Lead Electronic Billing Coordinator

Arnold & Porter Llp; Northern (KY); On-site; USD 64,000 - 85,000; Full time

Job summary

Arnold & Porter Kaye Scholer LLP seeks a Lead Electronic Billing Coordinator to support the firm’s eBilling operations. The role requires deep eBilling expertise, strong client service orientation, and the ability to lead process improvements across multiple platforms from a firm-approved U.S.

state. You will collaborate with attorneys and client teams, manage vendor systems, train stakeholders, and ensure timely, compliant electronic invoice submission.

Qualifications

• Bachelor's degree in Accounting, Finance, Business, or related field preferred.
• Minimum of three years of specialized electronic billing experience within a law firm or professional services environment.
• Experience with multiple electronic billing vendor platforms.
• Proficiency with Microsoft Office Suite and other business software.
• Strong analytical and problem-solving skills with attention to detail.
• Ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication; ability to work independently and in a team.

Responsibilities

• Promote exceptional client service through professionalism and collaboration.
• Serve as lead resource for eBilling platforms, including BillBlast and client systems.
• Establish and improve eBilling best practices to ensure compliance with client guidelines.
• Coordinate submission and maintenance of timekeeper and rate information.
• Troubleshoot invoice rejections and assist with timely corrections and resubmissions.
• Prepare reports and monitor eBilling activity using analytics tools.
• Provide guidance on eBilling vendors, systems, and processes.
• Assist with monthly billing cycle activities and overflow support as needed.

Skills

Electronic billing

Leadership

Client service

Education

Bachelor's degree in Accounting/Finance/Business

Tools

BillBlast

Aderant

ARCS

Job description

Arnold & Porter is a global law firm with offices across the United States, Europe, and Asia. The firm advises clients on complex regulatory, litigation, and transactional matters across a broad range of industries, including more than half of the Fortune 100.
The Finance & Accounting Department is seeking a Lead Electronic Billing Coordinator to work remotely from a firm-approved U.S. state. This position supports the Electronic Billing Manager in the administration, optimization, and ongoing management of the firm's electronic billing operations. The Lead Electronic Billing Coordinator serves as a subject matter expert for the firm's eBilling systems, providing guidance to attorneys, Client Account Managers, and Client Account Specialists while ensuring timely, accurate, and compliant electronic invoice submission.
The ideal candidate is a collaborative problem solver with extensive eBilling experience, exceptional client service skills, and the ability to lead initiatives, improve processes, and support the continued evolution of the Firm's electronic billing operations.

Key Responsibilities

• Promote and model the Firm's commitment to exceptional client service through professionalism, collaboration, and high-quality work.
• Serve as a lead resource for the Firm's electronic billing platforms, including BillBlast and client eBilling vendor systems.
• Establish, maintain, and continuously improve eBilling best practices to ensure compliance with client billing guidelines.
• Partner with Client Account Managers and Client Account Specialists to facilitate successful electronic invoice submission and resolve billing issues.
• Coordinate the submission and maintenance of timekeeper and rate information across client eBilling platforms.
• Troubleshoot invoice rejections, identify root causes, and assist with timely corrections and resubmissions.
• Monitor and provide coverage for the department's shared eBilling mailbox.
• Oversee eBilling requirements associated with new matter openings.
• Coordinate and deliver eBilling orientation and training for internal stakeholders.
• Manage the onboarding and transition of clients to electronic billing platforms.
• Prepare reports and monitor Firm-wide eBilling activity using BillBlast analytics and reporting tools.
• Maintain accurate eBilling-related information within Aderant.
• Provide advanced technical knowledge and guidance regarding electronic billing vendors, systems, and processes.
• Assist with monthly billing cycle activities and provide overflow support as needed.
• Communicate project status, priorities, timelines, and potential issues to appropriate stakeholders.
• Identify opportunities to improve workflows, increase efficiency, and implement best practices.
• Participate in departmental initiatives, special projects, and other responsibilities as assigned.

Qualification

• Bachelor's degree in Accounting, Finance, Business, or a related field preferred.
• Minimum of three years of specialized electronic billing experience within a law firm or other professional services organization.
• Demonstrated expertise working with multiple electronic billing vendor platforms.
• Experience with BillBlast, Aderant, and ARCS preferred.
• Proficiency with Microsoft Office Suite and other business software applications.
• Strong analytical and problem-solving skills with the ability to identify issues and recommend practical solutions.
• Ability to manage multiple priorities while maintaining exceptional attention to detail.
• Excellent organizational, interpersonal, verbal, and written communication skills.
• Demonstrated ability to work independently while collaborating effectively within a team environment.
• Ability to exercise sound judgment and maintain confidentiality when handling sensitive information.
• Strong client service orientation with the ability to build productive working relationships across all levels of the Firm.
• Proven ability to adapt to changing priorities, support process improvements, and contribute to departmental initiatives.
• Highly dependable with strong follow-through, professionalism, and accountability.
• Ability to work in a fast-paced environment while consistently meeting deadlines.

The anticipated base salary for this position is $64,160 - $85,000. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.

For benefits information, please click here https://www.arnoldporter.com/en/careers/professional-staff/benefits .

As a nonexempt position, this position is eligible for overtime.

The firm may provide a discretionary bonus annually.

Arnold & Porter is an equal opportunityemployer that does not discriminate on the basis of race, color, creed, religion, national origin, sex, pregnancy and childbirth (including breastfeeding and related medical conditions), age, marital or partnership status, familial status, sexual orientation, gender, gender identity, gender expression, transgender, physical or mental disability, medical condition, family leave status, citizenship status, immigration status, ancestry, genetic information, military or veteran status, or any other characteristic protected by local, state or federal laws, rules or regulations. Our Firm's equal opportunity policy applies to all employment practices and terms and conditions, including, without limitation, recruitment, employment, assignment, training, compensation, benefits, promotions, disciplinary action and terminations. For purposes of the firm's Anti-discrimination and Anti-harassment Policies, the term "race" includes, without limitation, traits historically associated with race, including, but not limited to, hair texture and protective hairstyles, such as braids, locks, and twists.

Arnold & Porter Kaye Scholer LLP endeavors to make www.arnoldporter.com accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Director of Support Staff Stephanie Denmark at +1 202.942.6068. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

For our EEO Policy Statement, please click here . If you would like more information about your EEO rights as an applicant under the law, please click Know Your Rights .

Arnold & Porter Kaye Scholer LLP uses E-Verify, which is a web-based system, to confirm the eligibility of our employees to work in the United States. As an E-Verify employer, we verify the identity and employment eligibility of newly hired employees by electronically matching information provided by employees on the Form I-9, Employment Eligibility Verification, against records available to the Social Security Administration (SSA) and the Department of Homeland Security (DHS). We use E-Verify because we are a federal contractor containing the Federal Acquisition Regulation (FAR) E-Verify clause. Please see the posters for details regarding E-Verify or contact Arnold & Porter Kaye Scholer LLP’s Human Resources Department for more information. E-Verify Participation Poster and Right-to-work Poster .