Lead Medical Support Assistant

U.S. Department of Veterans Affairs; Grants Pass (OR); On-site; USD 48,000 - 60,000; Full time

Job summary

The Lead MSA at the U.S. Department of Veterans Affairs coordinates Advanced MSA assignments and workflow within an interdisciplinary unit. The role includes evaluating workloads, assigning tasks, and ensuring proper staffing coverage across clinics to support access to care.

The position emphasizes staff guidance, process improvement, and confidentiality. It requires US citizenship, English proficiency, and HS diploma or GED, with GS-7 level experience and ability to use patient information

Qualifications

• U.S. citizenship required and English language proficiency.
• Education: HS diploma or GED or equivalent.
• One year of creditable experience for GS-7 level.
• Advanced knowledge of medical terminology and clinical flow processes across clinics.

Responsibilities

• Assist with complex clinical flow processes across clinics.
• Ensure accurate scheduling of appointments and staff guidance on policies and procedures.
• Create and maintain employee work schedules and coordinate with interdisciplinary staff.
• Follow up to meet deadlines and protect patient confidentiality.

Skills

Advanced medical terminology

Interdisciplinary communication

Clinical workflow systems

Work prioritization

Staff development

Staffing management

Education

High school diploma or GED

Tools

Patient management systems

Job description

Summary

The Lead MSA is responsible for the coordination of Advanced MSA assignments and workflow found in an interdisciplinary unit. The Lead MSA is responsible for daily workload assessments - assigning work - and assuring proper staffing coverage; evaluating training records; and determining training needs of MSAs to provide support across interdisciplinary settings.

Summary

The Lead MSA is responsible for the coordination of Advanced MSA assignments and workflow found in an interdisciplinary unit. The Lead MSA is responsible for daily workload assessments - assigning work - and assuring proper staffing coverage; evaluating training records; and determining training needs of MSAs to provide support across interdisciplinary settings.

Qualifications

Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met.

Basic Requirements

• United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy
• English Language Proficient: Candidates must be proficient in spoken and written English in accordance with 38 U.S.C.
• 7403(f)
• Education: High school diploma OR General Education Development equivalency certificate OR Proficiency certificate from a State or territorial-level Board or Department of Education
• May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria): Employees in VHA in this occupation - under a permanent - appropriate - and legal placement on the effective date of the qualification standard - are considered to have met all qualification requirements for the grade and/or assignment held
• GS-7 Grade determinations: One year of creditable experience equivalent to the next lower grade (GS-6)
• In addition to meeting the experience above - the candidate must demonstrate the following KSAs: 1
• Advanced knowledge of medical terminology and a wide range of clinical flow processes relating to access to care across multiple clinics - specialties - and/or community
• 2
• Skill in communicating with individuals to obtain the desired effect and coordinating with a variety of interdisciplinary care team staff
• 3
• Ability to utilize numerous advanced patient systems in support of multiple clinics in an interdisciplinary setting
• 4
• Ability to organize work - set priorities - and delegate tasks/responsibilities in order to meet deadlines
• 5
• Ability to provide staff development and training
• 6.Ability to manage staffing requirements - manage workflow priorities - and adjust the flow of work to meet team and patient needs
• This includes the ability to follow-up on pending issues and demonstrate an understanding of the impact of incomplete work across multiple clinics
• Reference: For more information on this qualification standard - please visit https://www.va.gov/ohrm/QualificationStandards/
• The full performance level of this vacancy is GS-7.

Duties

• Functions or Scope of Assigned Duties include but are not limited to the following: The Lead assists the unit with complex and non-standard procedures - including clinical flow processes related to access to care across multiple clinics - specialties - and/or community resources
• Assignments at this level include - but are not limited to: ensuring accurate and timely scheduling of appointments
• providing guidance to staff members - to include changes in policies and procedures
• creating and maintaining employee work schedules
• and acting as a liaison among Advanced MSA staff - patients - and other interdisciplinary staff to resolve day
• Employee plans and organizes work with general assistance from the supervisor as to meet local and VA wide time frames to complete analysis requirements - reports and special assignments and only refers to the non-routine and high technical problems to his/her supervisor
• The incumbent is responsible for reporting backlogs - difficulties in meeting deadlines - uncooperative physicians - or difficulty in securing information from clinicians or the record
• Is responsible for maintaining the confidentiality of information obtained to carry out required duties
• Routinely communicates with physicians - case managers - and other allied health professional staff using sound interpersonal skills and is constantly aware of the sensitive information
• Otherwise - works independently making decisions based on guidelines - precedents and regulations and performs duties in such a manner that only minimal supervision is required
• Employee strives to meet the needs of customers while supporting VA missions
• Communicates and treats customers in a courteous - tactful - and respectful manner
• Provides the customer consistent information according to established policies and procedures
• Handles conflict and problems relating to the customer in a constructive and appropriate manner
• Work Schedule: Monday-Friday 8am-430pm Telework: Not Available Virtual: This is not a virtual position
• Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized PCS Appraised Value Offer (AVO): Not Authorized