Lead Assistant, Executive

American Water; Camden (NJ); On-site; USD 65,000 - 90,000; Full time

Job summary

American Water seeks an experienced executive assistant to provide comprehensive support to C-level executives and senior leaders. You will manage emails, calendars, and travel, coordinate meetings, and assist with strategic projects.

The role requires strong MS Office skills, discretion, and the ability to multitask in a fast-paced corporate environment. This position is based in Camden, NJ and offers a competitive benefits package.

Qualifications

• Approximately 5 years of prior experience supporting C-level executives or equivalent.
• High School Diploma/GED required.
• Associate's Degree in Secretarial Science and/or CPS designation preferred.

Responsibilities

• Provide executive administrative support to C-level executives and senior leaders.
• Manage email, calendar, meetings and travel arrangements; prioritise tasks.
• Coordinate meetings, prepare materials, and assist with special projects.
• Back up CEO Admin duties including board meeting logistics and materials when needed.

Skills

Calendar management

Travel coordination

Executive support

MS Office proficiency

Confidentiality

Communications

Education

High School Diploma

Associate degree CPS/secretarial

Tools

Outlook

Word

Excel

PowerPoint

Job description

Share Our Purpose. Be Yourself. Feel Valued.

People are the heart of our business. As an American Water employee, you will be offered a competitive salary and health benefits package, along with opportunities to develop, grow, and evolve your career. Our benefits packages focus on key areas such as health & wellness, emotional & well-being, and savings for current & future goals.

We are Beautifully Different . We strongly believe having diversity across our company makes us more successful and helps us provide essential services to our customers. We are stronger because we embrace different ideas, viewpoints, experiences, and backgrounds. American Water is the best choice for your next role! Click here for more information on our inclusion, diversity, and equity journey.

About American Water
American Water (NYSE: AWK) is the largest regulated water and wastewater utility company in the United States. With a history dating back to 1886 and celebrating 140 years in 2026, We Keep Life Flowing® by providing safe, clean, reliable and affordable drinking water and wastewater services to approximately 14 million people with regulated operations in 14 states and on 18 military installations. American Water’s approximately 7,000 talented professionals leverage their significant expertise and the company’s national size and scale to achieve excellent outcomes for the benefit of customers, employees, investors and other stakeholders.

The base salary range represents a good faith salary range for this position. This position is eligible for annual incentive pay and has the opportunity for continued salary growth. If you are hired at American Water your base salary compensation will be determined based on factors such as market, geography, skills, education and/or experience. At American Water, we are committed to pay equity.

In addition to compensation, you will be offered a comprehensive benefits package including 401(k),Defined Contribution Plan, EmployeeStock Purchase Plan, medical, prescription, dental and vision coverage, plus disability, paid time off, life insurance, voluntary benefits,health and wellness programs and much more!

American Water is also proud to offer employees learning opportunities and work experiences to grow profession

Primary Role

Provides executive administrative support to C-level executive and other senior leader(s)

Administrative execution including management of email communication, coordinating meetings, managing calendar, and general prioritization/time management. Assists executive staff with special projects by compiling materials for submission, responding to requests, and administrative support. Coordinates
travel arrangements.

Key Accountabilities

• Coordinate and schedule meetings and ensure executive(s) are aware of upcoming commitments and responsibilities
• Support special projects
• Prepares drafts and finalizes correspondence, reports, statistical data, memoranda, and related material as directed.
• Research and abstracts information and supporting data in preparation for meetings, work projects, reports, etc. Works autonomously, sets priorities, and makes independent decisions of a complex nature Plans and provides administrative and logistical support to assigned program meetings/trainings; coordinates meeting responses, supports pre- and post-meeting communications, arranges logistical aspects of meetings (ex, catering, equipment, room arrangements, preparation of meeting materials and documents), and takes, produces, and distributes minutes.
• When needed, prepare, and deliver briefings prior to meetings.
• Ensures all processes are successfully completed regarding workbaskets, check disbursements and expense statements.
• Maintains effective working relationships with other departments
• Prioritizes, organizes, and provides all general administrative support to the team strategy and assigned programs.
• Recommends changes to and assists with the development of administrative procedures or processes to increase the effectiveness of program operations.
• Produces and distributes a variety of materials in diverse formats including correspondence, meeting agendas and minutes, forms and program materials.
• Serve as back-up to CEO Admin including support to CEO/CFO, board meeting logistics and materials

Knowledge/Skills

• Responsive, sense of urgency, plans ahead (strategic) while executing on a day-to-day basis (tactical/ operational); highly motivated to get things done, takesinitiative
• Expert knowledge of the job and function. Strong knowledge of overall organizationand knowledge of other functions work activities
• Rigorous organizational and prioritization skills
• Strong background in client management, calendaring, travel.
• Excellent, concise communication skills (written and oral)
• Ability to handle confidential matters
• Represent executive, operate with little oversight etc.
• Office administrative practices and procedures, including records and filemanagement
• Business software including intermediate Word, Excel, PowerPoint and Outlook
• Use of the internet for research and web-based applications
• Knowledge of budgetary and financial record keeping techniques, includingprocessing of invoices and contracts

Experience/Education

• Approximately 5 years of prior experience supporting team members at the C-levelor equivalent.
• High School Diploma/GED required.
• Associate's Degree in Secretarial Science and /or CPS designation preferred.

Join American Water... We Keep Life Flowing ™

American Water is firmly committed to Equal Employment Opportunity (EEO) and prohibits employment discrimination for employees and applicants based on his or her age, race, color, pregnancy, gender, gender identity, sexual orientation, national origin, religion, marital status, citizenship, or because they arean individual with a disability, protected veteran or other status protected by federal, state, and local laws.