Leadership Team Assistant, Popeyes

Restaurant Brands International; Miami (FL); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Paid parental leave

Telemedicine

Mental wellness support

Job summary

Restaurant Brands International in Miami, FL is seeking a Leadership Team Assistant to provide high-level administrative support to the Popeyes executive team. You will manage calendars, coordinate travel, prepare reports, and serve as a liaison with internal and external stakeholders.

RBI follows a 5-day in-office schedule; the role is on-site five days per week at our Miami office, with opportunities to streamline operations, organize meetings, and help drive efficient corporate communications.

Qualifications

• 5-7 years of experience in a senior administrative role.
• Experience supporting multiple executives simultaneously.
• Strong organizational skills with attention to detail.
• Excellent verbal and written communication skills.

Responsibilities

• Manage and maintain executive calendars, schedule meetings, and coordinate recurring appointments.
• Monitor and manage email inboxes to assist with prioritization and ensure timely responses.
• Prepare and distribute meeting agendas, memos, presentations, and reports.
• Organize and manage personal workspace and shared departmental spaces.
• Arrange and manage travel bookings, including airfare, hotels, and ground transportation, in compliance with company policies.
• Prepare and share detailed travel itineraries with team members.
• Create and process expense reports and requests for capital expenditures.
• Coordinate on- and off-site meetings, conferences, and special seminars, including catering and logistics.
• Assist in preparing corporate and departmental presentations by compiling and organizing materials.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion

Tools

Microsoft Office

Job description

Ready to make your next big professional move? Join us on our journey to achieve our big dream of building the most loved restaurant brands in the world. Restaurant Brands International Inc. is one of the world's largest quick service restaurant companies with nearly $45 billion in annual system-wide sales and over 32,000 restaurants in more than 120 countries and territories. RBI owns four of the world's most prominent and iconic quick service restaurant brands – TIM HORTONS®, BURGER KING®, POPEYES®, and FIREHOUSE SUBS®. These independently operated brands have been serving their respective guests, franchisees and communities for decades. Through its Restaurant Brands for Good framework, RBI is improving sustainable outcomes related to its food, the planet, and people and communities. RBI is committed to growing the TIM HORTONS®, BURGER KING®, POPEYES® and FIREHOUSE SUBS® brands by leveraging their respective core values, employee and franchisee relationships, and long track records of community support. Each brand benefits from the global scale and shared best practices that come from ownership by Restaurant Brands International Inc.

The Leadership Team Assistant provides high-level administrative support to members of the Popeyes executive team, ensuring seamless operations in a dynamic and fast-paced environment. This role involves managing calendars, coordinating travel, preparing reports, and acting as a liaison between executives and internal/external stakeholders. The ideal candidate is organized, proactive, and capable of managing multiple priorities with discretion and professionalism.

RBI follows a 5 day, in-office work schedule to support collaboration. Successful candidates will be expected to work onsite 5 days per week out of our Miami, FL office.

Responsibilities

Administrative Support

• Manage and maintain executive calendars, schedule meetings, and coordinate recurring appointments.
• Monitor and manage email inboxes to assist with prioritization and ensure timely responses.
• Prepare and distribute meeting agendas, memos, presentations, and reports.
• Organize and manage personal workspace and shared departmental spaces.

Travel & Expense Management

• Arrange and manage travel bookings, including airfare, hotels, and ground transportation, in compliance with company policies.
• Prepare and share detailed travel itineraries with team members.
• Create and process expense reports and requests for capital expenditures.

Event & Meeting Coordination

• Coordinate on- and off-site meetings, conferences, and special seminars, including catering and logistics.
• Assist in preparing corporate and departmental presentations by compiling and organizing materials.
• Act as a liaison between the executive team and external parties to facilitate communication.

General Operations

• Maintain and organize records, files, and other documentation in a professional manner.
• Communicate and enforce company policies, procedures, and processes as applicable.
• Identify opportunities for process improvements to enhance efficiency.

Qualifications

Basic Requirements

• Minimum of 5-7 years of experience in a senior administrative role, supporting multiple executives simultaneously.
• High proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Exceptional organizational skills, with a strong attention to detail.
• Excellent verbal and written communication skills, with the ability to interact tactfully with individuals at all levels.
• 25% travel

Preferred Competencies

• Strong time management and multitasking abilities to prioritize tasks independently.
• Proactive problem-solver with a service-oriented mindset.
• Ability to work in a fast-paced environment, anticipating needs and adapting to change.
• Experience managing confidential information with discretion and professionalism.
• Willingness to work outside typical office hours when required.

Benefits at all of our global offices are focused on physical, mental and financial wellness. We offer unique and progressive benefits, including a comprehensive global paid parental leave program that supports employees as they expand their families, free telemedicine and mental wellness support.

Restaurant Brands International and all of its affiliated companies (collectively, RBI) are equal opportunity and affirmative action employers that do not discriminate on the basis of race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or veteran status, or any other characteristic protected by local, state, provincial or federal laws, rules, or regulations. RBI's policy applies to all terms and conditions of employment. Accommodation is available for applicants with disabilities upon request.