Business Development Assistant

Illinois Defense Counsel; New York (NY); Hybrid; USD 56,000 - 62,000; Full time

Benefits offered by this job

Hybrid work schedule

Job summary

Arnold & Porter Kaye Scholer LLP seeks a Business Development Assistant to provide project and administrative support within the Marketing Department. The role covers pitches, marketing collateral, directory submissions, experience data, events, and CRM-related tasks, working from New York or Washington, DC on a hybrid schedule.

The successful candidate will have a four-year degree (or equivalent), at least one year of relevant experience, strong MS Office skills, and excellent proofreading and

Qualifications

• Four-year college degree or equivalent experience.
• Minimum of one year of relevant work experience or equivalent internship experience in a similar administrative or professional support role.
• Proficiency with Microsoft Office Suite and Windows operating systems.
• Familiarity with AI tools and marketing technologies is preferred.
• Strong proofreading, editing, written communication, and organizational skills.
• Demonstrated ability to manage multiple priorities and meet time-sensitive deadlines in a fast-paced professional environment.
• Strong problem-solving, time management, and interpersonal skills.
• Ability to work effectively and collaboratively as part of a multi-functional team.
• Ability to exercise discretion and maintain confidentiality.
• Exceptional attention to detail and commitment to internal and external client service.
• Prior experience in a law firm or professional services environment is preferred.
• Flexibility to work additional hours, as necessary.

Responsibilities

• Prepare pitchbooks, meeting materials, and other marketing collateral for clients and client prospects.
• Assist in the development, editing, and production of PowerPoint presentations and other custom marketing materials.
• Serve as a primary contact for attorney requests for marketing materials.
• Coordinate with the Business Resource Center and Office Services on the production of marketing materials.
• Support the coordination of submissions to legal directories, including Chambers and The Legal 500.
• Assist with the entry, maintenance, and updating of information within the firm’s experience database.
• Support transactional Business Development team members with the collection and maintenance of league table experience data.
• Coordinate logistics for in-person and virtual conferences, seminars, and sponsorships.
• Provide on-site and virtual event support as needed.
• Assist with tracking business development activity, including data entry and maintenance of the firm CRM and pitch tracking database.
• Support general research requests, including lateral hire and competitive intelligence research.
• Prepare and process invoices, bills, and expense reports.
• Provide administrative support to the Business Development team, including scheduling meetings, reserving conference rooms, and preparing meeting materials.

Skills

Proofreading

Time management

Multitasking

Collaboration

Interpersonal skills

Attention to detail

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office Suite

Windows OS

Marketing technologies

AI tools

Job description

Arnold & Porter is an international law firm with offices across the United States, Europe, and Asia. The firm delivers sophisticated regulatory, litigation, and transactional services to clients across a broad range of industries, including more than half of the Fortune 100.

The Marketing Department is seeking a Business Development Assistant to provide project and administrative support to the Business Development team. The position will assist with the preparation of pitches, presentations, marketing collateral, and legal directory submissions; support the collection and maintenance of firmwide experience data; support webinars, events, and sponsorships; and provide general assistance to the broader Marketing Department as needed.

This position may be based in the firm’s New York or Washington, DC office and will follow a hybrid work schedule.

Key Responsibilities

Pitches & Marketing Materials

• Prepare pitchbooks, meeting materials, and other marketing collateral for clients and client prospects.
• Assist in the development, editing, and production of PowerPoint presentations and other custom marketing materials.
• Serve as a primary contact for attorney requests for marketing materials.
• Coordinate with the Business Resource Center and Office Services on the production of marketing materials.

Directory Submissions & Experience Database

• Support the coordination of submissions to legal directories, including Chambers and The Legal 500.
• Assist with the entry, maintenance, and updating of information within the firm’s experience database.
• Support transactional Business Development team members with the collection and maintenance of league table experience data.

Events & Programming

• Coordinate logistics for in-person and virtual conferences, seminars, and sponsorships.
• Provide on-site and virtual event support as needed.

Business Development Operations

• Assist with tracking business development activity, including data entry and maintenance of the firm CRM and pitch tracking database.
• Support general research requests, including lateral hire and competitive intelligence research.
• Prepare and process invoices, bills, and expense reports.

Administrative & Department Support

• Provide administrative support to the Business Development team, including scheduling meetings, reserving conference rooms, and preparing meeting materials.

Qualifications

• Four-year college degree or equivalent experience.
• Minimum of one year of relevant work experience or equivalent internship experience in a similar administrative or professional support role.
• Proficiency with Microsoft Office Suite and Windows operating systems.
• Familiarity with AI tools and marketing technologies is preferred.
• Strong proofreading, editing, written communication, and organizational skills.
• Demonstrated ability to manage multiple priorities and meet time-sensitive deadlines in a fast-paced professional environment.
• Strong problem-solving, time management, and interpersonal skills.
• Ability to work effectively and collaboratively as part of a multi-functional team.
• Ability to exercise discretion and maintain confidentiality.
• Exceptional attention to detail and commitment to internal and external client service.
• Prior experience in a law firm or professional services environment is preferred.
• Flexibility to work additional hours, as necessary.

The anticipated base salary for this position is $56,000 to $62,000. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. For benefits information: https://www.arnoldporter.com/en/careers/professional-staff/benefits.

As a nonexempt position, this position is eligible for overtime.

The firm may provide a discretionary bonus annually.

Arnold & Porter is an equal opportunity employer that does not discriminate on the basis of race, color, creed, religion, national origin, sex, pregnancy and childbirth (including breastfeeding and related medical conditions), age, marital or partnership status, familial status, sexual orientation, gender, gender identity, gender expression, transgender, physical or mental disability, medical condition, family leave status, citizenship status, immigration status, ancestry, genetic information, military or veteran status, or any other characteristic protected by local, state or federal laws, rules or regulations. Our Firm's equal opportunity policy applies to all employment practices and terms and conditions, including, without limitation, recruitment, employment, assignment, training, compensation, benefits, promotions, disciplinary action and terminations. For purposes of the firm's Anti-discrimination and Anti-harassment Policies, the term "race" includes, without limitation, traits historically associated with race, including, but not limited to, hair texture and protective hairstyles, such as braids, locks, and twists.

Arnold & Porter Kaye Scholer LLP endeavors to make www.arnoldporter.com accessible to any and all users. If you would like to contact us regarding the accessibility of your website or need assistance completing the application process, please contact Director of Support Staff Stephanie Denmark at +1 202.942.6068. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or other characteristics protected by law.

Arnold & Porter Kaye Scholer LLP uses E-Verify, which is a web-based system, to confirm the eligibility of our employees to work in the United States. As an E-Verify employer, we verify the identity & employment eligibility of newly hired employees by electronically matching information provided by employees on the Form I-9, Employment Eligibility Verification, against records available to the Social Security Administration (SSA) & the Department of Homeland Security (DHS). We use E-Verify because we are a federal contractor containing the Federal Acquisition Regulation (FAR) E-Verify clause. Please see the posters for details regarding E-Verify or contact Arnold & Porter Kaye Scholer LLP’s Human Resources Department for more information. E-Verify Participation Poster and Right-to-work Poster.