Leadership Team Assistant, Popeyes

3500 Popeyes Louisiana Kitchen Inc; Miami (FL); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Comprehensive global paid parental leave program

Free telemedicine

Mental wellness support

Job summary

3500 Popeyes Louisiana Kitchen Inc is seeking a Leadership Team Assistant to provide high-level administrative support to the executive team at our Miami, FL office. The successful candidate will manage calendars, coordinate travel, prepare reports, and liaise with stakeholders.

This role requires 5-7 years of experience in a senior administrative capacity, strong proficiency in Microsoft Office, and exceptional organizational and communication skills. Benefits include a comprehensive paid parental leave program and mental wellness support.

Qualifications

• 5–7 years of experience in a senior administrative role supporting multiple executives.
• Proficiency with Microsoft Office Suite.
• Exceptional organizational skills and attention to detail.
• Ability to communicate effectively with individuals at all levels.

Responsibilities

• Manage executive calendars and coordinate meetings.
• Arrange travel bookings and prepare itineraries.
• Coordinate meetings, including logistics and catering.
• Maintain records and identify process improvements.

Skills

Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Organizational skills

Verbal and written communication skills

Time management

Problem-solving mindset

Job description

About the Role

The Leadership Team Assistant provides high‑level administrative support to members of the Popeyes executive team, ensuring seamless operations in a fast‑paced environment. The role involves managing calendars, coordinating travel, preparing reports, and acting as a liaison between executives and internal/external stakeholders. Successful candidates will work onsite in our Miami, FL office on a 5‑day, in‑office schedule.

Responsibilities

• Administrative Support: Manage and maintain executive calendars, schedule meetings, and coordinate recurring appointments; monitor and manage email inboxes, prepare and distribute meeting agendas, memos, presentations, and reports; organize the personal workspace and shared departmental spaces.
• Travel & Expense Management: Arrange and manage travel bookings—including airfare, hotels, and ground transportation—in compliance with company policies; prepare and share detailed travel itineraries; create and process expense reports and requests for capital expenditures.
• Event & Meeting Coordination: Coordinate on‑ and off‑site meetings, conferences, and special seminars, including catering and logistics; assist in preparing corporate and departmental presentations; act as liaison between the executive team and external parties to facilitate communication.
• General Operations: Maintain and organize records, files, and other documentation; communicate and enforce company policies, procedures, and processes; identify opportunities for process improvements to enhance efficiency.

Qualifications

• Minimum of 5–7 years of experience in a senior administrative role supporting multiple executives simultaneously.
• High proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Exceptional organizational skills and strong attention to detail.
• Excellent verbal and written communication skills, able to interact tactfully with individuals at all levels.
• 25% travel expected.
• Strong time‑management and multitasking abilities; proactive problem‑solver with a service‑oriented mindset.
• Experience managing confidential information with discretion and professionalism.
• Willingness to work outside typical office hours when required.

Benefits

Benefits focus on physical, mental, and financial wellness, including a comprehensive global paid parental leave program, free telemedicine, and mental wellness support.

Equal Opportunity

Restaurant Brands International and all of its affiliated companies (collectively, RBI) are equal opportunity and affirmative action employers that do not discriminate on the basis of race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, veteran status, or any other characteristic protected by local, state, provincial or federal laws, rules, or regulations. RBI's policy applies to all terms and conditions of employment. Accommodation is available for applicants with disabilities upon request.