Lead Document Control Specialist

FST Technical Services, Inc.; Lebanon (IN); On-site; USD 110,000 - 150,000; Full time

Benefits offered by this job

Competitive base salary

Mobilization funds for relocation

Monthly per diem

Medical, dental, vision insurance

401(k) with company match

Paid time off and holidays

Life and disability insurance

Job summary

FST Technical Services seeks an experienced Lead Document Control Specialist for a major pharmaceutical construction project in Lebanon, Indiana. You will oversee the document lifecycle, ensure compliance with client standards, and coordinate with owners, EPCs, QA/QC, and commissioning teams.

Qualified candidates will have 5+ years in document control, hands-on EIDA experience, and strong organizational skills.

Qualifications

• 5+ years of document control experience in large industrial/construction projects.
• Hands-on experience using the EIDA document management software.
• Experience in regulated manufacturing environments (pharma, life sciences).
• Strong knowledge of document lifecycles, revision management, and project turnover requirements.
• Experience managing large volumes of technical docs across multiple contractors.
• Excellent organizational and communication skills.
• Proficiency with Excel, Word, Outlook, and Teams.
• U.S. citizenship required.

Responsibilities

• Lead onsite document control activities for a major pharmaceutical facility construction project.
• Serve as SME for the EIDA document management platform.
• Manage drawings, specifications, RFIs, submittals, change docs, transmittals, turnover records, and other controlled docs.
• Maintain document numbering, revision control, distribution, approval status, and traceability.
• Coordinate document flow among owner, EPC, contractors, QA/QC, commissioning, and management.
• Review incoming documentation for accuracy and compliance before release.
• Develop and maintain document registers, status reports, and turnover logs.
• Support construction completion, QA/QC inspections, commissioning, validation, and closeout.
• Mentor junior document control personnel as needed.
• Identify and implement process improvements for quality and efficiency.

Skills

Document control

Leadership

Communication

Problem solving

Attention to detail

Team coordination

Tools

EIDA platform

Microsoft Office

Job description

Lead Document Control Specialist (EIDA)

Major Pharmaceutical Construction Project | Lebanon, Indiana

Join FST Technical Services

FST Technical Services is seeking an experienced Lead Document Control Specialist to support a major pharmaceutical manufacturing construction project in Lebanon, Indiana. This is a high-profile, fast-paced assignment where document accuracy, quality, traceability, and compliance are essential to project success.

The ideal candidate will have hands‑on experience using the EIDA software platform and the leadership ability to coordinate document control activities across owners, contractors, engineering teams, QA/QC, commissioning, and project stakeholders.

This position is open to qualified U.S. citizens/Permanent residents located anywhere in the country who are willing to travel and mobilize to the project site. Regular home trips are allowable based on project scope and timeline.

What You’ll Do

As the Lead Document Control Specialist, you will oversee project documentation throughout the construction lifecycle while ensuring compliance with client standards, quality requirements, and established document control procedures. Also support and help manage up to 3 offsite Doc Control Specialist working from our Durham, NC Life Science office.

Primary Responsibilities

• Lead onsite document control activities for a major pharmaceutical facility construction project.
• Serve as the project subject matter expert for the EIDA document management software platform.
• Manage engineering drawings, specifications, RFIs, submittals, change documentation, transmittals, turnover records, and other controlled project documents.
• Maintain accurate document numbering, revision control, distribution, approval status, and complete traceability.
• Coordinate document flow among the owner, EPC team, contractors, subcontractors, QA/QC, commissioning, qualification, and project management personnel.
• Review incoming documentation for accuracy, completeness, formatting, naming conventions, and compliance before release or routing.
• Develop and maintain document registers, status reports, overdue‑item tracking, audit records, and turnover package logs.
• Support construction completion, QA/QC inspections, commissioning, qualification, validation, and final project closeout activities.
• Train, guide, and mentor additional document control personnel as project staffing needs expand.
• Identify and implement process improvements that increase document quality, consistency, and efficiency.

Required Qualifications

• 5+ years of document control experience supporting large industrial construction, engineering, or capital projects.
• Direct, hands‑on experience using EIDA document management software is required.
• Experience supporting pharmaceutical, life sciences, biotechnology, semiconductor, or another highly regulated manufacturing environment.
• Strong understanding of engineering documentation, construction workflows, document lifecycles, revision management, and project turnover requirements.
• Experience managing large volumes of technical documentation across multiple contractors and project disciplines.
• Strong organizational, communication, prioritization, and problem‑solving skills.
• Exceptional attention to detail and commitment to document quality and compliance.
• Proficiency with Microsoft Office, including Excel, Word, Outlook, and Teams.
• Ability to work effectively in a fast‑paced, deadline‑driven construction environment.
• U.S. citizenship is required.

Preferred Qualifications

• Previous experience supporting a pharmaceutical greenfield, brownfield, expansion, or campus construction project.
• Experience supporting QA/QC, commissioning, qualification, validation, or project turnover teams.
• Prior EPC, owner‑side, construction management, or general contractor project experience.
• Previous lead, supervisory, or team‑coordination experience within a document control function.
• Familiarity with FDA‑regulated, GMP, or controlled‑document environments.

Travel and Project Requirements

• This is a travel‑based position supporting the project in Lebanon, Indiana.
• Candidates may live anywhere in the United States but must be willing to mobilize and remain near the project site for the assignment. Regular home trips are allowed based on project scope/timeline.
• Ability to successfully complete client onboarding requirements, including background screening, drug testing, site orientation, and other project‑specific requirements.
• Flexibility to work the project schedule required to support construction and turnover milestones.
• Completion of OSHA 10 is required prior to start of job.

Compensation and Benefits

FST offers a competitive compensation and benefits package designed to support experienced traveling professionals, including:

• Competitive base salary based on experience.
• Mobilization funds to support project relocation and startup expenses.
• Monthly per diem for eligible traveling employees.
• Comprehensive medical, dental, and vision insurance.
• 401(k) retirement plan with company match.
• Paid Time Off and company holidays.
• Life and disability insurance.

Why FST?

FST Technical Services supports the delivery of some of the world’s most advanced pharmaceutical, life sciences, semiconductor, and mission‑critical facilities. Our professionals work on complex projects where quality, technical excellence, collaboration, and accountability matter.

This opportunity is ideal for an experienced EIDA document control professional who wants to take a lead role on a landmark pharmaceutical construction project while receiving strong travel support and FST employee benefits.