Disaster Recovery Grant Administrator - Reservist (On-Call)

ICF; Reston (VA); On-site; USD 61,000 - 104,000; Part time

Job summary

ICF is seeking a Disaster Recovery Grant Administrator – Reservist (On-Call) to support recovery programs nationwide. The role involves reviewing documentation, analyzing grant data, and ensuring compliance with federal, state, and program-specific requirements.

Travel to client sites and disaster locations is required as needed. Qualified candidates have 3+ years of professional experience, 2+ years in grants/finance, and strong Excel skills.

Qualifications

• 3+ years of professional work experience.
• 2+ years of experience in accounting, finance, auditing, insurance, grants management, or related field.
• 2+ years of experience using Microsoft Excel and Microsoft Office applications, including Pivot Tables, VLOOKUPs, formulas, and data analysis.

Responsibilities

• Review and validate project documentation, invoices, procurement records, and supporting materials for eligibility and compliance.
• Analyze grant, financial, insurance, and project-related data to support funding decisions and program delivery.
• Research and apply applicable federal, state, and program-specific regulations, policies, and guidance.
• Collaborate with project teams and stakeholders to identify issues and develop recommendations for resolution.
• Maintain accurate project records, reporting, and data within program management systems.
• Support grant administration, financial reconciliation, and recovery program operations.
• Provide exceptional customer service and technical support to clients, applicants, and program stakeholders.
• Travel to client and recovery sites, as needed, to support documentation review, project activities, and recovery operations.

Skills

Professional work experience

Accounting/Finance/Grants management

Excel & Office

Travel willingness

Driver's license

Education

Bachelor's degree

Tools

Microsoft Excel

Microsoft Office

Job description

Disaster Recovery Grant Administrator – Reservist (On-Call)

When communities are impacted by hurricanes, floods, wildfires, tornadoes, and other major disasters, recovery depends on more than rebuilding efforts. It requires strong financial stewardship, grants management, and compliance expertise to help ensure recovery funding is administered effectively and reaches the communities that need it most.

At ICF, our Disaster Management team partners with federal, state, tribal, territorial, and local governments to help communities recover and rebuild. We support disaster recovery programs that restore essential public services, strengthen infrastructure, and help communities navigate complex funding requirements following catastrophic events. We are seeking experienced Grant Administrators to join our On-Call Reservist team and support recovery efforts across the country.

This is a U.S.-based, on-call position that may require travel to client sites, field locations, and disaster recovery operations for multi-week assignments.

Why Join Our Reservist Team?

• Support communities during some of their most critical moments of recovery.
• Apply your expertise to meaningful, real-world challenges.
• Gain experience across a variety of disaster recovery programs and geographies.
• Work alongside experienced disaster recovery professionals committed to helping communities rebuild.
• Enjoy the flexibility of on-call employment while remaining connected to impactful work.

About On-Call Employment With ICF

Due to the seasonal or project-specific nature of our disaster and emergency management work, ICF hires professionals as "On-Call" employees. On-Call employees are scheduled for work as it becomes available, with the freedom to accept or decline assignments. Individuals may work on concurrent projects outside of their ICF assignments, provided there is no conflict of interest.

For many professionals, this model provides the opportunity to contribute to meaningful disaster recovery efforts while maintaining flexibility and pursuing other professional interests.

Please provide an updated resume that highlights experience relevant to the qualifications listed below, including grants management, financial analysis, auditing, insurance, disaster recovery, and federally funded programs, where applicable.

What You'll Do

• Review and validate project documentation, invoices, procurement records, and supporting materials for eligibility and compliance.
• Analyze grant, financial, insurance, and project-related data to support funding decisions and program delivery.
• Research and apply applicable federal, state, and program-specific regulations, policies, and guidance.
• Collaborate with project teams and stakeholders to identify issues and develop recommendations for resolution.
• Maintain accurate project records, reporting, and data within program management systems.
• Support grant administration, financial reconciliation, and recovery program operations.
• Provide exceptional customer service and technical support to clients, applicants, and program stakeholders.
• Travel to client and recovery sites, as needed, to support documentation review, project activities, and recovery operations.

Required Qualifications

• 3+ years of professional work experience.
• 2+ years of experience in accounting, finance, auditing, insurance, grants management, or a related field.
• 2+ years of experience using Microsoft Excel and Microsoft Office applications, including functions such as Pivot Tables, VLOOKUPs, formulas, and data analysis.
• Ability and willingness to travel by air and vehicle as required to support disaster recovery operations.
• Valid U.S. driver's license and ability to successfully pass a Motor Vehicle Records (MVR) check.

Preferred Qualifications

• Bachelor's degree.
• Experience delivering grant, financial, or program support for federally or state-funded programs.
• Experience supporting FEMA, DOE, DOT, EPA, DOC, or other federally funded grant programs.
• Experience in disaster recovery, grants management, catastrophic insurance, accounting, auditing, or compliance programs.
• Experience with FEMA Public Assistance programs.
• Experience using grants management systems, grant portals, or program management platforms.
• Background in construction, infrastructure, public works, engineering, or related disciplines.
• FEMA certifications or relevant FEMA coursework.

Working at ICF

ICF is a global advisory and technology services provider, but we're not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future.

We can only solve the world's toughest challenges by building a workplace that allows everyone to thrive. We are an equal opportunity employer. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read ourEEO policy.

We will consider for employment qualified applicants with arrest and conviction records.

Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation, please [e-mail] we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.

Read more aboutworkplacediscriminationrights or our benefit offerings which are included in the Transparency in (Benefits) Coverage Act.

Candidate AI Usage Policy

At ICF, we are committed to ensuring a fair interview process for all candidates based on their own skills and knowledge. As part of this commitment, the use of artificial intelligence (AI) tools to generate or assist with responses during interviews (whether in-person or virtual) is not permitted. This policy is in place to maintain the integrity and authenticity of the interview process.

However, we understand that some candidates may require accommodation that involves the use of AI. If such an accommodation is needed, candidates are instructed to contact us in advance [e-mail]. We are dedicated to providing the necessary support to ensure that all candidates have an equal opportunity to succeed.

Pay Range

There are multiple factors that are considered in determining final pay for a position, including, but not limited to, relevant work experience, skills, certifications and competencies that align to the specified role, geographic location, education and certifications as well as contract provisions regarding labor categories that are specific to the position.

The pay range for this position based on full-time employment is:

$61,232.00 - $104,094.00

Nationwide Remote Office (US99)