Lead Project Finance Coordinator

ArchKey Solutions; Fenton (MO); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

401(k) with company match

Paid time off

Wellness programs

Job summary

ArchKey Solutions, based in St. Louis, MO, seeks a Lead Project Finance Coordinator to manage project financials, including billing, contracts, and compliance, and to mentor the Project Finance team.

You will collaborate with project managers to ensure accurate billing, ERP updates, and adherence to company policies, while supporting continuous improvements across operations.

Qualifications

• Associate degree or equivalent work experience in business administration, accounting, or a related field.
• Minimum 5-7 years of work experience in accounting or accounts receivable, preferably in construction.
• Experience with deadline-driven environments and strong analytical skills.
• Proficiency with database, spreadsheet, accounting and billing software; Excel expertise.

Responsibilities

• Lead a team following established accounting processes, principles, and methods.
• Oversee and provide accounting support for project managers from start-up to close.
• Prepare and submit accurate monthly billing packets with supporting documents.
• Post billing packets to ERP and relevant portals by due dates.
• Update ERP with budgets, contracts, billing, and project data.
• Manage compliance items: insurance certificates, wraps, bonds, UCC filings.
• Mentor staff, promote DEI, and ensure high-quality service to clients.

Skills

Accounts receivable

Leadership

Excel

LEAN / continuous improvement

Time management

Education

Associate degree or equivalent in business administration or accounting

Bachelor’s degree preferred

Tools

eCMS

Microsoft Excel

Job description

LEAD PROJECT FINANCE COORDINATOR

This position is based out of our St Louis, MO Office

Description

LEAD PROJECT FINANCE COORDINATOR

This position is based out of our St Louis, MO Office

About ArchKey

ArchKey is one of the nation’s largest privately held specialty trade installation and integrated facility service companies. We are a leader in designing, building and maintaining electrical, technologies and specialty systems. We’re the POWER behind making the improbable possible. We’re electrifying the nation, energizing the future and bringing communities to life like never before. What we do today shapes the vision of tomorrow. Our work impacts lives long after the building is done. This means we are committed to building in ways that are not just technologically advanced, but sustainable, scalable and equitable by all. We’re not just energizing infrastructure, we’re energizing careers, communities, and the future. Made up of the brightest minds in the industry, our team is our greatest asset bringing knowledge, skills, and experience to every project. This is more than a call to join us, it’s an invitation to be part of a visionary journey, to grow with us as we scale.

About The Position

Responsible for collaborating with project managers to manage the financial aspects of projects, with a primary focus on project billings, contract management and compliance, in alignment with all Company policies, procedures, and key objectives. This position provides training and mentoring to Project Finance team members.

Day in the Life

• Leads a team in following established accounting processes, principles, and methods.
• Oversees and provides accounting support for project managers from project start-up to project close.
• Oversees and may prepare accurate monthly billing packets, including all necessary supporting documents based on customer requirements, terms and conditions, and contract provisions.
• Oversees and may submit billing packets to customers by the specified due dates, uploads them into relevant portals as needed, and posts to the ERP system.
• Oversees and may update the ERP system with budgets, contracts, billing, and project information as directed by project managers.
• Manages the following compliance items: Project Insurance Certificates, enrollment in proper Wrap-Up Insurance Programs (when applicable), bonds, Project Preliminary Notices, and UCC Filings.
• Assists in resolving customer billing disputes and compliance issues.
• Identifies areas for continuous improvement and updates process documents as needed.
• Provides high quality direction, communications, mentoring and training to staff and other co-workers as needed. Cultivates strong and cooperative working relationships with internal and external customers that reflect and support the
• Company’s core values and meet or exceed the customer’s expectations.
• Consistently makes decisions in an attentive and safe manner to ensure the safety and health of self and others.
• Utilizes LEAN concepts or other continuous improvement methodologies to ensure the most efficient operations, processes, and activities.
• Promotes and models the Company mission, vision and values through exercising sound and ethical business practices, championing all elements of diversity, equity, and inclusion (DEI) and providing high quality services and programs as they relate to clients, subcontractors, co-workers, suppliers, and the public.

Minimum Qualifications

• Associate degree or equivalent work experience in business administration, accounting, or a related field. Bachelor’s degree preferred.
• Minimum 5-7 years of work experience in accounting or accounts receivable function, preferably in the construction industry is a plus.
• Experience in working in a deadline-driven environment.
• Experience and proficiency using database, spreadsheet, accounting and billing software and systems, preferably eCMS. Expertise in Microsoft Office software applications, specifically Excel.
• Demonstrate understanding of accounts receivable practices and principles.
• Demonstrate strong analytical and mathematical skills, and the ability to read and understand financial documents.
• Strong team player, with effective collaboration, organizational, interpersonal, and relationship-building skills.
• Strong leadership, coaching, training, and mentoring skills.
• Strong initiative, prioritization, and customer service skills.
• Strong independent problem-solving and time management skills.
• Demonstrate high level of integrity and dependability.
• Ability to work in a fast-paced environment and manage multiple tasks simultaneously.

Benefits

At ArchKey Solutions, our benefits package includes competitive health insurance options (medical, dental, and vision), a robust 401(k) retirement savings plan with employer match, paid time off and holidays, and access to wellness programs. Additionally, we offer professional development opportunities, tuition reimbursement, and employee assistance programs to support your growth and well-being. We ensure that our benefits are designed to promote the health, security, and work-life balance of our employees. Additional information is available at Archkey.com.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. We are an Aff… #MO1-10