Lead Leave of Absence & Benefits Administrator (Remote)

Rawlings Company; United States; Remote; USD 100,000 - 120,000; Full time

Benefits offered by this job

Work from anywhere in the US

Top medical/dental/vision offerings

401(k) with company match

Tuition reimbursement

Flexible and empowering environment

Job summary

Machinify is seeking an experienced Leave & Benefits Administrator to manage FMLA, disability, and multi-state leave programs for a nationwide remote team. You will coordinate with payroll and disability vendors, maintain compliant records, and support benefits administration with audits and open enrollment.

The role requires 5+ years of leave administration experience, strong knowledge of ADA interactions, and excellent communication skills.

Qualifications

• 5+ years of progressive experience in leave of absence administration with direct ownership of FMLA, disability, and multi-state leave compliance.
• Working knowledge of ADA interactive process requirements as they intersect with leave.
• Strong understanding of state-specific leave laws and how they interact with federal requirements.
• Experience partnering with payroll and third-party leave/disability administrators.
• Excellent judgment handling sensitive, confidential employee situations.
• Strong written and verbal communication skills, with the ability to explain complex leave rules clearly.

Responsibilities

• Serve as SME and administer all leave types for a remote US workforce, ensuring compliance.
• Track eligibility, certifications, and entitlement balances across concurrent leaves.
• Manage intermittent and reduced-schedule leave requests and ensure proper time-tracking.
• Coordinate with payroll, workers' compensation carriers, and disability vendors for accurate pay and benefits.
• Serve as primary contact for managers and employees, maintaining confidentiality and empathy.
• Monitor changes in leave laws across states and update policies accordingly.
• Own leave-related records, reporting, and audit readiness for leadership review.

Skills

Leave administration

FMLA

ADA leave

Multi-state compliance

Payroll coordination

Confidentiality

Communication

HRIS/Workday

Education

PHR/SHRM-CP

CLMS

CEBS

Tools

Workday

HRIS

Job description

Machinify is seeking an experienced Leave & Benefits Administrator to manage FMLA, disability, and multi-state leave programs for a nationwide remote team. You will coordinate with payroll and disability vendors, maintain compliant records, and support benefits administration with audits and open enrollment.

The role requires 5+ years of leave administration experience, strong knowledge of ADA interactions, and excellent communication skills.