learning Analytics and Learning Spaces

Role Responsibilities

The event coordinator role is expected to manage all end-to-end facets of the event planning process. This includes, but is not limited to:

• Planning the event layout and design.
• Managing the event venue (including catering, security, room sets, and AV.)
• Coordinating staffing, lodging, and transportation.
• Planning expo services such as shipping, rigging, electrical, and furniture.
• Managing relationships with third-party vendors and exhibitors.

Other Responsibilities

• Preparing, presenting, and managing multi-million-dollar event budgets. This includes effectively controlling & and negotiating costs to ensure maximum level of profitability without trading in overall value.
• Collaborating with the marketing team on the event design and branding including print materials and signage.
• Presenting concepts for event design and experience to the Production team and other event stakeholders.
• Liaising with the Sponsorship team to ensure all sponsor deliverables are fulfilled.
• Providing excellent customer service to sponsors including staying in close and regular contact with sponsors.
• Setting up and importing data into the event’s platform (Bizzabo.)
• Hiring and managing 3rd party vendors & and temporary staff.
• Arranging travel and lodging for staff, 3rd party vendors, and guests.Management of VIP celebrity speakers and guests.
• Working with the show decorator or general contractor to run a seamlessly operated expo floor.

A successful candidate has…

• Bachelor's degree in Event Management, Hospitality Management, Marketing, or related field.
• 3+ years of event coordination or hospitality experience. Prior coordination experience in conventions, conferences, or trade shows is highly valued.
• A track record of excellent financial management abilities with successful cost control.
• Exceptional communication skills with the confidence to converse with senior decision-makers.
• the ability to be a self-starter.
• Outstanding organizational, prioritization, and time management skills with a focus on managing multiple complex projects simultaneously within a fast-paced environment with tight deadlines.
• The ability to perform well under pressure and be an effective decision-maker.
• A high level of self-motivation and a strong work ethic.
• The ability to work independently or as part of a team.
• Expert computer skills with programs such as the Microsoft Office Suite, particularly Excel; general office technology skills are required (PC, Microsoft Suite, CRM, LinkedIn.)
• Willingness to work long hours and on weekends and/or public holidays.
• Comprehensive benefits package including medical, dental, vision, FSA/HSA, commuter benefits, and 401K.
• Ongoing team training and individual development programs.
• Supportive and transparent pathway for career progression upwards and across departments.

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