Lead Conference Center Events Coordinator

Salt Lake Community College; Utah; On-site; USD 42,000 - 65,000; Full time

Job summary

Salt Lake Community College seeks an Events Administrator to oversee scheduling, coordination, and execution of internal and external events at the Miller Conference Center. The role serves as the primary contact for stakeholders, ensuring a seamless planning experience and high client satisfaction.

Responsibilities include coordinating logistics with catering and AV vendors, managing documents and billing, and maintaining accurate event records for a high-volume operation (~160+ events

Qualifications

• Associate's degree required or equivalent experience.
• Minimum 1–4 years of related full-time office and customer service experience.
• Proficiency in 25Live software and MS Office suite.

Responsibilities

• Schedule and coordinate all events at the Miller Conference Center, including classes, meetings, conferences, weddings, and memorials.
• Respond to client inquiries, provide facility information, and process reservations and proposals.
• Conduct sales tours to promote spaces and maximize event success.
• Enter event and payment information into scheduling systems and maintain accurate records.
• Prepare and distribute event documents, including contracts, confirmations, and invoices.
• Manage invoicing, deposits, aging reports, and collections as needed, ensuring accuracy and policy compliance.
• Provide exceptional customer service to clients, faculty, staff, and campus visitors.

Skills

Customer service

Office administration

Communication skills

Time management

Attention to detail

Microsoft Office

Education

Associate's degree

Tools

25Live software

Job description

Salt Lake Community College seeks an Events Administrator to oversee scheduling, coordination, and execution of internal and external events at the Miller Conference Center. The role serves as the primary contact for stakeholders, ensuring a seamless planning experience and high client satisfaction.

Responsibilities include coordinating logistics with catering and AV vendors, managing documents and billing, and maintaining accurate event records for a high-volume operation (~160+ events