Lead Project Records & ECMS Manager

Bechtel Global Corporation; Reston (VA); Hybrid; USD 90,000 - 130,000; Full time

Job summary

Bechtel is seeking a Records Management Specialist to coordinate and guide ECMS-based record-keeping across home office, AECs, design partners, jobsites, and clients. You will establish, plan, control, and direct records management activities to support successful project execution.

Key duties include ECMS configuration, security modelling, collaboration with partners, staff training, and development of retention/turnover plans. Travel and overtime may be required to meet project needs.

Qualifications

• Requires bachelor's degree (or international equivalent) and 5-8 years of relevant experience or 9-12 years of relevant work experience.
• Experience in records management with focus on ECMS configuration and project workflow.
• Ability to lead, train, and supervise document management staff across multiple locations.
• Willing to travel as required and work overtime on short notice.

Responsibilities

• Participates in ECMS setup, defines security model, and manages project records lifecycle across locations.
• Collaborates with client, design partners, subs, and vendors to implement ECMS.
• Develops strategies for execution of records and admin tasks per contract.
• Plans administrative scope, sets priorities, and trains staff for multi-location project.
• Provides input to staffing plans, conducts interviews, and recommends candidates.
• Supervises records management personnel and oversees document types.
• Creates and implements project records retention and turnover plans; coordinates close-out activities.
• Maintains communications to ensure quality, schedule, and budget targets.
• Supports audits and ISO 9001 compliance; trains others in ECMS tasks.
• Ensures vendor and Bechtel documentation meet schedule standards.

Skills

Records management

ECMS configuration

Leadership

Teambuilding

Project coordination

Travel willingness

Education

Bachelor's degree

International equivalent OK

Tools

ECMS administration

Word processing

Spreadsheets

Job description

Bechtel is seeking a Records Management Specialist to coordinate and guide ECMS-based record-keeping across home office, AECs, design partners, jobsites, and clients. You will establish, plan, control, and direct records management activities to support successful project execution.

Key duties include ECMS configuration, security modelling, collaboration with partners, staff training, and development of retention/turnover plans. Travel and overtime may be required to meet project needs.