Lead Medical Records Specialist

Skillcloud HCM; South Portland (ME); On-site; USD 31,000 - 36,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401K with profit sharing

PTO and paid holidays

Job summary

Chest Medicine Associates in South Portland, Maine, seeks a Lead Medical Records Specialist to supervise the MR staff and manage day-to-day medical records operations. The role emphasizes accurate chart preparation, secure handling of records, and coordination with physicians.

The position requires a high school diploma or GED and 3 years of medical records experience, with strong organizational and communication skills. On-site work is required, Monday through Friday, 8:15–4:45.

Qualifications

• High school diploma or GED required.
• At least 3 years of medical records experience in a medical office.
• Understanding of medical terminology.
• HIPAA and state healthcare regulations familiarity.
• EMR database experience required.
• Strong organizational skills and attention to detail.
• Reliable, team player with strong communication.
• Ability to multi-task and prioritize work.
• On-site work in South Portland, ME (Mon-Fri 8:15-4:45).

Responsibilities

• Supervises Medical Records staff and oversees daily activities.
• Prepares patient charts in advance of appointments.
• Obtains patient records from external systems for physicians.
• Retrieves patient records for physicians and technicians.
• Processes medical record requests and releases.
• Receives and scans records into the EMR system.
• Maintains the daily notes database.
• Sends outgoing records and preserves confidentiality.

Skills

Medical terminology

EMR software

HIPAA compliance

Organizational skills

Team player

Multitasking

Communication skills

On-site work

Attention to detail

Education

High school diploma or GED

Tools

EMR database

Job description

Chest Medicine Associates

Lead Medical Records Specialist

South Portland, Maine

Chest Medicine Associates is seeking a Lead Medical Records Specialist to be responsible for overseeing the day-to-day administrative and clerical functions as they relate to the operation of medical records and supervising the medical records staff.

Requirements

• High school diploma or GED equivalent.
• 3 years of experience working with medical records in a medical office setting.
• Understanding of medical terminology.
• Proficient computer skills with electronic medical record experience.
• Familiarity with HIPAA and state regulations pertaining to healthcare records.
• Proficient computer skills with EMR database experience.
• Strong organizational skills with attention to detail.
• Reliable, motivated, team player.
• Ability to multi-task and prioritize work.
• Professional written and verbal communication skills.
• Ability to work onsite in South Portland, Maine M-F 8:15-4:45.

What We Offer

• Health, Dental, Vision Insurance
• Pay in the range of $22.50-26.00 based on experience
• 401K with profit sharing plan
• PTO and paid holidays
• Convenient location in South Portland, Maine

Responsibilities

• Supervises Medical Records staff.
• Prepares patient charts in anticipation of appointment.
• Obtains patient medical records from outside systems for physicians.
• Retrieves patient medical records for physicians and technicians.
• Processes medical record requests and releases.
• Receives and scans medical records into electronic medical records system.
• Maintains database of all daily office notes.
• Sends outgoing records.
• Protects the security of medical records to ensure that confidentiality is maintained.

Chest Medicine Associates is devoted to specialty care in Pulmonary, Critical Care and Sleep Medicine. We have been caring for patients throughout Maine and southern New Hampshire for more than thirty-five years. Joining our team as a Lead Medical Records Specialist offers the opportunity to work in a dynamic healthcare environment.

Equal Opportunity Employer.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, familial status, age, physical or mental disability, pregnancy, sexual orientation, gender identity, genetic information, veteran status, or any other characteristic protected by law.