Project Records Manager

Bechtel Global Corporation; Reston (VA); Hybrid; USD 90,000 - 130,000; Full time

Job summary

Bechtel is seeking a Records Management Specialist to coordinate and guide ECMS-based record-keeping across home office, AECs, design partners, jobsites, and clients. You will establish, plan, control, and direct records management activities to support successful project execution.

Key duties include ECMS configuration, security modelling, collaboration with partners, staff training, and development of retention/turnover plans. Travel and overtime may be required to meet project needs.

Qualifications

• Requires bachelor's degree (or international equivalent) and 5-8 years of relevant experience or 9-12 years of relevant work experience.
• Experience in records management with focus on ECMS configuration and project workflow.
• Ability to lead, train, and supervise document management staff across multiple locations.
• Willing to travel as required and work overtime on short notice.

Responsibilities

• Participates in ECMS setup, defines security model, and manages project records lifecycle across locations.
• Collaborates with client, design partners, subs, and vendors to implement ECMS.
• Develops strategies for execution of records and admin tasks per contract.
• Plans administrative scope, sets priorities, and trains staff for multi-location project.
• Provides input to staffing plans, conducts interviews, and recommends candidates.
• Supervises records management personnel and oversees document types.
• Creates and implements project records retention and turnover plans; coordinates close-out activities.
• Maintains communications to ensure quality, schedule, and budget targets.
• Supports audits and ISO 9001 compliance; trains others in ECMS tasks.
• Ensures vendor and Bechtel documentation meet schedule standards.

Skills

Records management

ECMS configuration

Leadership

Teambuilding

Project coordination

Travel willingness

Education

Bachelor's degree

International equivalent OK

Tools

ECMS administration

Word processing

Spreadsheets

Job description

Requisition ID:296969

• Relocation Authorized:National - Family
• Telework Type:Full-Time Office/Project
• Work Location: Various Work Locations USA

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.

Job Summary:

Provides records management guidance and coordination of work scope across the home office, alternate execution centers (AECs), design partners, jobsite, and client, as required. As a member of the Project Team, is responsible for establishing, planning, controlling, and directing records management and administrative activities to support successful project execution. #LI-SM2

Major Responsibilities:

• Participates in the setup of the Electronic Content Management System (ECMS) database; identifies the security model required based on project needs; and implements the ECMS to register, control, distribute, transmit, file, and archive project records for a team in multiple locations.
• Works in a collaborative manner with the client, design partners, subcontractors, and vendors to establish and implement the project ECMS.
• Facilitates a strategy for the execution of the records and administrative tasks outlined in the contract or scope document.
• Plans scope of administrative work, establishes priorities, trains personnel to perform their assigned duties in area of responsibility, for a project team in multiple locations for a complex assignment.
• Provides input to the administrative staffing plan, including completing requisitions, conducting interviews, and recommending candidates.
• Supervises records management personnel assigned to the project regarding design documents, supplier documents, communication, and all other project document types.
• Develops and implements the project records retention and turnover plans. Meets with the design partners/client as required to finalize the turnover plan.
• Coordinates project close-out activities inclusive of all functional groups represented on project.
• Maintains effective communication with other project team members, client, and field personnel to ensure quality, schedule, and budget are met as defined, and provides effective problem resolution with the team.
• Supports audits for quality assurance, internal technical reviews, client reviews, and ISO 9001.
• Supports project access to the ECMS, performs associated tasks with ECMS administration, and trains others in these tasks.
• Ensures vendor, design partners, and Bechtel documentation is processed within established schedule standards.

Additional Major Responsibilities

• Prepares routine documents, using standard word processing, spreadsheets, or other office software as needed to support work activities.
• Keeps abreast of department technologies, techniques, and services that are available.
• Provides technical guidance to project team in the use of the ECMS.
• Plans, organizes, and implements work processes for efficient document processing, including design and vendor documents, communication, and all other project document types.
• Develops and implements procedures, and trains and monitors personnel in the effective use of procedures. Ensures training records for project document management personnel are current.
• Supports development of duties and standards, provides input for performance reviews, coaches individuals in performance enhancement, and may provide input to the ranking process.
• Compiles information, analyzes and prepares reports, and establishes metrics for document management activities.
• Conducts presentations regarding document management status and work process requirements, internally and externally.
• Authors, revises, and implements the document management plan, including records and information management, document control, project closeout, records retention, and the ECMS.
• Monitors project budgets for document management, prepares trends and scope changes as needed, including routine personnel forecasts.
• Performs/assists in other general administrative activities as required.

Education and Experience Requirements:

• Requires bachelor's degree (or international equivalent) and 5-8 years of relevant experience or 9 -12 years of relevant work experience

Required Knowledge and Skills:

• Experience in records management processes with focus on configuration of the ECMS; work processes and project workflow with other entities.
• Experience in the effective application of leadership skills including motivation and teambuilding.
• Demonstrated experience of mapping business processes and correlating to records management tools.
• Willing to work overtime as required with short notice.
• Must be willing to travel as required.
• Recent experience in supervising, training, planning, and distributing work to document management employees in multiple work locations in preferred.

Total Rewards/Benefits:

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age,national origin, disability, citizenship status (except as authorized by law),protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to [e-mail].