Lead Grants Administrator – Reservist On Call

ICF Olson; Montgomery (AL); On-site; USD 41,000 - 69,000; Full time

Job summary

ICF Olson is seeking a Lead Grants Administrator – Reservist On Call to support FEMA and other federal grant programs. This on-call role requires travel to client offices, disaster recovery sites, and deployments for multiple week assignments as needed.

The position is based in the United States and involves coordinating grant finances, compliance, and reporting across programs. The successful candidate will oversee grant administration activities, work with clients and teams to anticipate

Qualifications

• Experience coordinating FEMA grants review, reporting and documentation.
• Knowledge of federal/state regulations governing grant administration.
• Ability to manage multiple projects in fast-paced disaster environments.

Responsibilities

• Lead FEMA grants review, reporting and documentation.
• Review current obligated project worksheets for eligibility and cost.
• Perform QA/QC review and oversight as requested.
• Validate procurement, invoices and supporting documentation against project scope.
• Research and apply relevant regulations and policies supporting eligibility.

Skills

Grant management

Regulatory compliance

Analytical skills

Travel readiness

Job description

Job Description ICF’s Disaster Management Division seeks a Lead Grants Administrator – Reservist On Call to join our team! This ON-CALL position will require travel to client offices, disaster recovery sites, and deployable for multiple week assignments. This is a U.S. based position.

About On-Call Employment with ICF:

Due to the seasonal or project-specific nature of our disaster and emergency management work, ICF hires professionals as “On-Call” employees. On-Call employees are scheduled for work as it becomes available, with the freedom to accept or decline hours. They can work on concurrent projects outside of their ICF assignment, provided there's no conflict of interest.

The Lead Grant Administrator – Reservist On Call will work with ICF staff and our clients to deliver grant and program financial support across opportunities funded by federal and state agencies including the Federal Emergency Management Agency (FEMA), Department of Energy (DOE), Department of Transportation, Environmental Protection Agency (EPA), and Department of Commerce.

The successful candidate will be charged with the flawless execution of programs, anticipating and meeting client’s needs, and strategically positioning the company’s resources and expertise to grow the business. These will be extremely fast-paced projects and while the work will be hard, the rewards will be great as we do our part to help areas affected by natural disasters recover and rebuild. This is an exciting opportunity to join a dynamic and dedicated team that delivers results and helps make a BIG impact with innovative technology.

Definition:

FEMA Public Assistance (PA) is a program provided by the Federal Emergency Management Agency (FEMA) that provides financial and direct assistance to states, tribes, and territories when authorized as part of a presidential declaration under the Robert T. Stafford Disaster Relief and Emergency Assistance Act. The program provides supplemental grants to state, tribal, territorial and local governments, and certain types of private non‑profits so communities can quickly respond to and recover from major disasters or emergencies. PA can fund the repair, restoration, reconstruction or replacement of eligible public or certain nonprofit facilities or infrastructure damaged or destroyed by a disaster. This is not health or social services.

Compensation:

While the range below is broader, this position will offer an hourly pay range between $30-$50 per hour, based upon % match to job description, location, etc., as determined by the hiring team. Higher education and experience will not change this salary range.

Key Responsibilities:

• Provide guidance, supervision and oversight to: Disaster Recovery Specialists, Closeout Specialists, and Grant Administrators as requested. May include training and presentations.
• Lead FEMA grants review, reporting and documentation.
• Review of the current obligated project worksheets for validation of the eligible scope of work and cost.
• Perform QA/QC review and oversight as requested.
• Validation of the submitted procurement, invoice and supporting documentation against the project scope of work to ensure alignment.
• Research and review relevant regulations and policies that support eligibility or denial.
• Interact with technical team as necessary to discuss concerns or challenges with recommendations.
• Work on cost analyzation and reconciliation, including alignment with client assets and funding, measuring performance with key metrics.
• Keep Project Manager, immediate supervisor and required stakeholders informed on issues, problems & resolutions.
• Maintain and track data as required in reporting management information systems.
• Apply analytical and evaluative techniques to the identification, consideration and resolution of a wide variety of grant and financial issues and problems.
• As requested by ICF, travel to subrecipient site to assist in document collection and upload to DRS.
• Coordinate and participate in resolution of project related issues and concerns.
• Optimize procedures and maintain communication and focus.
• Maintain and track each case as required in project report management system.
• Superior customer service skill set, ability to listen, facilitate and negotiate problems.
• Expertise in area in which you are assigned. Carry out timely and accurate duties as requested.
• Travel as required to client recovery and I