Lead Scheduling & Admin Operations Specialist

University of Chicago; Chicago (IL); On-site; USD 65,000 - 85,000; Full time

Job summary

University of Chicago is seeking a Lead Scheduling & Business Coordinator to support clinical scheduling for anesthesia services across multiple sites. You will blend scheduling optimization with general administrative duties to keep operations running smoothly.

The role emphasizes collaboration with clinical leadership, onboarding of new faculty, and maintaining departmental communications and events. Strong project management and communication skills are essential.

Qualifications

• Minimum requirements include a college or university degree in related field.
• 2–5 years of work experience in a related job discipline.
• Advanced Qgenda scheduling strongly preferred.

Responsibilities

• Prepares and enters clinical schedules into Qgenda.
• Analyzes schedules to identify optimization opportunities and presents findings to leadership.
• Supports onboarding of new faculty and other providers.
• Maintains the department's website front-end and updates leadership communications.
• Prepares and distributes the departmental newsletter.
• Supports department presence across social media with communications teams.
• Manages coordination of office operations and asset inventory.

Skills

Project management

Communication

Interpersonal skills

Customer service

Discretion

Education

Bachelor's degree in finance, business administration or related field

College/university degree in related field

Tools

Qgenda

Job description

University of Chicago is seeking a Lead Scheduling & Business Coordinator to support clinical scheduling for anesthesia services across multiple sites. You will blend scheduling optimization with general administrative duties to keep operations running smoothly.

The role emphasizes collaboration with clinical leadership, onboarding of new faculty, and maintaining departmental communications and events. Strong project management and communication skills are essential.