Lead Grants Administrator – Reservist On Call

ICF; Jackson (MS); On-site; USD 41,328 - 68,880; Part time

Job summary

ICF is seeking a Lead Grants Administrator – Reservist On Call to manage grant financial support for federal and state agencies, including FEMA. This role involves extensive travel, oversight of specialists, and ensuring compliance with project requirements.

The ideal candidate has 8+ years in disaster management, including leadership in FEMA Public Assistance. Offering an hourly pay range of $30-$50 based on qualifications.

Qualifications

• 8+ years of professional experience in disaster management.
• 3+ years in FEMA Public Assistance with leadership experience.
• Experience with MS Office and strong analytical skills.
• Must possess a valid driver’s license and pass MVR check.

Responsibilities

• Provide guidance and oversight to specialists and administrators.
• Lead FEMA grants review and documentation.
• Work on cost analysis and reconciliation.

Skills

Disaster management

FEMA Public Assistance

MS Office proficiency

Financial and grant support

Leadership

Education

Bachelor’s degree

Tools

Excel

Job description

ICF’s Disaster Management Division seeks a Lead Grants Administrator – Reservist On Call to join our team. This role requires travel to client offices, disaster recovery sites, and deployment for multi‑week assignments. It is a U.S. based position.

About On-Call Employment with ICF

Due to the seasonal or project‑specific nature of our disaster and emergency management work, ICF hires professionals as “On‑Call” employees. On‑Call employees are scheduled for work as it becomes available, with the freedom to accept or decline hours. They can work on concurrent projects outside of their ICF assignment, provided there’s no conflict of interest.

The Lead Grant Administrator – Reservist On Call will work with ICF staff and our clients to deliver grant and program financial support across opportunities funded by federal and state agencies, including the Federal Emergency Management Agency (FEMA), Department of Energy (DOE), Department of Transportation, Environmental Protection Agency (EPA), and Department of Commerce. The successful candidate will be charged with flawless execution of programs, anticipating and meeting client needs, and strategically positioning the company’s resources and expertise to grow the business.

Definition

FEMA Public Assistance (PA) is a program provided by the Federal Emergency Management Agency that provides financial and direct assistance to states, tribes, and territories when authorized as part of a presidential declaration under the Robert T. Stafford Disaster Relief and Emergency Assistance Act. The program provides supplemental grants to state, tribal, territorial, and local governments, and certain types of private non‑profits so communities can quickly respond to and recover from major disasters or emergencies. PA can fund the repair, restoration, reconstruction or replacement of eligible public or certain nonprofit facilities or infrastructure damaged or destroyed by a disaster.

Compensation

Hourly pay range: $30 – $50 per hour, based on match to job description, location, and other factors as determined by the hiring team.

Key Responsibilities

• Provide guidance, supervision and oversight to Disaster Recovery Specialists, Closeout Specialists, and Grant Administrators; may include training and presentations.
• Lead FEMA grants review, reporting and documentation.
• Review current obligated project worksheets for validation of eligible scope of work and cost.
• Perform QA/QC review and oversight as requested.
• Validate submitted procurement, invoice and supporting documentation against the project scope of work to ensure alignment.
• Research and review relevant regulations and policies that support eligibility or denial.
• Interact with technical team to discuss concerns or challenges and provide recommendations.
• Work on cost analysis and reconciliation, including alignment with client assets and funding, measuring performance with key metrics.
• Keep Project Manager, supervisor and stakeholders informed on issues, problems and resolutions.
• Maintain and track data in reporting management information systems.
• Apply analytical and evaluative techniques to identify, consider and resolve a wide variety of grant and financial issues and problems.
• Travel to sub‑recipient sites to assist in document collection and upload to DRS.
• Coordinate and participate in resolution of project‑related issues and concerns.
• Optimize procedures and maintain communication and focus.
• Maintain and track each case in project report management information system.
• Provide superior customer service; ability to listen, facilitate and negotiate problems.
• Possess expertise in the assigned area; carry out timely and accurate duties as requested.
• Travel as required to client recovery and ICF sites as requested by management.

Qualifications – MUST HAVE

• 8+ years of professional experience (post‑college) in disaster management.
• 3+ years in FEMA Public Assistance or disaster recovery grants, with a leadership role over large or complex projects in the state, federal, or consulting areas.
• 3+ years interpreting policy, mentoring teams, and interfacing with state/federal counterparts.
• 3+ years recent intermediate experience with MS Office (Word, Excel – Pivot Tables, V‑Lookup, Formulas, etc.).
• 2+ years’ experience in Grants, Accounting, Insurance, Finance, and/or Auditing.
• Must be willing to travel (flight and vehicle) as required for project work.
• Must have a valid United States driver’s license and be able to pass a Motor Vehicle Records (MVR) check.

Preferred Skills

• Bachelor’s degree.
• 2+ years of experience delivering grant and program financial support across opportunities funded by federal and state agencies.
• Experience in disaster recovery, catastrophic insurance, accounting and/or grants at federal, state or local government levels.
• Prior experience in the FEMA PA program.
• Experience with grant management and grant portals.
• Background in various types of construction.

Professional Skills

• Strong proficiency in Microsoft Office Suite and computer use.
• High attention to detail and accuracy in documentation and reporting on time and professionally.
• Strong organizational skills; ability to plan, prioritize and manage multiple tasks independently and collaboratively.
• Strong written and oral communication, including interpersonal and presentation skills.
• Excellent critical thinking skills to resolve project constraints and make decisions, with a desire to take initiative.
• Ability to work well under changing deadlines and priorities, including evenings and weekends as needed.
• Awareness and appreciation of various cultures, socioeconomic backgrounds, and community dynamics.
• FEMA Certifications.

We are an equal opportunity employer. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read our EEO policy.

We will consider qualified applicants with arrest and conviction records.

Reasonable accommodations are available, including for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation, please email [e-mail] and we will be happy to assist. All information you provide will be kept confidential and used only to the extent required to provide needed reasonable accommodations.